leveraging Project Management for successful Business outcome

Leveraging Project Management for Successful Business outcome

A Process Approach

Projects as Instruments of Change need to be Planned

Implemented

and Controlled for desired Outcome

©Suhail Qadir


AGENDA

A Strong Foundation Requirements & Business Analysis

A Firm Superstructure Project Scope /Solution Scope

An Optimized Project Budget

An Impregnable shield Integrated Change control system

Lead toAssured ROI for sustained Business Growth

©Suhail Qadir


Some Reasons

Lack of User Involvement

Lack of Business Alignment

Of

Poor or Incomplete

Requirements

Significant Scope Creep

Project Failure

Changing Requirements

Improper Solution

© Suhail Qadir


Poor Business Analysis leads to 3 times more failed Projects than success

Poor Requirements lead to 70-80% of Rework cost

Requirements Processes are directly linked to Quality problems

Poor Requirements practice cause Budgets & Time Line increase by 60%

Some Researched Facts

©Suhail Qadir


The Back drop Knowledge

Some Best Practices

Some Missing Links

The Tool Set

Some Techniques

And a basket of Regards

Your Take Away(S)

©Suhail Qadir


Assured ROI

Satisfactory Business /Technical Solution

Sustained Business Growth

©Suhail Qadir


Project/Product

Scope

RequirementsManagement

Business Analysis

©Suhail Qadir


Perform Integrated Change

Control

Prevent Scope Creep

©Suhail Qadir


Requirements

Document

Collect

Manage

©Suhail Qadir

Impregnable Shield

CCB

Traceable Requirements

Matrix

Manage Key Stake holders


©Suhail Qadir


Business Analysis

IIBA®

BABOK®

Who Does What ?

PMI ®

PMBOK®

©Suhail Qadir


General FocusProject Manager Business Analyst

Scope Business Alignment

Schedule Stakeholder needs

Budget Requirements

Quality Organizational Change

Resources Process Improvement

Benefits Realization

©Suhail Qadir


B A

Stakeholders

Solutions

Organizationalstructure , Policy&

Operations

AchievingGoals

©Suhail Qadir

Leveraging Project Management for

Successful Business outcome

Requirements : Triple Perspective

1. Business Perspective

2. Customer /User Perspective

3. Technical Perspective.

©Suhail Qadir


Analyze a Problem

Agreement on Business Outcome

Conceptualize a Solution-

Define Scope

Elicit Stakeholder

Needs

Develop & Manage Solution

Requirements

Validate & assess solution

Integrate approved Change

Revisit Solution

Prevent Scope creep

©Suhail Qadir


Stan

dar

ds

• Knowledge Areas

PM

Bo

K® • Integration

• Scope

• Time

• Cost

• Human Resources

• Quality

• Communication

• Risk

• Procurement

• Stakeholder

BA

Bo

K® • Business Analysis

and Monitoring

• Elicitation

• Requirements Management & Communication

• Enterprise Analysis

• Requirements Analysis

• Solution Analysis & Validation

©Suhail Qadir


Business Analysis

Basic Requirements Document BRD

Sponsor Sign Off

Business Analysis Document

Senior Manage

ment Sign Off

©Suhail Qadir


Gather _ Document _ Manage

Requirements

Tools/Techniques

1. Interview

2. Focus Groups

3 . Facilitated workshop

4. Group activity Technique

5 Group decision making Techniques

©Suhail Qadir


More Tools/ Techniques

6. Questionare & Survey

7. Observations

8. Prototypes

9. Bench marking context Diagramming

10.Document Analysis

11.Stake holder Analysis

12.Expert Judgment

©Suhail Qadir



Tools & Techniques

13. Meetings

14. Analytical Techniques

15. Communication Methods

16. Interpersonal skills

17. Management skills

18. Information Management system

19. Communication Technology

20. Communication Models

©Suhail Qadir


Tools /Techniques

21. Communication Methods

22 . PMIS

23. Cost Benefit Analysis

24 . Cost of Quality

25. Seven Basic Quality Tools

26 . Design of Experiments

27. Statistical Sampling

28. Change control tool

©Suhail Qadir


Some Deliverables of Business Analysis

Problem Analysis and Business Need

Vision and scope Document

Business Case v/s Benefits realization plan

Business Analysis Plan

Stake holder need Analysis

Business Analysis communication Plan

Capability Gap Analysis

Functional Requirements Document

©Suhail Qadir


Some Deliverables of Business Analysis

Requirements Bundle

Solution Assessment and Validation Plan

Requirements traceability Matrix

Solution Defects

Transition Requirements

Organizational Readiness Assessment

Benefits Realization Review

©Suhail Qadir

Case Study: Construction of Additional Ward Block for Maternity Hospital

Perspective of Product of the Project

©Suhail Qadir


An Interior viewIn Patient ward Size & Lay outAccessibility solutions

©Suhail Qadir


Out Patient DepttRequirements validated with end users-resulted in Hassle free and readily accepted deliverable

©Suhail Qadir


The stakeholder change request led to Change in requirements that changed scope, impacting budget and therefore Integrated Change control was inevitable.

©Suhail Qadir


The location of Ramp as basic requirement for all floors. The assumption for requirement that proved deficient for lack of prior validation from End users .

©Suhail Qadir


The unapproved last minute change in requirement for accommodating some additional facility in circulation area

©Suhail Qadir

Case Study: Construction of Additional Ward Block Maternity Hospital

A change request for OT without other requirements for the deliverablebeing updated ,recorded and integrated into Product and Project Scope after validation .

©Suhail Qadir


Construction Projects &

Stage Gate Methodology

Capital Investment Construction Projects

High Environmental Impact through Change

High Cost of Remodeling or Recycling –The Waste

CAM2P™ Models The Full Project Life Cycle Approach : (Courtesy

Mounir A Ajam The Author)

©Suhail Qadir


Key to Success : Some Lessons Learnt

Groom Specialists

Include skilled and trained Project Managers

Include skilled and trained Business Analysts

Help them Grow Further and collaborate with stakeholders

Let them work creatively

Let them complement each other, not at cross purposes

Time to Include SOFT WARE Apps for Business Analysis

©Suhail Qadir



A Process Approach

Thank You and Regards

Wish you Great & Greener

Successful Projects

©Suhail Qadir