MedITEX IVF Software with RFID

CRITEX GmbH Stobäusplatz 4 93047 Regensburg GER Document: RFID Connector Version: 1 Created by: Janina Schober Date: 19.11.2013 Page 1 of 9

MedITEX instructions for clinical IT administrators:

RFID Connector 1. A patient card with an RFID chip, for unique identification of patients

The empty card before printing and attaching it to a patient file:

Choose a patient, click on Demographics, then click on the drop-‐down-‐QM button and choose RFID/Barcode:

This window will appear:


Put the empty card on the RFID reader: In the same time in MedITEX IVF:

After you click OK the code from the chip in the card will be associated with the demographics section of the current patient. Hint: If you want to print the label info for the card, click on the button “Print” (to print immediately), or “print with options” (drop down on the button “Print”). Now you will see the barcode label:

Now you can use the card to identify the patient. Every time you put this card on the reader, the patient file of Jane DEMO will be opened, and her demographics data will appear.


2. Authentication of MedITEX users – clinic staff

Starting point: For each employee you need one unassigned RFID card:

Click on System -‐> Configuration / administration -‐> Personal settings:

Choose the drop-‐down-‐QM button and choose RFID / Barcode:


Put the empty card on the RFID reader: In the same time in MedITEX IVF:

Now the employee (here with user name test123) has his own card for authentication. To login in MedITEX IVF he or she just has to put the card onto, or hold it above the RFID reader.

3. Material identification in laboratory with RFID

Starting point: A patient comes for semen analyses:

Click on the patient’s Demographics -‐> drop-‐down-‐QM button -‐> RFID/Barcode.

Put the empty sample dish on the RFID reader: In the same time in MedITEX IVF:


The patient gives his sample to the laboratory. The staff knows immediately whose sample it is:

Put the sample dish with the patient´s sample on the RFID reader:

In the same time in MedITEX IVF the patient file opens:

In order to assign the sample directly to its semen analyses form, click on patient’s Lab. diagnostics -‐> new sample -‐> drop-‐down-‐QM button -‐> RFID/Barcode:

This window will appear:


Put the sample tube with the patience´s sample on the RFID reader: In the same time in MedITEX IVF:

So every time you put this sample on a reader connected to MedITEX, the correct patient file will automatically open, and the program will display the form with its semen analysis data.

4. Professional document identification with RFID

Click on the patient´s Demographics and then on the document you want to assign an RFID identification to, for example Cryo contract:

Click on the drop-‐downQM button and choose RFID/Barcode. This window appears:


Put the document on the RFID reader: In the same time in MedITEX IVF:

Next time the you put this document on RFID reader MedITEX will find it’s electronic version immediately.

5. No possibility for a mistake in the lab – where a single mistake is not acceptable

Starting point: Two samples from one couple are collected in the laboratory


Click on the scanner button in Culture:

The Matcher window will appear:

1. First possible situation: Put two samples on the RFID reader: In the same time in MedITEX IVF:

These two samples belong together. You may proceed with fertilization.


2. Second possible situation: Put two samples on the RFID reader: in the same time in MedITEX IVF:

These two samples do not belong together!

MedITEX IVF will stop and require that the user has identifies himself in order to proceed. A witness point will be written to the log, indicationg that the user tried to match materials from

persons that do not form a couple.

6. The tool responsible for the communication with RFID antenna is RFID Connector. It runs in the background and handles automatically all communication.

Business

MedITEX IVF Software with RFID