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How many times have you sat in a meeting that took way too long? What if everyone at the meeting was aware of the COSTS associated with the meeting? Well, now you can do just that with MindSpark Partner's Meeting Cost App. Here is a preview of how the app works!
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Meeting Statistics
We have an App for That!
IT’S ABOUT TIME!
Looking for a way to track your meeting time,or even save time?
Use our innovative time app!
Meeting Statistics
25%-80% of professionals’ time is spent in meetings1,2
More than 33% of time spent in meetings is unproductive, costing an estimated $37 billion a year 1,2
Only 64% of meetings result in achievement of intended outcomes1,2
What is Your Meeting Experience?
How many meetings a day do you attend where the outcome actually justifies the time spent?
How can you teach the value of time as it relates to creating objectives and/or action items for the day?
How can you make meetings more effective?
Make Your Meetings Count!PURCHASE and PLAN
Utilize the Mindspark Meeting Cost app!
1. Go to the APP STORE2. Search Mindspark Meeting Cost 3. Install the app
Start Your Meeting – NAME IT
Determine a title for your meeting; a different title for each meeting will help in evaluation of meeting success
Tap the white box and the keyboard will be displayed for data entry of meeting name
Once you’ve entered the name choose “done” at the top right of the keyboard
Choose “Set Up a Meeting”
Meeting Cost Timer – ENTER SALARY
To determine the cost of a meeting each meeting participant must enter their annual salary. We recommend rounding up to the nearest $1000. To protect the identity of the
information entered at least 3 salary data points must be entered.
Have less than 3 people meeting? Enter $1000 for each “ghost” person. Then enter the difference between your salary and the total “ghost” salary already entered.
To enter salaries choose the white box and enter a numeric value and click “enter”. A black box will be displayed stating “successfully entered”
When all salaries have been entered choose “done” in the right hand corner of the keyboard and then “start meeting”
Choose “cancel meeting” if there is a data entry error; the “set up a meeting” will be displayed to start over
Meeting Calculations - START
Before the timer begins a reminder for the calculations will be displayed
The meeting cost will be determined based on a total compensation calculation using a national average of benefit cost associated with total pay
The meeting summary you receive at the end will reflect total meeting time and cost—both with and without breaks
Choose “Start Timer” and start the meeting
Cost of Meeting - TIMER
The timer will begin and continue until either “done” or “break” is selected
Select “break” when the meeting is deliberately paused i.e. lunch, restroom, stretch
If the meeting contains debate, interruptions or goes off track do not be tempted to “break”. Interferences make up the cost of an ineffective meeting. Allowing them to be included in the cost helps in analyzing ways to improve meeting effectiveness and return on investment
When the meeting is complete select “done”
Cost of Meeting - FINISHED
“Meeting Finished” will be displayed and a summary of the meeting costs will be shown
Screen shot or copy the “Cost of Meeting” information
“Meeting Summary” information will be used in the meeting analysis
Plan of Action – MEETING ANALYSIS
Enter the data from your “Meeting Summary”
With the meeting goal in mind answer the questions under “Meeting Effectiveness Measures”
In retrospective the ones you check are what you did well. Blank are what you could do better or improve on.
Choose at least one blank measure to begin improving your meeting effectiveness.
Who Benefits from Meeting App?
Business Professionals wanting to enhance profitability by improving meeting effectiveness.
Independent Contractors/Consultants looking for a way to track project development time.
Small business owners wanting to assess time spent vs. target completions.
It’s About Time!
Meetings Should1: Generate decision making authority with an
action plan Collect different points of view on information Create proposals for consideration Establish update opportunities Be an exchange for solutions Allow for cause and effect problem solving Establish follow up protocol and success
measures Produce outcomes that justify time spent
Sources:
1 Meeting Analysis: Findings from Research and PracticeNicholas C. Romano, Jr.Assistant Professor of MIS Business Administration Hall Suite 313 The University of Tulsa
2 Jay F. Nunamaker, Jr.Regents and Soldwedel Professor of MIS, Communication & CS Director Center for the Management of Information McClelland Hall, Room 430GG University of Arizona
