Company Name - New User FormFORM TO BE SUBMITTED FOR ALL NEW USERS:

Regardless of type of hire (regular or temporary employee or non-employee consultants and temps), this form should be completed by Hiring Manager and provided to IT.

Best practice for IT Notice: 2 weeks prior to hire date! While it is possible to complete the system set-up for a new user in a day or 2, procuring equipment can take up to 2 weeks for our typical order. Can take longer for customer orders.

User Name: First.last

Title:

Office & Seat Location:

Start Date:

EMAIL GROUPS (Check all that are required)

All Employees Operations Production

San Jose Office Production Planning

ITRequest Orders

Operations Logistics Sales Team

Leadership Team Accounts Payable

Accounts Receivable

SPECIAL INSTRUCTIONS:

Data Access noted below (Access to which shared drives)

Marketing (read/write)

Access to Outlook Email of additional users. Please give access to email for the following mail accounts:

SharePoint Permissions (Default: Read Only)

DefaultOther special instructions (e.g. access to email via iPhone or Blackberry)

Set up a phone with fax please

New Hire Form -1- Company Name

Company Name - New User Form

NON-STANDARD APPLICATIONS NEEDED (Check All Required Extras)

X VPN Connection X Microsoft Office 365 – Outlook, Excel, Word, OneDrive, PowerPoint, etc.

Adobe Acrobat X: Standard/Pro [indicate] Other: [please indicate]PROVIDE / ORDER THE FOLLOWING HARDWARE:

x Standard Laptop Station (Laptop, Docking Station, Monitor, Keyboard, Mouse)

Standard Desktop Station (PC, Monitor, Keyboard, Mouse)

NEW HIRE IT ORIENTATION:

Hiring Manager emails an invitation to IT for all required new hire orientations. All forms of new hires (employees, temps, contractors) receive some level of IT orientation. Hiring Manager will indicate in the invitation the training that is required and the standard topics.

Make sure new hire knows how to operate (Microsoft Office, SharePoint, Internet, and email)

Discuss security policy and practices

Discuss Antivirus software

Make sure new hire can open and save documents

I acknowledge that I have received appropriate training of IT systems as indicated by the above checked boxes.

Employee Signature Date

I acknowledge that I have provided appropriate training of IT systems as indicated by the above checked boxes.

IT Consultant Signature Date

New Hire Form -2- Company Name