OSHA FORMS 300 & 300AYour Painless Path to Complianceby the Feb. 1st Deadline

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HOUSEKEEPING

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• Webinar slide deck AND recording will be made available on hni.com, and you’ll be sent a link to access

• Ask questions by typing into the chat window, or tweet

@HNIRisk using the hashtag #hniu!

Tweet us!

SPONSORS

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WHO’S ON THE LINE

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KYLE MEINERTHNI Risk Advisorkmeinert@hni.com

ANDREA TARRELLHNI Marketing Directoratarrell@hni.com

OBJECTIVES OF TRAINING

• Do I record or do I not record?

• Which forms do I use?

– How to fill them out

– Where to put them after completion

• What’s considered an OSHA recordable?

• What’s considered first aid?

• Filing requirements

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OSHA RECORDKEEPING UPDATE!!

• As of January 1, 2015, all employers must report:

– All work-related fatalities within 8 hours.

– All work-related inpatient hospitalizations, all amputations, and all losses of an eye within 24 hours.

• You can report to OSHA by:

– Calling OSHA's free and confidential number at 1-800-321-OSHA (6742).

– Calling your closest Area Office during normal business hours.

– Using the new online form (via osha.gov/report_online) that will be available soon.

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HOW DO I KNOWIF I NEED TO RECORD THIS INFORMATION?

Many but not all employers.

Exceptions are based on:

• Small employer exemption – 10 or fewer employees at all times during the year

• Low-hazard industry exemption based on North American Industrial Classification System (NAICS) code.

– Retail only

– Insurance firms

– Banks

– Etc.

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WHAT FORMS MUST BE COMPLETED?

• OSHA Form 300 –Log of Work-Related Injuries and Illnesses

• OSHA Form 301 –Injury and Illness Incident Report or equivalent

• OSHA Form 300A –Summary of Work-Related Injuries and Illnesses

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WHAT CRITERIA MUST BE MET TO BE CONSIDEREDAN OSHA RECORDABLE INJURY/ILLNESS?

• Injuries and illnesses

• Work related

• Meet certain severity criteria

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WHAT EXACTLY IS AN INJURY OR ILLNESS?

• An abnormal condition or disorder

– Fractures

– Sprains

– Respiratory conditions

– Symptoms of…

• Not an exposure, unless it results in signs or symptoms

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WORK RELATEDNESS

• Cases caused by events or exposures in the work environment

• Cases contributed to by events or exposures in the work environment

• Cases significantly aggravated by events or exposures in the work environment

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What do you think: Work-related injury in the works ?

Any contribution to the injury!

SEVERITY REQUIREMENT

• Death

• Loss of consciousness

• Days away from work

• Restricted work

activity or job transfer

• Medical treatment beyond first aid*

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WHAT IS CONSIDERED FIRST AID?

• Non-prescription medication at non-prescription strength

• Tetanus immunizations

• Cleaning, flushing, soaking superficial wounds

• Wound coverings

• Hot or cold therapy

• Non-rigid supports

• Temporary immobilization devices

• Drilling fingernails

• Eye patch

• Simple irrigation or use of cotton swab to remove foreign material from eye (not embedded)

• Splinters that can be removed with tweezers (exception: eye)

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OSHA INJURY AND ILLNESS FORM

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https://www.osha.gov/recordkeeping/RKform300pkg-fillable-enabled.pdf

THE OSHA 300 LOG

• Maintained all year…• Injury no loss time• Injury loss time

– How to calculate days

– Type of injury

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• Restricted or reserved • Digital 300 Logs

OSHA 300 LOG: DAYS AWAY

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OSHA 300: RESTRICTED WORK OR TRANSFER

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OSHA 300: DAYS AWAY & RESTRICTED

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OSHA 300: BEYOND FIRST AID

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OTHER RECORDABLE CRITERIA

• Skin disorder

• Medical removal

• Poisoning

• Hearing loss

• Tuberculosis/respiratory

• Needlesticks

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OTHER 300 LOG CONSIDERATIONS

• When to NOT record the individuals name:

– Injury or illness to an intimate body part

– Mental illness

– HIV, hepatitis, or TB

– Needlestick or cut that has been exposed to potentially infectious material

– At the request of the employee

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OSHA 300A: DEADLINE IS DAYS AWAY

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OSHA FORM 301: INJURY AND ILLNESS REPORT

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HOW LONG DO I NEED TO KEEP THESE?

• File and update for 5 years

• Do not send copies to OSHA unless asked to do so

• Allow access to the records

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300 300A WRAP UP

• What did we cover again??

– OSHA update

– Exceptions to the standard

– Forms Overview

• 300

• 300a

• 301

– What’s considered an OSHA recordable event

– Detailed steps on completion of forms

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QUESTIONS?

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SHARE YOUR IDEAS

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UPCOMING HNI U EVENTS

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THANK YOU

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KYLE MEINERTHNI Risk Advisorkmeinert@hni.com

ANDREA TARRELLHNI Marketing Directoratarrell@hni.com