PowerPoint for speakers

Easy PowerPoint

for SpeakersDiane Windingland

VirtualSpeechCoach.com

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Another BoringPowerPoint Presentation?

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The Boring Agenda Slide

• Plan your presentation• Discover 4 easy design principles

• Learn a few tips and tricks• Deliver with confidence

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Communications Expert

Author Speaker Presentation

Coach

The Not-So-Boring “About Me” Slide

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Plan“Failing to plan is planning to fail”

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Start with

Why

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Does yourAudience

care?

Start with

Why

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After

WhyThen plan

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Plan on papera whiteboardbrainstorming software

Post-it notesBut DON’T start in PowerPoint! 9

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Design

“Simple is almost always best”11

4 Easy Design Principles

Go BIG!

Contrast

Less isMore

Rule of Thirds

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Go BIG!

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Empowerment: Pass the Baton

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Empowerment

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Rule ofThirds

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Beautiful Tree in Rolling Pasture

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Power Points

1/3 1/3

1/3

1/3

1/3

1/3

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Contrast

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Contrast

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Is this easy to read?

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Is this easy to read?

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Contrast information

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U.S.A.

Revis family North Carolina, U.S.A.

$341.98/week Spaghetti, potatoes, sesame

chickenFrom the book “Hungry Planet”

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Chad

Aboubakar family Breidjing Camp, Chad $1.23/week Soup with fresh sheep meat

From the book “Hungry Planet”

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Weekly Food Consumption

USA Revis family North Carolina,

U.S.A. $341.98/week

Spaghetti, potatoes, sesame chicken

Chad Aboubakar

family Breidjing

Camp, Chad $1.23/week Soup with fresh

sheep meatFrom the book, “Hungry Planet”

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USA Revis family North Carolina,

U.S.A. $341.98/week

Spaghetti, potatoes, sesame chicken

Chad Aboubakar

family Breidjing

Camp, Chad $1.23/week Soup with fresh

sheep meatFrom the book, “Hungry Planet”

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USA$341.98

Chad$1.23

From the book, “Hungry Planet”37


0

50

100

150

200

250

300

350

400 $341.93

$1.23

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Or . . .

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A picture is worth ____ _____.

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Dogs Vs. Cats

Dogs• 78.2 Million

owned 39% households own 40% more than one

Cats• 86.4 Million

owned• 33% households

own 52% more than one

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40%

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52%45

Less isMore

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What is the #1 problem?

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“significance” was lost

One idea per slide

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6 X 6 Rule

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The 6 X 6 Rule• No more than 6 bullets per

slide• No more than 6 words per

bullet• Don’t wrap points past one

line• Fade-in bullets one at a time• This rule is better than wall-o-

text.• Ugh. BORING. TMI. Do you

like?

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Make Information Visual

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My Family

• Diane, born in Oregon

• Sean, born in California

• Clara, born in California

• Yuri, born in Russia• Kim, born in South

Korea

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My FamilyDiane, born in

Oregon

Sean, born in California

Clara, born in California

Yuri, born in Russia

Kim, born in South Korea

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Diane

Sean

Clara

Yuri

Kim

My Family

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Answer choices

Responses

Zero 11-2 53-5 7More than 5 9

Survey Question:How many PowerPoint presentations have you attended in the last 3 months?

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59


60


73%Attended 3 or more

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7 out of

10

attended 3 or more

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73%

Attended a PowerPoint

Presentation

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Have Fun!

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4 Easy Design Principles

Go BIG!

Contrast

Less isMore

Rule of Thirds

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Tips and Tricks

“More beauty in less time” 68

Tips and Tricks• Sections• Picture placement• Remove background of

picture• Making text “pop”

Not covered: video, audio, animations or transitions due to limitations of webinar platform

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Organize and plan with

Sections70

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Slide Sorter View

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Picture

Placement

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What does this eye-tracking study tell you?

Eye-tracking study by James Breeze at ObjectiveEyeTracking.com

A person starts dying when they stop dreaming

-Brian Williams

““

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-Brian Williams

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“76


-Brian Williams

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“77

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-Brian Williams

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“

Remove Picture

Background

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Zoom in for finer control 83

Diane

Sean

Clara

Yuri

Kim

My Family

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Making text

“Pop”

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Making text “Pop”

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Making text “Pop”Making text “Pop”

M a k i n g t e x t “ Po p ”




Muay Thai Boxing

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Muay Thai Boxing 88

Muay Thai Boxing 89

Muay Thai Boxing 90

Muay Thai Boxing

Gradient fill box extended

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Muay Thai Boxing

Dashed lines added to show boxes from previous slide

Gradient fill box extended

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No shading transparent box gradient box gradient box- top and bottom

Shaded boxes to Make Text “Pop”

Bonus tips: Keyboard Shortcuts

• hold shift to size objects proportionally• arrow keys move objects, CTRL arrow

nudge• Hold shift to select multiple objects• Copy short cut: Press CTRL while

dragging• Shift F5 to jump to slide show mode• Select text box to animate bullets one-

by-one94

Deliver

“The 3 most important things:

1.Practice2.Practice3.Practice 95

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Sample PowerPoint Checklist

Laptop HandoutsAC Adapter handoutsMouse flyers

biz. CardsElectricalPower strip Just in caseExtension cord remote batteries

spare bulbProjector CD w/ ppt fileAC adapter flash drive w/ppt fileLap top cable Speaker NotesRemote control slides printoutProjector screen

VenueAccessories set upSpeakers power accessLaser Pointer internet access

set up early?97

Plan APlan BPlan C 98

“Show then Tell”

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“B” for Black Screen

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Deliver

“The 3 most important things:

1.Practice2.Practice3.Practice 101

Another BoringPowerPoint Presentation?

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Additional Resources

• Tutorials on Lynda.com (David Diskin)

• Book: Presentation Zen• Book: PowerPoint 2010 for

Dummies

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Your Take Aways . . .

• Planning your presentation

• 4 easy design principles• A few tips and tricks• Delivering with confidence

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Business

PowerPoint for speakers