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Centre for Management Studies

Jamia Millia Islamia

GUIDED BY: SUBMITTED BYMayank Gupt

M.B.A 3rd sem11-MBA-29

11-5941

MR. S.VEERAMANI

Igniting The World Of Leadership

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Export Import Procedure &

Documentation

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COMPANY PROFILE

Teck Link Sales & Marketing Pvt. Ltd. can assist customer in the following activities

Consultation to Cement Industry.

Project Engineering.

Plant Operation & Maintenance Contracts.

Turkey Cement Projects.

Supply of Engineering Equipments

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INTRODUCTION

This project is all about to know export import procedure/ documentation of shipment. This project puts more focus on to know custom clearness, to make export - import invoice, to get shipping bill number from custom department etc.This project will also find out how Teck Link Sales & Marketing Pvt. Ltd. could sustain in the competitive world by providing vast range of product for cement manufacturing plant which flexible prompt and innovative in meeting the requirement of the customer. The purpose of the study was to know about export – import documentation of seaway of Teck Link Sales & Marketing Pvt. Ltd.

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OBJECTIVESTo study the export import procedure used by the Tech Link Sales & Marketing Pvt. Ltd. To analyze the pre shipment and post shipment documentation handled by the Tech Link Sales & Marketing Pvt. Ltd.

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RESEARCH METHODOLOGY

• Sources of Data collection: • Collect data/information about Teck Link Sales & Marketing Pvt. Ltd.

through: • Primary data collection:- Secondary data collection:-

E-mail InvoiceTelephone Packaging list Direct discussion Shipping bill

Internet

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RESEARCH DESIGN• CENTRE : Delhi and Gurgaon • RESEARCH : EXPLORATORY• RESEARCH TECHNIQUE: QUALITATIVE & QUANTITATIVE• TOOL USED : TELEPHONIC & E-MAIL• DATA SOURCE : PRIMARY & SECONDARY

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Knowledge of

Market

Knowledge of

Product

Knowledge of

Incentives

Proforma Invoice

Sample if necessary

Confirmation of Export Contract

Payment terms

Scrutiny of L/C

Amendments if Necessary

Preparation of Physical

Exports

Benefits & Execution

Continued….

Product Costing

FLOW CHART – I

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FLOW CHART – I (CONTINUE FROM THE PREVIOUS SLIDE)

Pre Shipment

Post Shipment

Confirmation from Buyer of Receipt of Goods

Payment Realisation

Realisation of Benefits

Statutory Records

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Overview of Documentation

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PRE-SHIPMENT DOCUMENTS• Documents at pre-shipment stage are those documents, which are

required to be made, till the consignment is presented to the customs department for clearance.

• The following documents can, therefore, be treated as pre-shipment documents:-– Proforma Invoice– Confirmed order or contract– Letter of Credit– Pre-shipment Inspection Certificate– Packing list– Shipping Bill– Export Declaration Forms (GR/SDF)– ARE

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POST-SHIPMENT DOCUMENTS• Documents at Post-shipment stage are naturally those which are

prepared after the shipment.

• These documents include the following:-– Mate Receipt – Bill of Lading – Airway Bill– Roadway/Railway Bill– Post Parcel/ Courier Receipt– Invoices (including consular invoice) – Certificate of Origin– Insurance Certificate or Policy – Bill of Exchange– BRC

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INCOTERMS

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TERMS OF PAYMENT• Types of International Trade Settlement:

– Advance Payment

– Open account

– Bills on collection basis

– Documents against Acceptance

– Documentary Credits (Letters of credit)

– Standby letter of Credit

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CONCLUSION• Tech Link Sales Marketing Pvt. Ltd deals in mainly EX-work. • Company deals in different methods of payments, which

includes advance payment, payment after delivery, L/C. • Company deals in advance payment if buyer is new. • Company deals in mixed combination when buyer is new and

order is big.• Company deals in payment after delivery if buyer is

internationally reliable or a government organization.• Company normally avoids L/C method, if order is big and

buyer asked for L/C only then the company offers L/C. • Implications of all Regulatory documents must be studied

carefully. For example; declaration on ARE1 forms.• Filing of Shipping Bill electronically requires correct entries

including HS code for the product. Many times, small mistakes are extremely difficult to correct later on.

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•Shipping bills must be filed according to the scheme the exporter wants to avail. For example; DEPB /DFIA/Drawback etc.•Extra care should be taken when combination of schemes is intended to be used. For example; DEEC – Drawback.•Co-relation between customs, excise and DGFT is extremely important. Many times documents do not match with each other, which results in delay or denying of some benefit under one or the other scheme.•Each regulatory document is important from the point of view of claiming various benefits associated with exports. Each document therefore should be carefully looked into as to correctness of the contents, description, quantity, weight, currency, declaration etc.•Maintenance of statutory records: Since most of the schemes are in the nature of the exemption / remission of the duty, documentary compliances are insisted upon by all the government departments. For example; Appendix 23 – Consumption register.

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SUGGESTION

HR•Always Provide a good gift to the dealing party.

Finance •Always Keep an eye on the rate of dollar take a payment according to that.

Marketing•Develop a good marketing channel

Technology•Make Home group

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REFERENCES BIBLIOGRAPHY Export Import Documentation - Prof. D.C. pai ,Nabhi Publication Logistics in International Business - Prof. Rajeev Aserkar

REFERENCES – INTERNET www.google.co.inwww.ask.comwww.exit.netwww.eximguru.comwww.dgft.comwww.dgft.org

ACKNOWLEDGEMENTSI sincerely thank all the Faculty at CMS , Jamia Millia Islamia for providing us an opportunity to gain an enriching experience through the valuable concept of Summer Training. I express my sincere gratitude to Dr. P.K. Gupta and Mr. S. Veeramni for their constant guidance and support throughout the period of my study. I also thank all the faculty members and my seniors for providing continuous encouragement and useful suggestions throughout the study.

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