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Thomas Möller is an engineer and MBA from Iceland. Thomas has held Time Management seminars in Iceland since 1990 and has had 12500 listeners, that´s about 55% of the management population in Iceland !
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FIRST: The Harvard Business School Personality Test :
What form describes you best......what “type” are you?
Successful people are good at thisBrian Tracy og Stephen Covey
1. Time management
2. Prioritizateion
3. Goal setting
4. Proactive
5. Create „win-win“
6. Motivation
7. Teamwork
8. Begin with the end in mind
9. Constant learners
10. Good habits
Tracy: “95% of success in work and life
=good time management habits”
812.04.2023
This is how we learn
9
data
skills
Habits
quick Takes time
Bigvalue
Low value
Watch your thoughts, for they become words.Watch your words, for they become actions.Watch your actions, for they become habits.Watch your habits, for they become character.Watch your character, for it becomes your destiny.”
think feel behave habit
You are what you think
...66000 x day
.....changing habits
Youtube: - the fun theory
http://www.youtube.com/watch?v=ivg56TX9kWI
http://www.youtube.com/watch?v=cbEKAwCoCKw&feature=channel
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ÁvinningurinnErfiðið
Focus on the results
12.04.2023
Success=good habits
Our basic needs - Mary Clark
Relationships
Purpose
Independence
independence !!
Relations....
At work or at home?
Ekki segja mér hve lengi þú vinnur.
Segðu mér hverju þú kemur í verk
Spakmæli
frá www.velgengni.is
They worked 3 hrs pr day
“life is what happens to you......... while you are busy making other plans”
“time must be explicitly managed like money”
Randy Pausch
TOO LITTLE TIME?
WHAT TO DO?
We live in 3 worlds !
Workstudy private
social
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HARD soft
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TOO LITTLE TIME........or
..........TOO MANY TASKS ?12.04.2023
This is how we use our time...8760 hours pr year
wait150
driving450
Personal time 850
Media+net 1100
Work/study 1800
Sleep 2600
1800 hours free!
Control your time box – what goes in...what flows out
“how do you pick your battles ?
.....focused or random ?”
For parents
in a hurry.
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BUSY = EFFECTIVE
Busy....ness !
“time must be explicitly managed like money”
Randy Pausch
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“ THE BIGGEST WASTE OF TIME IS.....
.. DOING UNIMPORTANT THINGS VERY WELL “
Hyrum Smith
12.04.2023
“Deciding how to use our time,
is the biggest decision we make”
Mihaly C.
“there will never be time to do everything…
..but there will always be time to do the important things”
Hyrum Smith12.04.2023
“every day is a new day”
Andy Warhol
“time must be explicitly managed like money”
Randy Pausch
How long is a minute ?
Tracy: “95% of success in work and life
=good time management habits”
Drucker:
“until we can manage timewe can manage nothing else”
.....changing habits ?
Youtube: pianotrappan
“Self-discipline is crucial to a simpler, more contented life.”
Dalai Lama
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YOU HAVE PLENTY
OF TIME !12.04.2023
47
TIME LEADERSHIP
TIME MANAGEMENT
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what is the best use of my time
right now ?12.04.2023
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Solution........
WORK SMARTER..
..NOT HARDER !
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it´s all about
HABITS ?
12.04.2023
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It´s all about Habits !
Eating habits...working habits.....TIME habits
Try to change your habits....it takes 21 days !
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GOALSGOALSGOALS
THE # 1 HABIT:
HAVE CLEAR WRITTEN GOALS !
PRIVATE AND WORK
YOU MUST KNOW WHAT YOU WANT !12.04.2023
GOALS: tools to get results
...people reach 90% of written goals
Goalsetting is easy.....JUST DO IT !
ANY goal is better than no goal
......”happiness is here and now”
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WHEN DO WE WORK AT OUR BEST ?
WHEN GOALS
ARE CLEAR!And you get feedback.......
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Best way to predict the future......
...is to plan it !
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The 4 questions of Strategy.........people and companies
Where am I today...and why?
Where do I want to go ?
What needs to be done ?
What can I do – strengths?
Now
Future
What is stopping you ?
12.04.2023
Goals must be ....SMART
SPECIFIC
MEASURABLE
ACTIONS
REALISTIC
TIMESET“GOALS are dreams with a deadline”
12.04.2023
WE CAN SET GOALSin all fields of our lives
Health
Relationships
Financial
Work – career - profession
Spiritual – personal development
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“you can always change your plan, ....but only if you have one”
Randy Pausch
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FOCUSFOCUSFOCUS
“Ask yourself: are you spending your time on the right things?”
Randy Pausch
ABC everything !
And do A first..SOME THINGS ARE MORE IMPORTANT THAN OTHERS
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80/20 rule says ...
80% of success is gained in 20% of tasks
20% of customers give 80% of profits
20% of products give 80% of contribution
..that some things are more important than others !
ABC
12.04.2023
.....new task or project....do this:
If it takes less than 2 minutes: finish now !
If more than 2 minutes – – Delegate to someone
If not, then:
Sort by priority: A - B - C
......AND START WITH A+6712.04.2023
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“FIRST THINGS FIRST”
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PREPAREPREPAREPREPARE
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1 minute preparation, gives10 minute savings in time
=1000% return on investment !
12.04.2023
Everything happens 3 times !
PLAN
DO
EVALUATE
You can never overprepare !
VISUALIZE
PREPARE EVERYTHING
“I COULD HAVE....”
Begin with the end in mind12.04.2023
Plan - do - evaluate
plan do
plan Do – redo – rework –repair - replan
evaluate
“Leadership” “Management”
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Plan - do - evaluate
plan do
plan Do – redo – rework –repair - replan
ev
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THINK ON PAPERTHINK ON PAPERTHINK ON PAPER
Think on paper !GOALS – DREAMS -IDEAS
TASKS – ACTIONS - VISITS - CALLS
SOLUTIONS TO PROBLEMS
CHECKLISTS - PREPARATIONS
TOP 10 LIST AT WORK AND PRIVATE
12.04.2023
“to-do lists help us break a complicated life
into manageble small steps”
Randy Pausch
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HAVE A
TO DO LIST+
NOT TO DO LIST
Randy Pausch
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A4 IS ENOUGH !
“to-do lists help us break a complicated life
into manageble small steps”
Randy Pausch
.....men !
ears neckfeet
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.....women!
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HAVE A
TO DO LIST+
NOT TO DO LIST
To do lists.....
Goals for the year....month....week
Work....private....health....money....etc
101 things to do before you die.......!
Use mind manager....(verkefnalausnir.is)
Use the in-box as a todo list (max 25)
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Make BIG tasks small
HOW DO YOU EAT AN ELEPHANT !
...HÁLFNAÐ VERK ÞÁ HAFIÐ ER12.04.2023
USE DEADLINES
NO DEADLINE = NO FINISH
Make an agreement on deadlines
Decide in the morning when to finish workday
How do you work the last days before vacation?12.04.2023
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YOU HAVE A RIGHTTO UNINTERRUPTED
TIME
When busy......stay busy
Take a break !
USE THE LEARNING CURVE
“green light”
“stopandgo”!
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Work in batches
Calls - take 5 in a row
Emails – finish them and close email
Paperwork, one by one
Etc
..it´s basic production planning
.......remember....Marc Sachon !
12.04.2023
....GET INTO FLOW....
Undisturbed time at work – “flow”
Like skying...golfing...climbing..undisturbed !
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LEARN TO SAY NO!PROBABLY THE BEST TIME MANAGMENT TOOL
12.04.2023
You can never create time...
..you can only add new tasks if you take old ones out.
Beware when you say YES to a new task, role, project, hobby.....
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94Thomas Möller 2007
Talking about tools
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GET ORGANIZEDGET ORGANIZEDGET ORGANIZED
This is OUT !
CLEAN IT UP, ONE PIECE AT A TIME !12.04.2023
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SIMPLIFY YOUR LIFE !
LESS PAPER - print less – store in files!
TRAVEL WITH LESS “LUGGAGE”
A4 POLICY !
SIMPLIFY AT HOME TOO !12.04.2023
Are Icelanders organized ?
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Are you organized ?
12.04.2023
Time management tips for the RUMBA
Learn in the morning !
Take Thursday off
Fixed group evenings
READ CASES
Skim books
Select reading material
Prioritize social life
Jog from home (no driving to gym !)
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Control what goes into your lifebox...and what flows out”
“how do you pick your battles ?
.....focused or random ?”
- What I do today is important as I am spending a whole day
of my life on it
Hugh Mulligan
12.04.2023 102
Tomorrow morning actions:
MAKE A TOP 10 LIST
PRIORITIZE: A, B, C for all tasks
FIRST THINGS FIRST !
CLEAN UP THE PAPERWORK...shelf by shelf !
PLAN THE NEXT WEEKS IN DETAIL
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Time management = Self management
12.04.2023
YOU are responsible for your life !
If it´s to be...it´s up to me !
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Read this:
The One Minute Manager, Kenneth Blanchard and Spencer Johnson, Berkeley Books, 1981,
The Seven Habits of Highly Effective People, Stephen Covey, Simon & Schuster, 1989,
The Last Lecture, Randy Pausch, Hyperion books, New York 2008
Getting things done, David Allen, Penguin books 2008
12.04.2023
