Updating your payroll records is necessary so that you can monitor

the status of the employee and to see if there’s monetary lapses

being involved as well. By updating the payroll records you can also

avoid payroll fraud.

In reality, due to the number of employees a certain organization

has, updating the payroll records all the time may not be done.

Unless, the organization would really make time for it and assign a

reliable payroll professional to monitor the payroll records.

But when we really should update our payroll records? Is it weekly,

monthly, or yearly? If payroll records do really matter to you, you can

monitor it anytime as you want, but updating it usually done if it’s

necessary.

There are cases in the organization that requires to update payroll

records immediately.

You may want to consider the following:

For instance, a certain employee wishes to

change her last name for some reason, it

should undergo to a proper and legit process.

The employee’s profile should be updated as

soon as possible because his/her records

should match with the payroll.

There are lots of changes that can be made when it comes to

updating employee’s records. Whether it is a small detail, it still

counts.

When an employee is promoted

his/her employee status will

change along his pay rate. It is

important that this matter should

be updated in the payroll. The

employee’s current status should

now be the basis of his salary

since he/she’s already promoted. A promoted employee is expected

to have an increase in his salary according to the protocol of a

certain company.

The number of employees in a certain

company should be well-recorded and

monitored. This matter is mostly used to

manipulate the salary or the company’s

financial affair for the own sake of those

payroll frauds.

When there is a newly hired employee, the management should all

be aware. The new employee should be properly included in the

payroll of the company with his/her accurate records.

In another case, when an employee resigned he/she should

undergo a proper process. As usual, the management should still be

aware when there’s a decrease in the number of employees. And

that means, the employee should also be removed in the payroll

since he or she is no longer part of the company.

When a business grows, it means

there would be a need for greater

workforce and more budget for all the

company’s business process and any

venture. Whenever a business

expands it also affect the payroll. The

tax that they are ought to pay may

increase due to the massive assets

they have.

With all these things mentioned, it’s time for you to make an update

in your payroll. Updates are necessary to be done to have a better

and anomaly-free payroll. It’s just not benefits the employee but the

entire company. The payroll system should comply with the legit

labor codes, tax, and others to avoid any penalty from the authority.

To learn more about payroll, check out our payroll service just for

you!

www.payrollsystem.ph

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