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Virtual Meetings are a fact of life for project managers, but why do we hate them so much. In this presentation the author of Meet Like You Mean It- a Leader's Guide to Painless and Productive Virtual Meetings looks at why remote team communication is tough, and some simple ways to do something about it.
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Wayne Turmel
Why Virtual Meetings Matter for Project Managers
PMI Central Illinois 9/6/2014Wayne Turmel
Our Time Together
• Why we think meetings stink- and why it matters
• 5 Tools to make your virtual meetings more interactive and productive
• What a real agenda looks like
Why Do They Stink?
The Same Reason “Real” Meetings Stink
• Too long• No participation• Get off track• Waste time• Technology
problems
Leadership Management
Right tool for the
right job
Using the Technology
Why Remote Meetings Are Different
Complicating Factors
• Can’t make eye contact• Can’t control their environment• Less participation• Technology distractions
5 Tools That Help
1. Permissions2. White boards3. Chat/interaction tools4. Webcams5. A real honest-to-goodness
agenda
Permissions
Whiteboards
• Multiple users• Save• Pre-load• Reuse• Call on people
Chat and Interaction
• Don’t allow chat, expect it• Open audio where practical• Give people time• ESL/ Introverts can contribute
Webcams
• Builds relationships• Encourages interaction• More effective for
brainstorming and feedback
• Use where it adds, not when it distracts
Do You Always Send an Agenda?
A real agenda • Logistics
– Date– Time– Length– As much prep as you can give
• Purpose of the meeting• Desired outcome• Expectations• Any prework or assigned documents (with how to find
them)copyright 2014 GreatWebMeetings.com
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• Open enrollment workshops• Corporate classes
– Web Presentation Basics– How to Create and Manage Remote Teams– Leading Effective Virtual Meetings– Lync (or WebEx) For Leaders– Remote Leadership Certification Series
Thank You