F education operations protocol 20140331

National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) MAR2014

CLUSTER F: Education Cluster Operations Protocol

Copy Number:Issuing Agency: National Disaster Risk Reduction and Management CouncilPlace of Issue: Camp General Emilio Aguinaldo, Quezon CityDate of Issue: Integrated Plan: National Disaster Response Plan

1. RATIONALE

During disaster, one sector that is also affected by tropical cyclones and flooding is the education sector. Suspension of classes is announced to prevent exposure of learners to the impacts of flooding and typhoons. Education cluster is also concerned with the safety of students and personnel during hydro-meteorological hazards when there is no warning and students are in school. The Education Cluster is one of the Clusters who respond to the need of affected population during hydro-met disasters.

2. OBJECTIVE

The Education Cluster aims to ensure safety of learners and Department of Education (DepEd) personnel. It also aims to provide continued access to quality of education to all affected learners. The cluster will:

a) Conduct impact and needs assessment on affected teaching and non-teaching personnel, learners and educational properties;

b) Provide the required temporary learning spaces, teaching-learning materials; and

c) Provide Psycho-social support and Services to both learners and DepEd personnel in coordination with concerned agencies.

d) Provide relevant assistance to affected teaching and non-teaching personnel

3. CONCEPT OF OPERATIONS

Activation of the Education cluster is triggered by DepEd’s initial appraisal of the disaster’s imminent threat to life & safety, scope & massive impact, and interruption of education services. DepEd issues relevant alerts and advisories to its field offices and cluster members. Upon activation of the EC, all members will inform their respective field personnel assigned in the region to conduct and support initial/rapid assessment of the affected school and learners. The initial or joint assessments will be conducted in a coordinated effort among agencies/organizations to avoid duplication of data and to optimize the available manpower on the ground.

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MAR2014 National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT)

The results of the initial assessment will be submitted to the DepEd Disaster Risk Reduction and Management Office (DRRMO) as cluster lead and disseminated to the LDRRMC and cluster members.

The DepEd also activates its Emergency Operations Center at the appropriate level. Their respective district coordinators/division superintendents/regional directorss handle all needs for emergency education services. Information from the different schools under their respective areas are collated by the focal persons of DepEd and submitted to the Disaster Risk Reduction Office at the Central Office. The Emergency Operations Center will maintain coordination with and among agencies especially the LDRRMC.

All requests from the field will be augmented by the next higher level office of the DepEd. For those that are beyond the capacity of the regional offices of DepEd, the Education Cluster will recommend the request for international assistance.

The Cluster will conduct post disaster assessment to identify good practices and areas for improvement as it sees fit.

Cluster F-2

Cluster F

-3

National Disaster Response Plan for Hydro-Meteorological Disaster (DRAFT) MAR 2014

Warning Agencies

PAGASA

Response

Clusters

Education

Cluster Focal

Person

Education

Cluster Focal

Person

Education Focal

Persons at field

ACTION:Each Focal person of each DepEd level (Regional, Districts, Divisions) will submit updates and requests for augmentation of resources needed at the affected areas/LGUs to the appropriate DRRMC where the next higher focal person of DepEd is a member

Coordinates with all DepEd Focal Persons on field (Region, Province, City/Municipal).

ACTION :

All instructions and updates on request made on ground will be coursed through

ACTION:

Coordinates all requests made by the Education cluster at the OpCen

City/Municipality (LDRRMC)

ACTION:

All requests coming from the LGUs will be coordinated to the appropriate higher level for augmentation

ANNEX 1: Operations Flow for Education Cluster .

Incident Command

Posts

Province (PDRRMC)

Region (RDRRMC)

NDRRMC

OPCEN


The following are the key players and actors in the implementation of this concept.

A. Lead Cluster Agency

a) Department of Education (DepEd) through the Disaster Risk Reduction and Management Office (DRRMO) will head and lead the coordinating functions of the Cluster. Specifically, the DepEd will do the following for each Disaster Phase

i. Pre-Disaster Phase (Before Alert)1. Must issue initial alerts/warnings as projected by relevant

agencies (DOST, PAGASA, NDRRMC)2. Prepare baseline reports of projected affected areas (eg. Inventory of enrolment, classrooms, personnel, etc.)

ii. Pre-disaster phase (After alert)1. Reinforce alert issued to DepEd field offices and education

cluster member as may be appropriate upon advise made by NDRRMC. Advise on evacuation must also be issued as need arises.

2. Assess the possible impact of impending threat to the following: safety of learners and DepEd personnel, possible destruction to properties, major disruption in educational services.

3. Shall implement the following as may be appropriate:a. Automatic suspension of classes – EO 66 (s.2012)b. Declaration of suspension of classes by the LGUs,

NDRRMC – EO 66 (s.2012)c. Ensure safety of learners and DepEd personnel should

release of students no longer be safed. Alert DRRMC members and prepare possible activation

of Emergency Operation Centers (EOCs) at all levels and concerned levels

4. Implement school safety protocols, such as ensuring protection of DepEd property

5. Initiate inter-cluster coordination

iii. During Disaster Phase

1. Ensure safety and welfare of learners and DepEd personnel (Regional Director, Schools Division Superintendent, Teachers, etc.)

2. Report of actual path taken by the disaster with respect to schools

3. Ensure status of Division and Regional Offices4. Collect and gather data on impact on education and generate

reports (SitRep, Advisories) if applicable

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5. Submit reports to DepEd Management, DRRMC, inter-cluster, OpCen, educational cluster and Field Offices affected. 6. Activation of DepEd Emergency Operation Center activation

at concerned levels7. Activation of Education Cluster when appropriate.

iv. Post Disaster Phase 1. Conduct continuous post disaster needs assessment2. Mobilize and support appropriate educational interventions

such as but may not be limited to the following:a. Psycho-social support and servicesb. Temporary learning spacesc. Teaching and learning materialsd. Conduct of life skill education e. School clean-upf. Student and personnel trackingg. Emergency feeding programsh. Rehabilitation of school facilitiesi. Conduct of alternative delivery modesj. Life-saving supplies for education (health, nutrition, protection)

3. Shall convene Education Cluster meeting and response for appropriate action;

4. Shall mobilize and facilitate personnel assistance 5. Monitoring and assessment for possible escalation of

situation that may aggravate impact on learners, personnel, and DepEd properties.

6. Conduct PDANA with Other Clusters (Inter-Agency)

B. Cluster Member Agency

a) Save the Childreni. Pre-Disaster Phase1. Co-Cluster Coordination Leadership2. Technical support for cluster coordination

ii. During Disaster Phase1. Rapid Assessment

a. Share results of independent assessment at the cluster level

2. Provision of Temporary learning spaces3. Provision of teaching and learning kits4. Provision of back-to-school kits5. Provision of clean-up kits6. Cash for work7. WASH-in-schools in emergencies (in coordination with WASH

cluster)

Cluster F-5


8. Facilitation/coordination between LGUs (LDRRMCs) and education sector

9. Ensure access and safety of learners and teachers

iii. Post Disaster Phase1. School repair and refurbishment2. Cash for Work3. Mitigation projects; DRR build-back better4. WASH facilities improvement5. Provision of early warning equipment6. Provision of rapid Psychosocial Support Services to personnel

b) Telecommunication Companies (TelCos)i. Pre-Disaster Phase1. Communications support (e.g. provision of phones, load, internet

connection, info-board service: SMS blast)

ii. During Disaster Phase1. Feeding/Soup Kitchen2. Relief goods distribution3. Communications support (e.g. provision of phones, load, internet

connection, info-board service: SMS blast)

iii. Post Disaster Phase1. School repairs2. Donation of text books3. School supplies donation4. Relief goods distribution in coordination with FNI cluster5. Employees engagement activities6. Communications support (e.g. provision of phones, load, internet

connection, infoboard service: SMS blast)7. Applications (e.g. student tracking app, mapping app, etc – can

develop in partnership with cluster’s requirements)8. Temporary learning spaces using Smart and/or Sun billboard

tarpaulin/tent9. Feeding for students in partnership with Tulong Kapatid (MVP

Group of Companies)10. Provision of learners’ kits11. Repair/reconstruction of classrooms in partnership with Tulong

Kapatid12. Alternative Delivery Mode, i.e. thru Dynamic Learning Program

c) Philippine Red Cross (PRC)i. Pre-Disaster Phase1. Monitoring of areas expected to be affected (via Chapters)2. Dissemination of early warning alerts3. Prepositioning/procurement of stocks

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ii. During Disaster Phase1. Support RDANA2. Continuous assessment3. Feeding programs4. Provision of learners’ materials5. Provision of tents6. Conduct psycho-social support program (PSP) to learners and

school personnel7. Provision of drinking water in coordination with WASH cluster

iii. Post Disaster Phase1. Continuous assessment2. Continuing the PSP3. Continuing feeding program4. Continuing the provision of drinking water5. Clean-up campaigns6. Repair and rehabilitation of school facilities7. Construction of schools

d) United Nations Children’s Fund (UNICEF)i. Pre-Disaster Phase1. Monitor alerts and coordinate with other agencies.

ii. During Disaster Phase1. Tech support to Educ Cluster through DepED as co-lead

a.b. Emergency response planningc. Strengthening/organization of subnational education

clusters2. Support to conduct of psychosocial support services for

affected children and education service providers in partnership with DepED, DSWD, NGOs or INGOs.

3. Provision of sports and recreation materials/supplies for PSS activities

4. Provision of temporary learning spaces5. Provision of teaching and learning materials, i.e. library

book sets, ECCD kits

iii. Post Disaster Phase1. Technical support to Education Cluster through DepEd as co-

lead a. Participation in cluster PDNA b. Planning and implementation of post-disaster

interventions2. Participation and representation of education in continuing

humanitarian interventions through OCHA-led activities3. Where and when applicable, support for all continuing EiE

interventions.

Cluster F-7


e) Department of Social Welfare and Development (DSWD)

i. During Disaster Phase1. Conduct of Impact assessment of ECCD and ADM. 2. Conduct of Supplementary Feeding Programs Psycho-social

Services as well as protection to vulnerable groups.3. Shall exchange information about damage of education

facilities/equipment and statuses of schools playing as evacuation centers for IDPs; and

4. In this connection, DSWD shall make available schools open grounds for IDPs in association with DepEd.

ii. Post Disaster Phase1. Monitor the Conduct of ECCD Activities inside Evacuation

Centers2. Provision of Psychosocial Support to Affected Learners3. Shall conduct Trauma and Stress Management for personnel

together with DepEd and DOH.

f) Office of Civil Defense (OCD)

i. During Disaster Phase1. Provide Logistical assistance to transport Education Supplies

and Services

ii. Post Disaster Phase1. Shall coordinate joint assessment including education issues

with other Clusters (Inter-Agency). - (RDNA: first 48 and 72 hours after disaster event) - (PDNA: onsite evacuation and onwards)

g) Department of Health (DOH)

i. During Disaster Phase1. Shall support and make available to treat trauma detection to

school children and staff.

ii. Post Disaster Phase1. Shall provide life saving supplies for education (health, nutrition,

protection) in collaboration with DepEd.2. Shall conduct psycho-social activities to students together with

DepEd.3. Shall conduct Trauma and Stress Management together with

DepEd and DSWD.4. Shall conduct Preventive Health Education to school children

affected by disaster when needed

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h) Technical Education and Skills Development Authority (TESDA)

i. During Disaster Phase1. Shall support and make available to treat trauma detection to

school children and staff.

ii. Post Disaster Phase1. Preparation/supervision of assessment on the extent of

damages/disruptions. 2. Validation by the Education Cluster.

i) Department of Public Works and Highways (DPWH)i. Post Disaster

1. Shall undertake Rehabilitation of School Facilities2. Shall provide technical assistance in damage assessment of

school facilities.

j) Plan International

i. During Disaster Phase1. Participation in cluster/sector coordination mechanism –

management, 4Ws, etc.2. Resource mobilization3. Psycho-social support services4. Reproduction/dissemination of self-learning kits for emergency

education curricula/alternative delivery mode (ADM)5. Mobilization and training of teachers6. Monitoring and evaluation7. Referral8. Rapid/multi-sectoral needs assessments9. Response and early recovery planning.10. Provision of educational supplies and logistics – ECCD,

elementary, HS, teachers, cleaning materials for school clean-up

11. Provision/setting up of temporary learning spaces

ii. Post Disaster1. Monitoring and evaluation of interventions2. Conceptualization/development of concept notes/project

proposals for follow through activities3. Lessons learned workshops and dissemination of results.4. Repairs and construction of classrooms/school building and

WASH facilities.5. Psycho-social support services.

k) World Vision

Cluster F-9


i. Pre-Disaster Phase1. CFDRR Training (for the community/stakeholders;

a. Disaster preparedness trainingb. DRRM plan

2. Baselining3. Monitoring of status of assisted communities;

a. Sponsored/non-sponsored children and families with pre-emptive disaster impacts

4. Advocacy or identifying temporary learning spaces;5. Training of teachers and volunteers on SHLE and disaster

preparedness; and6. Humanitarian Emergency Response Team (HEART)

organization and training

ii. During Disaster Phase1. Support Rapid assessment.2. Weather updates monitoring3. Psycho-social response to parents and caregivers, educators,

community partners, children and youth4. Feeding program (including children and parents)5. Provision of/construction of temporary shelters/child-friendly

spaces (depending on the needs assessment6. Provision of maternal and child care across life stages (pre-

school, primary/basic education, high school)7. Provision of emergency school supplies and learning materials

(dependent on the result of needs assessment)8. Regular situational reports (from secondary data and results of

survey/assessment team)

iii. Post Disaster1. Support PDNA (Comprehensive needs assessment).2. Psycho-social response to parents and caregivers, educators,

community partners, children and youth3. Post-disaster community assessment4. Provision of early recovery basic services (dependent on the

category of response, i.e. Cat I, II, III):a. Long-term disruption: food and livelihood assistance to enable parents to continue sending children to schoolb. Infrastructure support (repair/refurbishment of schools/learning centers and other facilities) – depends on the level of impact of disaster to WV-assisted areasc. Participation to WHO/UN-led “Food/Cash for Work Program” in preparation for Rehabilitation Program

5. Support PDNA (Comprehensive needs assessment).

l) ACCORD Carei. Pre-Disaster Phase1. Monitoring and Situational reports

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ii. During Disaster Phase1. Monitoring and Situational reports

iii. Post Disaster1. Monitoring and evaluation2. School repairs3. Classroom building4. School clean-up

m) Mines and Geosciences Bureau (MGB)i. Pre-Disaster1. Issuance of threat advisories/statuses for floods and landslides

susceptibilities of evacuation centers/temporary shelters.2. Information collection and sharing.

ii. Post Disaster1. Post-hazard mapping and assessment - for temporary shelters,

evacuation centers and/or relocation sites.2. Information sharing and collection.

n) Philippine National Police (PNP) i. Post Disaster1. Provide manpower and labor force to speed up clearing process

of schools, if necessary2. Provide necessary security to affected schools or local EOC

4. CONCEPT OF SUSTAINMENT

a) The DepEd DRRMO as Cluster Lead will coordinate all the requests and updating of status reporting for emergency education services at the affected area.

b) All members of the cluster will make available all necessary and operational resources that will be used in providing emergency education services at the affected area.

c) Concerned government agencies and their subordinate offices shall utilize their respective internal personnel. Additional personnel requirements shall be coordinated through the NDRRMC in collaboration with all Council members.

5. COMMAND AND CONTROL

A. Command Relationship – all DRRM actors and key players will refer and based their actions as prescribed in IRR of R.A. 1021, Rule 3, Section 2. Composition

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B. Command Center – National Disaster Risk Reduction and Management Operations Center (NDRRMOC), Camp General Emilio Aguinaldo, Quezon City.

a) Succession of Command: (1) Chairperson, NDRRMC (S, DND)(2) Vice-Chairperson for Disaster Response (S, DSWD)(3) Education Cluster Lead (DepEd DRRMO)(4) Education Cluster Members

b) Interagency Communication System Support

For the entire duration of the operations, the existing means of communications shall be utilized whatever is applicable. However, the Emergency Telecommunication Cluster will be activated once communication is cut-off from the affected areas.

FOR GUIDANCE AND STRICT COMPLIANCE

SEC VOLTAIRE GAZMINChairperson, NDRRMC Department of National Defense

Cluster F-12

Data & Analytics

F education operations protocol 20140331