SIP Handbook R1[1]

JRE School of Management

Summer Internship Programme (SIP)Handbook

PGDM 2013-15

JRE-SOM Summer Internship Handbook 2014 Page: 1 of 21

JRE Campus,Plot No. 5-8, Knowledge Park IV,

Greater Noida- 201408, U.P.

Table of Contents

S.No. Topic Page No.1 Schedule – Summer Internship 2014 32 Summer Internship 42.1 What is an Internship? 42.2 Why should you do Internship? 43 Objectives of Summer Internship 53.1 Orientation in the Company 53.2 On-the-job Training 63.3 Summer Training Report 64 Conduct and Behaviour 74.1 Do’s and don’ts for students during

Summer Internship7

5 Roles and Responsibilities 85.1 Internship Coordinator 85.2 Faculty Guide 85.3 SIP Committee 95.4 67

Student InternsSummer Internship EvaluationImportant Tips

9 1011


AnnexuresI Initial Report Format 13II Initial Evaluation Format 14III Interim Evaluation Format 15IV Company Feedback Format 16 & 17V Final Report Evaluation 18VI Format for Presentation 19VII Final Presentation Evaluation Format 20IX Student Registration cum Declaration

Form21

1. Schedule - Summer Internship 2014

Student has to submit ‘Student Registration cum Declaration Form (Annexure IX)’ to the allocated faculty guide by 19 April, 2014.

Commencement of SummerInternship and allocation of

faculty guides

1st April to 15 April 2014

Initial Report submission bystudent (Annexure -I) andevaluation by faculty guide

(Annexure -II)

By 19 April, 2014 or within 12days of joining whichever is

later

Interim Report submission andevaluation by faculty guide

(Annexure -III)

By 30 April, 2014 or within 30days of joining whichever is

laterCompletion of Summer

InternshipJune 20, 2014

Final Report submission alongwith Employer Feedback Form(Annexure IV A, IV B and V)

June 24, 2014

Two hard copies (please seenote below)


Final Report evaluation byfaculty guide (Annexure VI)

June 25, 2014

Project Presentations and Viva(Annexure VII, VIII)

30th June-1st July 2014

Notes: The student has to prepare two hard copies. One copy is to

be submitted to the faculty guide.

The student has to bring his/her own copy during evaluation, presentation, viva, etc.

If SIP Company also wants a copy of the report, the studentmust, then, prepare three hard copies of it.


2. Summer Internship

An internship is a critical part of PGDM course and offersstudents the opportunity to get a feel of the corporateworld. Not only that, it offers an opportunity to workclosely with the management professionals and developknowledge, competencies and experience related directly withthe field that a student may choose subsequently. The companyalso gets an opportunity to look at the potential hires. Itis an ideal time for any student to convince the company thathe/she is a good fit. The students, who use the internshipexperience effectively, are hired faster and earn more thanthe others who do not. More and more employers are seekingstudents who have relevant experience and are familiar withthe work environment. Successful completion of internshipleads to new contacts, mentors, references andrecommendations. This increases the possibility of landinginto an impressive job position and hefty salary.

2.1 What is an Internship?

Internship is a temporary hands-on work experience in anorganization or company for which students can earn anacademic credit. This is an opportunity to add practical,relevant experience to the field of study

2.2 Why should you do an Internship?

“Test drive” the path you are choosing and confirm yourinterest. An internship is a good way to check out yourinterest in a possible career field. Not only will you havethe opportunity to build your knowledge base and test yourskills by doing your job, but you will have the opportunityto be exposed to the work of others within the organizationand find out about additional job possibilities.

Grow personally. The value of an internship often extendsbeyond career exploration; a good experience can have asignificant impact on your personal growth by developing your


intellectual, interpersonal, and leadership qualities.

Get experience and skills and enhance your resume withcareer-related experience. Employers’ key criteria today,when interviewing potential candidates for employment isrelated work experience.

Develop future employment opportunities. The high demand forskilled employees has convinced employers of the prudence ofsponsoring internship programmes to identify, test, groom andrecruit candidates.

Gain valuable contacts and references. Networking is anessential part of the job search process and who better toask for a reference or contact than someone who knows yourworking style and habits. Getting to know people working inthe career field you are interested in is easier when you areworking beside them.

3. Objectives of Summer Internship

The objectives of the Summer Internship Programme are - To provide an opportunity to the student interns to apply

the learnt concepts in real-life situations To make them aware of the corporate culture by assigning

time-bound projects in a company To create awareness among student interns about their

strengths and weaknesses in a work environment To provide student interns a platform to take up on-the-job

training and develop a network which will be useful inenhancing their career prospects

Summer Internship can be broadly classified into threephases-

(i) Orientation in the company(ii) On job training (iii) Project/research work leading to Summer Training

Report


3.1 Orientation in the Company

During the first two weeks of Summer Internship, the studentintern shall undergo an extensive orientation programme inthe Summer Internship company. During this period, thestudent intern shall understand the company, its customersand the competitors. He/she will thoroughly study thefinancial statements of the company for the past couple ofyears, understand the policies of the company, study themacro-environment in which the industry operates and preparea SWOT analysis.

The student intern may also get oriented to variousdepartments of the company and get to know the keyfunctionaries. The student interns shall meet thesefunctionaries with prior appointment and understand thevarious perspectives from them in managing their departments.This provides a unique opportunity for the interns to gaininsights into managing the departments directly from the headof those departments. The student interns shall also get toknow their company guide and other executives/supervisors whoshall be closely guiding them during the period of SummerInternship.

The student intern shall also understand the organizationalstructure and the top management team including the Chairman,Managing Director, Chief Executive Officer, etc. By the endof the orientation programme in the company, the studentintern should be able to clearly state his/her businessobjectives which would include specific and measurabletargets to be achieved during on-the-job training, break-upof targets on a weekly basis, synopsis for the SummerTraining Report, etc.


3.2 On-the-job Training

The student interns should keep this in their mind that thefuture employers will assess them on their Summer Internshipand whether or not their temporary employer liked them willbe reflected in the pre-placement offer. So work as hard asyou can. At best, you may discover a fabulous new field youhave never considered before. At a minimum, you will get afull-time offer, which will make you more marketable tofuture employers. The summer internship should be a time tomake an investment in your future.

On-job training may stretch from the beginning to the end ofSummer Internship. During this period, the student internwould be assigned various tasks by the organizations, whichare part of the day-to-day functioning of the departmentwithin the organization. On-job training gives directexposure to execution and support functions of thedepartment. It gives a flavour of teamwork, organizationalculture, team dynamics, result orientation, organizationalpressures, complexities in achieving the desired results,etc. A student intern should take this as a learningexperience and be ambitious of achieving the desired targetsor accomplishing the required tasks, through professionalismand business acumen. On-job training provides good scope fordeveloping necessary managerial skills and positive attitude.

3.3 Summer Training Report

Each student intern shall undertake project/research workduring the period of Summer Internship leading to SummerTraining Report. A student would be assigned a specificproject/research work involving project/research design,designing of questionnaires, application of samplingtechniques, administering the survey, tabulationof data, application of statistical/managerial toolsfor analysis of data and drawing inferences/testinghypothesis thereof and finally culminating in the preparation


of a detailed Summer Training Report. Summer Training Reportcan be chosen by a student intern in the field of hisspecialization/interest. However the student has to besensitive to the placement opportunities and take up SummerTraining topic in that area. A good Summer Training Report,providing value to the corporatation may be the trigger for abetter placement opportunity.

In case the intern is not provided with a project/researchtopic, he/she needs to identify the same after discussionwith the company as well as the faculty guide. Theproject/research work is to be done along with the targets /job allotted by the company.

4. Conduct and Behaviour

The student interns must bear in mind that they are theambassadors of JRE- School of Management and conductthemselves in the manner befitting the JRE-School ofManagement standards. JRE expects the student interns tomaintain high professional and social standards.

JRE expects that the student interns shall at all timesduring Summer Internship conform to the rules and regulationsof the place of work. It is particularly important to beregular, punctual, obedient, honest and sincere at work.Unprofessional behaviour, misconduct, indiscipline,irregularity at work and unsatisfactory performance will leadto cancellation of internship of the student.

4.1 Do's and don'ts for students during Summer Internship


Do's: Get an overview of the company/industry. This includes understanding the core business of the

company, organizational chart, key personnel in thecompany, manufacturing units, marketing channels,financial policies, etc.

Make an analysis of the company vis-à-vis the industryand prepare SWOT analysis.

Always maintain formal dress code. Always be polite in dealings and maintain cordial

relationship with the company executives. Always be positive and open to suggestions. Maintain strict confidentiality of company information. Consult faculty guide or refer textbooks to reinforce

relevant concepts. Always submit bills in time when reimbursement is to be

claimed. Get conversant with company policies/rulesbefore incurring expenditure.

Focus on assignment and complete the individual tasksallotted on schedule.

Don'ts: Do not criticize the company policies and/or company

executives. Do not criticize or make adverse comments about JRE

and/or faculty guide. Do not misuse the facilities offered by the company. Do not go to meetings and presentations unprepared or

ill-prepared. Do not be late. Do not leave the office without prior permission from the

company guide. Do not be impolite or rude to company executives. Do not pass on the information that is confidential in

nature. Do not hold back any material/equipment/accessories

provided by the company on a returnable basis. Do not interfere in third party assignments. Do not encourage friends to visit at workplace during


office hours and cause inconvenience to others. 5. Roles and Responsibilities

5.1 Internship Coordinator

Internship Coordinator has to give necessary thrust anddirections to the faculty guides as well as the students.

The Internship Coordinator shall enable effective Summer Internship by donning the mantle

of an organizer, leader, evaluator, enabler, director,planner, developer and resource manager.

leverage the strengths of faculty guides to accomplishthe goals set for the Summer Internship and enhanceSummer Internship outcomes.

contact Summer Internship companies once during theSummer Internship duration.

review the progress and performance of student internsand faculty guides from time to time and give necessaryfeedback to the concerned.

counsel student interns, faculty guides on need basis. randomly select student interns and review their progress

from time to time. interact with the company guides on need basis and

develop the relationship with the companies. seek inputs from faculty guides to come up with

innovative practices for improved effectiveness inSummer Internship.

ensure that faculty guides contact companies forreviewing student interns once in a fortnight.

5.2 Faculty Guide /Mentor

Faculty guides will be allotted to all the interns on thebasis of proposed field of work.The role of the faculty guide is to facilitate the studentintern to undertake a meaningful on-the-job training andprovide necessary operational and academic guidance with thehelp of the company guide while the Summer Internship is in


progress. The faculty guide would be involved at all stagesof Summer Internship.

The faculty guide shall -

familiarize student interns with evaluation process,parameters and schedules.

plan for evaluation of student interns at the initial,interim and the final stages of evaluation. This wouldhelp overcome any shortcomings on the part of the studentinterns when the presentation is made to the targetaudience.

guide/facilitate student interns in achieving thetargets/tasks in executive training as assigned by theSummer Internship company.

tracking the performance of executive training has to bedone on a weekly basis.

display marks obtained by student interns in variouscomponents of Summer Internship on the notice boardperiodically.

review the performance of the student intern at thecompany at every alternative week in consultation withthe company guide.

contact the company guide once in a fortnight and reviewthe performance of each student intern.

hold discussions with the company guide along with thestudent interns. This would help the faculty guide toassess the student's progress in his/her respectiveproject, the quality and the quantity of work put in bythe student interns. These discussions would also helpthe faculty guide to judge the behaviour of the studentinterns in the company, and the relationship the studentinterns maintain with the other executives/staff of thecompany.

5.3 SIP Committee

All exceptional cases will be referred to SIP committeethat will be formed as and when need arises comprising of


: a) Dean – JRE-SOM

b) CRC c) Faculty guide of student involved

Matters that are not in conformance to SIP manual willgenerally be referred to SIP committee.

5.4 Student Interns

The student interns are assigned to a faculty guide at thebeginning of the Summer Internship. They must discuss withthe faculty guide the various components of on-the-jobtraining and Summer Training Report and seek clarificationson any matter related to them.

The student interns shall

strictly follow the Summer Internship guidelines. prepare Industry/Company profile as soon as possible after

commencement of the Summer Internship and submit it to thefaculty guide.

have continuous interaction with the faculty guide,placement manager and the company guide.

report constraints if any, to the faculty guide without anydelay.

submit reports at various stages strictly as per SummerInternship calendar.

take presentation as an opportunity to impress the hostcompany and ensure its success.

submit weekly progress report to the faculty guide. endeavour to secure pre-placement offer in Summer

Internship company through dedicated work and resultorientation.


6. Summer Internship Evaluation

Summer Internship carries a significant importance andtherefore successful completion of Summer Internship iscritical to a student intern’s overall performance. Theevaluation will be based on the performance of the studentintern during Summer Internship. The evaluation shall becarried out at different stages, namely, initial evaluation,interim evaluation, final evaluation and presentation/viva.It is a 2 (two) credit course.

A well conceived and well executed Summer Internship can paveway for the placement of a student. Thus, student interns,who are able to excel in their summer internship and get aconfirmed pre-placement offer (PPO), deserve to be rewardedfor their performance.

The various stages of evaluation and weightage at each stageare given below:

Component ofEvaluation

Weightage Remarks

Initial evaluation by faculty guide

10% Report synopsis, SWOT analysis, Who's Who, Business objectives, Organisational structure, Departmental structure, Targets assigned

Interim evaluation by faculty guide

15% Progress on the project as per synopsis, target achievement

Feedback from company guide

20% Feedback form filled andsigned by faculty guide/HR department/ Department head

Final evaluation by 25% Complete project report


faculty guide and vivaPresentation and viva by a panel of industry and academia

30% Power point presentationalong with detailed viva

7. Important Tips

Apart from giving the student interns an exposure to realwork situations, Summer Internship provides them a meaningfulopportunity to learn the art and skills of collatinginformation, identifying relevant data, classifying,processing and presenting it in a coherent manner.

Projects under the Summer Internship could be ofsignificance to the host organization-in terms of itsobjective of "Technical Documentation" aiming at updatingor modernization of information systems.

Student interns should properly document their work. Theyshould consult their faculty guide if they encounter anyproblems.

Student interns are advised to strictly adhere to thedeadlines of submitting reports and making presentations.Non-submission of reports by the due date will lead to thestudent not being evaluated.

Student interns are advised to submit the project report to


the host organization for scrutiny before submitting it tothe faculty guide. This ensures secrecy of certainconfidential data.

Notes: 1. The average size of Report should be 100 to 120 pages

single-sided. 2. The typed font size should be Times New Roman 12 in

double-spacing.3. The report will be typed on A-4 size paper.


ANNEXURES


SUMMER INTERNSHIP 2014 Initial Report (Annexure-I)

Name of the Student Rahul Singhal

Enrolment Number/PhoneNumber

PGDM/2013-15/25

Name of Faculty Guide Dr.Pawan Gupta

Name of the Company Sony India Pvt. Ltd.

Office Address A-31, Mohan Cooperative Industrial Estate,Mathura Road, New Delhi - 110044, India

Name of Company Guide

Designation of CompanyGuideContact Number of Company Guide E-mail id of Company GuideDate of Commencement of InternshipCompany Profile (attach separate sheet(s) to give the followinginformation): Brief introduction about the company, business ofthe company, customers of the company and anything special aboutthe company like national/international awards, using new


Description of On-Job Training with respect to targets/tasks(attach separate sheet) (200 words) Summer Training Project Synopsis (attach separate sheet) (200Words)

Date: ___________ Signatureof Student

SUMMER INTERNSHIP 2014

Initial Evaluation Format (Annexure-II)

Student Enrolment No. :

_____________________________________________

Student Name : _____________________________________________

Company :______________________

Location:_______________

Name of Faculty Guide :

_____________________________________________

S.No. Description MaxMarks

MarksAwarded

1

Goals and targets: Clear definition of thegoals, tasks and targets. Precisenarration of tasks involved and setting ofrealistic and measurable goals forconcrete results

20

2Quality of Report: Choice of strategiesand techniques, identification andnarration of markets, clarity in report

30

3

Planning efficiency & Implementation:Ability to identify critical componentsof the strategy implementation andschedule for meeting the targets

20

4 Use of multiple resources for project 20


enrichment: Extensive use of selling andother techniques for accomplishing thetasks

5 Compliance to guidelines: Adherence to theinstructions given by the company 10

Total 100

Remarks if any:__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________

Date :_______________Name of Faculty :_______________Faculty Signature

SUMMER INTERNSHIP 2014Interim Evaluation Format (Annexure-III)


_____________________________________________

Student Name : _____________________________________________

Company :______________________


Location:_______________


_____________________________________________


MarksAwarded

1

Progress of the training: Achievement oftargets, progress made, explanation,interpretation and learning fromexperience

20

2

Quality of Report: Description of tasks,choice of strategies and techniques,technical details, objectives achieved,and illustrations

30

3 Planning efficiency: Adherence toschedules, effective revisions made 20

4 Resource Mobilization: Details ofresources deployed 20

5 Compliance to guidelines: Adherence to theinstructions given by the company 10

Total 100

Remarks if any:__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

______________________

Date :_______________Name of Faculty :_______________Faculty Signature


SUMMER INTERNSHIP 2014Company Feedback Format (Annexure-IV (A))

Dear Sir/Madam,

On behalf of JRE-SOM, we thank you for providing Mr/Ms_______________________________________________, a student atSchool of Management, JRE Group of Institutions, anopportunity to learn under your guidance and complete SummerInternship Programme. We are sure that Mr/Ms__________________________________ rose to your expectationsand completed all the jobs assigned to him/her.

We request you to spare a few minutes and provide us with aformal feedback regarding our student’s conduct andperformance as per your interaction with him/her so as toenable us to focus on further development of the studentbased on your input.

Thanking you in anticipation,

For: Corporate Recourse Centre,JRE-School of Management,Greater Noida


Company Feedback Format (Annexure-IV (B)) (To be provided on Company Letterhead)

Company : ______________________Location:_______________Student Name : Mr/Ms______________________________________Internship Commencement Date :______________________________________________Internship Completion Date :______________________________________________

Evaluation Parameter Rating (out of 10 on each parameter)

Knowledge &Content

Knowledge of IndustryPractical Application of KnowledgeLearning on the JobAbility to grasp new Idea

CommunicationSkills

Interpersonal SkillsWriting SkillsPresentation Skills

Attitude

Ability to put in hard workAttendance/Reliability/ DependabilityTeam SpiritRespectability

MiscellaneousSupervisory SkillsTarget AchievementEmployability

Overall Satisfaction (Out of 10)Grand Total

Remarks /Suggestions

Would you like to visit our campus for:a) Guest Lecture b) Seminar Speaker c) Round Table Conference


Do you find the student suitable for future job prospects in your esteemed organization? Yes/No

Assessor’s Name: ______________________

Designation with Seal: __________________

Contact No.: __________________

Email ID: _____________________________

Signature of Organizational Guide(Please do attach your visiting card)

Format for Final Report Front Page (Annexure-V)(To be strictly adhered to for sake of uniformity)

SUMMER INTERNSHIP 2014Final Report Evaluation (Annexure-VI)

Student Enrolment No. : _________________

Student Name :

_______________________________________________________

Company :______________________

Location:_________________________


_______________________________________________________


MarksAwarded

1

Project Completion: Initial project specifications, planning efficiency, meeting deadlines, variance with respect to the project report

10

2

Quality of Report Structure: Adequate Report writing, formatting, conformity to guidelines, proper spelling, grammar, appropriate language, references, etc

10


3

Content: Description of project, accuracy of facts, relevance, research undertaken, approach, data collection, analysis, technical details, objectives achieved, illustrations

20

4 Choices of tools and techniques 20

5

Competence: Approach to the project, overcoming complications, management and organisation, identifying and valuing learning outcomes, developing strategies to meet contingencies

20

6

Achievements and Recommendations: Objectivity of recommendations, logical conclusion, practical implications of findings

10

7

Reading / Referencing of literature: Details of sources, cross reference to other research, acknowledgements and citations

10

Total 100

Remarks if any:__________________________________________________________________

__________________________________________________________________

____________________________

Date :_______________Name of Faculty :_______________ Faculty Signature

SUMMER INTERNSHIP 2014Format for Presentation (Annexure-VII)

Following are the brief guidelines for the finalpresentation/viva


The student is required to prepare a power point presentationand present the same to a panel of faculty members.

The presentation should not exceed 10 minutes in any case. This will be followed by an in depth viva on the same. Slide wise details for the presentation are as under

◦ Slide 1 : Project Title◦ Slide 2 : Objectives◦ Slide 3 : Methodology◦ Slide 4-5 : Analysis◦ Slide 6 : Findings◦ Slide 7 : Key Learning ◦ Slide 8 : Recommendations and Suggestions

The prescribed format is to be strictly followed. Use a white background with dark coloured text for better

visibility. Avoid use of animations wherever possible.


SUMMER INTERNSHIP 2014 Final Presentation Evaluation Format (Annexure - VIII)


_____________________________________________

Student Name : _____________________________________________

Company :______________________

Location:_______________

Name of Panel Member :

_____________________________________________

S.No. Description MaximumMarks Marks Awarded

1

Quality of Presentation: Scope, objective & structure of presentation, use of supporting material for presentation

20

2Content: Logical sequencing of ideas, application of managerial tools to business

20

3

Communication Ability: Clarity of thought & expression, correct usage of language, transforming ideas into proper presentation, delivery style, eye contact, body language and confidence

20

4

Findings/Recommendations: Analysisof the findings, substantiating with practical applications, stimulating further work in the area

25

5

Handling Question-Answer Session: Preparedness for questions, convincing and precise response toquestions

15

Total 100


Remarks

Date :_______________ Panel Member Signature


SUMMER INTERNSHIP 2014

Student Registration cum Declaration form (Annexure- IX) (To be submitted to the faculty guide)

Name of the Student

Enrolment Number

Name of FacultyGuideE-Mail id

Mobile Number

Land line number

Permanent Address

Address for communication Contact person in case of emergencySIP Company Name / Address if available:

Declaration

I have fully read and understood the SIP manual and I agree toabide by its rules and regulations. I undertake to abide by SIPcompany office orders and rules applicable to me during myinternship with SIP Company.

I will submit all my reports and compliances in time as perdeadline to my faculty guide. I will submit weekly report on myprogress to Faculty Guide and keep in touch with him/ her duringentire SIP period. I understand that if I fail to submit my reportin time it will result in disqualification in SIP.


Date: ___________Signature of Student


Documents

SIP Handbook R1[1]