© 2014 by McGraw-Hill Education. This proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.

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Microsoft Office 2013: In Practice

Chapter 8

Integrating Applications

Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin

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Student Learning Outcomes

• Importing from an Excel Worksheet8.1

• Importing Text Files8.2

• Exporting to Other Applications and Formats8.3

• Working with XML8.4

• Working with Mail Merge8.5

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Case Study

Placer Hills Realty

Import and export from Access

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Importing from an Excel Worksheet

SLO 8.1

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Importing from an Excel Worksheet

Prepare to Import or Link

Import into a New Table

Import into an Existing Table

Link to a Worksheet

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Find and Fix Errors

Importing ErrorsError with importing the fileSubscript out of rangePrimary key error

Linking ErrorsTruncated text valuesFormulas in the Excel column#Num! error value displays in

a fieldNumbers display instead of

datesDates display instead of

numbers

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Importing Text Files

SLO 8.2

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Importing Text Files

Prepare the text data

Import a delimited text file

Into a new table

Into an existing

tableLink

Import a fixed-width text file

Into a new table

Into an existing

tableLink

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Find and Fix Errors

Importing ErrorsMissing data valuesError with importing the fileMissing fieldsPrimary key error

Linking ErrorsTruncated text values#Num! error value displays in

a field

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Exporting to Other Applications and Formats

SLO 8.3

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Exporting to Other Applications and Formats

Export Data to Excel

Export Data to a Text File

Export Data to Word

Export Data to HTML

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Working with XML

SLO 8.4

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Understand XML

One of several markup languages

Uses tags to define the structure of the data

Does not use predefined tags

Create tags to describe dataHave an extension of .xmlContain a separate Schema

Definition File

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XML

Import XML DataExport XML Data

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Working with Mail Merge

SLO 8.5

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Mail Merge Basics

Select document typeSelect starting documentSelect recipients

Arrange your documentPreview your documentComplete the merge

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Create a Mail Merge Letter

One of the most common mail merges

Easily create customized letters

Check the transfer process to ensure the fields are correct

Add characters to the field codes to formatI.E. {MERGEFIELD”AmountDue”\#$#,###.00}

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Create Mailing Labels

Create professional-looking mailing labels

Select the label type and size

Click Update Labels when you have finished the first cell

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Chapter Summary

SLO Summary

8.1 Import data from Excel to create a new table, append records to an existing table, and create a linked table.

8.2 Import data from delimited and fixed-width text files to create a new table, append records to an existing table, and create a linked table.

8.3 Export data to other applications and formats including Excel, text files, Word, and HTML.

8.4 Import data from an XML file and export data to an XML file.

8.5 Create a mail merge letter and mailing labels.