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© Copyright 2001 - 2004 Swim Ontario
Clerk of Course & Marshal
October, 2004
© Copyright 2001 - 2004 Swim Ontario
Today
Role of Clerk of Course Location Responsibilities Scratches Relays Meet Routine
Marshal Role Routine
SeedingQuestionnaire – 15 minutesReview (answers)
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course
Referee
Starter
Chief Timer
AssistantChief Timer
{{{{{{
Timers
Timers
Timers
Timers
Timers
Timers
StrokesAndTurns
MarshallingArea
Chief FinishJudge
Recorder/Scorer
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course
Referee
Starter
Chief Timer
AssistantChief Timer
{{{{{{
Timers
Timers
Timers
Timers
Timers
Timers
StrokesAndTurns
MarshallingArea
Chief FinishJudge
Recorder/Scorer
Clerk ofCourse
© Copyright 2001 - 2004 Swim Ontario
Referee
AssistantChief Timer
{{{{{{
Timers
Timers
Timers
Timers
Timers
Timers
StrokesAndTurns
Clerk ofCourse
MarshallingArea
Chief FinishJudge
Recorder/Scorer
Located on Deck Assisted by Marshals Purpose is to,
Run/manage an effective Meet Efficient dispersal of cards Reasonable marshalling of swimmers Sets the tone for the Meet
© Copyright 2001 - 2004 Swim Ontario
Referee
AssistantChief Timer
{{{{{{
Timers
Timers
Timers
Timers
Timers
Timers
StrokesAndTurns
Clerk ofCourse
MarshallingArea
Chief FinishJudge
Recorder/Scorer
Intent?To ensure that no swimmer is more than half a pool away from the fastest swimmer in the heat.
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseResponsibilities
Assign swimmers to lane positions Appoint assistants If pre-seeded ensure correct positions Inform swimmers of heat and lane Scratch swimmers who fail to marshal when called Combine heats (if instructed by the Referee)
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseResponsibilities (continued)
Police the working deck Disqualify swimmers for undisciplined acts
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseResponsibilities (continued)
Advise Referee when swimmers assembled Check swimmers into marshalling area Control swimmers from check-in until turned over to the Referee Ensure the return of a swimmer who leaves the marshalling area Inform the Referee of the number of heats and swimmers in each
heat Inform the Referee of any SWAD who may need extra time
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseResponsibilities (continued)
Ensure Finalists (A) are present before turning over Consolation (B) finalists to the Referee
Reseed (if necessary) from Consolation(B) when Finalist does not appear Scratches – CSW 3.7.1, 3.7.2, 3.7.3, 3.7.4, SNC 3.1, 3.2, 3.3, 3.4 CSW 3.7.1: Once entered in an event in non-designated meets, a swimmer who
is not an alternate for that event may only withdraw or “scratch” from that event without penalty according to rules set down by the PS or written in the meet information package
CSW 3.7.2 HEATS: The scratch deadline without penalty shall normally be thirty minutes after the previous night’s finals or the night before day 1 of the meet for scratches for the whole meet, if so determined by the meet management
FINALS: Swimmers may scratch without penalty within thirty minutes after the conclusion of the session immediately preceding the finals
© Copyright 2001 - 2004 Swim Ontario
Responsibilities (continued) CSW 3.7.3: Failure by a swimmer to scratch in accordance with this rule,
failure to swim in an individual event, or swim a leg of a relay, constitutes a late scratch, and shall result in the offending swimmer being automatically scratched from all remaining events, including relays, scheduled for that day. This applies also to step-downs, no shows, and unexcused incomplete swims. (Such unexcused incomplete swims shall be so determined by the referee)
CSW 3.7.4: Late or deck entries may be allowed at the discretion of the Meet Manager and shall be classified as exhibition swims.
SNC 3.1: Scratches without penalties may be made by depositing the scratch card of the swimmer or team for that event in the scratch box no later than the scratch deadline set for that day’s events. The scratch deadlines shall be as follows:
SNC 3.2: Preliminaries (Scratch Deadlines for Individual Events and Relays)a) For individual events and relays having heats and finals, the scratch deadline for
preliminaries shall be 8:00 pm the night before Day 1 of the meet. Scratches are done at this time only. Subsequent scratches or “no-shows” throughout the meet simply create empty lanes, as there shall be no further re-seeding for preliminary heats.
b) For Time Final Individual Events and Relays see SNC 3.3 (d) below
c) Relay name changes shall be accepted each day up to 30 minutes before the start of relays
© Copyright 2001 - 2004 Swim Ontario
Responsibilities (continued) SNC 3.3 Finals
a) The initial Scratch Deadline shall be 30 minutes following the end of heats each day.
b) The last scratch Deadline without penalty for both A & B finals shall be 15 minutes prior to the start of the Finals session. However. There shall be no re-seeding to include scratches made after the Initial Scratch Deadline.
c) SNC 3.3 (b) shall only apply providing the following procedures take place:i) The Referee, the coach and/or alternate for the event scheduled has been notified of the
impending scratch by the coach of the swimmer who scratched.ii) The alternate has reported to the Clerk of the Course and is prepared to swim the event;
(the Alternate shall be placed in the lane of the scratched swimmer as re-seeding shall not take place);
iii) For Relays following a 1500m event, the Last scratch Deadline shall be at the beginning of the 1500m final event
d) Unless the deadline is stated otherwise in the Meet Information, the Last Scratch Deadline without penalty for Time Final events shall be 15 minutes prior to the start of the Preliminary session on the day the event is scheduled to begin. Re-seeding will take place after this deadline. Penalties for late scratches will apply as stated in SNC 3.4
SNC 3.4 Penalties (for Finals at Designated Meets only): Scratches after the last scratch deadline shall be assessed a $20 fee. This fee assessment shall apply to all step-downs, no shows and unexcused incomplete swims. (Such unexcused incomplete swims shall be so determined by the referee.) All swimmers in the offending club assessed shall not be allowed to swim any other final event that day until the fee is paid. The offending swimmer shall be automatically scratched from all remaining events, including relays, scheduled for that day.
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseResponsibilities (continued)
Receive the official relay teams from team officials
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseManaging Scratches**
Can be made without penalty during Time Finals if made within the time limit set by the Meet Manager
Can be made without penalty anytime during preliminaries Can be made without penalty anytime during finals with 30 minutes
warning
If not scratched within the 30 minute period swimmer shall be barred from all remaining events (including relays) for the rest of the day.
**Applies to meets other than National Championship and National Team Selection Trials.
**Applies to meets other than National Championship and National Team Selection Trials.
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseRelays
Finalized relay cards must be received at the time of ‘checking in’ with the Clerk of Course
Once ‘checked in’ no changes may be made When more than one relay team advances to either Final(A) or
Consolation(B) swimmers may be replaced by other eligible swimmers (provided the replacement was not the cause of a DQ in the same event)
© Copyright 2001 - 2004 Swim Ontario
Clerk of CoursePre-Meet Available 1 hour prior to start Time spent to,
Become familiar with pool deck Check on scratch rules (SNC 3.4 – 3.4.4) as well as the
meet package Establish rigidity of marshalling Brief Marshals Receive scratch list from coaches Remove scratched swimmers entry cards Indicate on Clerk’s master heat sheet scratched swimmers
© Copyright 2001 - 2004 Swim Ontario
Clerk of CoursePre-Meet You will need,
The meet invitation which provides the rules Copy of the heat sheet (may or may not be pre-seeded) Extra blank scratch sheets Extra blank entry cards Pencils, coloured pens/pencils and erasers Relay seeding slips if in use
© Copyright 2001 - 2004 Swim Ontario
Clerk of CoursePre-MeetDeck seeded Meets start seeding each event,
Check the number of cards against the entries on the master heat sheet
Seed the event according to whether it is a, Final or timed final Preliminary/semi-final Dual/tri-meet
Cardless meetsAny change from program involves correction of
name on lane sheetNotify office and referee
© Copyright 2001 - 2004 Swim Ontario
Clerk of CoursePre-Meet For sprint events (25m Short Course or 50m in Long
Course) which do not start at the ‘finish-end’, after seeding arrange the event by lane and hold cards for distribution to timekeepers (as opposed to swimmers).
Here’s an Idea ..Create a duplicate(2) card for these ‘no turns’ events.• Give one card to the swimmers
Ensures lane assignment Just leave next to blocks (or have Marshal collect)
• Give one card to the Timers
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseDuring the Meet Announce and/or post the events being marshalled.
Technically the Clerk of Course is NOT required to post events being seeded.
However, the posting of event numbers does facilitate marshalling.
Technically the Clerk of Course is NOT required to post events being seeded.
However, the posting of event numbers does facilitate marshalling.
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseDuring the Meet Announce and/or post the events being marshalled. Lay an event out (seed).
Mark the heat and lane numbers on cards Check that it is correct Hand out to swimmers
Inform Referee and Starter of the number of heats and swimmers. Consult the Referee regarding combining heats.
Cards of ‘no-shows’ are kept in a separate pile. Relay cards returned (previously sent out by Meet
Management)
© Copyright 2001 - 2004 Swim Ontario
Clerk of CourseConclusion of Meet Turn balance of materials over to Meet
Manager/Assistant Meet Manager If the session has involved preliminaries for finals,
Remain for 30 minutes Receive all scratches for finals Bring to attention of Meet Manager
© Copyright 2001 - 2004 Swim Ontario
MarshalAssistant to the Clerk of Course Report at least 1 hour before start to handle
scratches, deck entries and coaches scratch meeting
Assist in “pulling scratches” from events in deck seeded meets
Ensure scratches get to the office to be taken out of the computer
Update your heat sheet
© Copyright 2001 - 2004 Swim Ontario
MarshalAssistant to the Clerk of Course Post numbers of events being marshaled In pre-seeded meet explain process In deck-seeded meet call out names of swimmers Determine if missing swimmers are scratches Distribute lane cards to Timekeepers when starts
are at turning end of pool Assist in seeding if required
© Copyright 2001 - 2004 Swim Ontario
MarshalAssistant to the Clerk of Course Full control of the pool deck
Directing swimmers to blocks Keeping coaches out of the marshalling area (use
discretion) When authorized by the Clerk of Course shall,
Scratch non-reporting swimmers Disqualify undisciplinary swimmers (foul language, loud
abrasive attitude, willful damage to pool) Assist in maintaining quiet and stillness on deck prior to
starts When authorized shall report to referee Disqualify undisciplinary acts CSW 2.3.2.1:
© Copyright 2001 - 2004 Swim Ontario
CSW 2.3.2.1:a) Shall be responsible for “checking in” swimmers at the
marshaling area prior to each event;b) Shall have control of the swimmers from the time they are
“checked in” until they are turned over to the referee;c) Shall have full charge of the working deck insofar as control
of the swimmers is concerned. He/she shall report undisciplinary acts to the referee shall have the to disqualify any swimmer who engages in an undisciplinary act while under his/her control
d) Shall have the authority, if instructed by the referee, to scratch swimmers who fail to report to the marshaling area when their heat or event is called for marshaling;
e) Shall seed swimmers in deck-seeded meets, inform swimmers of their heat and the lane assignments, and distribute the time cards;
f) In pre-seeded meets, he/she may be given the authority by the referee to combine heats and move swimmers from one heat to another
© Copyright 2001 - 2004 Swim Ontario
MarshalAssistant to the Clerk of CourseClean up the area you are working inHand in all scratch cards, alternate cards
and extra cards to Meet Manager
© Copyright 2001 - 2004 Swim Ontario
SeedingProcess Preference is given to the faster swimmers and the middle lanes
of a pool Order of heats is at the direction of the Meet Manager (Fastest-
to-Slowest, Slowest-to-Fastest) Swimmers without entry times in Time Finals and Preliminary
heats shall be ranked by draw and seeded last The smallest heat should be three swimmers With only two swimmers in a heat following scratches no
changes are required except informing the Referee Swimmers with no Club affiliation (UNATTACHED) are not
permitted to participate in relays Deck entry cards are coded as EXHIBITION A maximum of two(2) members of an Age Group relay team
may come from lower age groups
© Copyright 2001 - 2004 Swim Ontario
Seeding BoardTimed Finals
2nd Last
Last Heat
8 6 5 4 3 27 1LANE
Fastest2nd 3rd4th 5th6th8th 7th
9th12th 11th10th
• Assume we have 12 Entries• 1st heat is the slowest• Last heat is the fastest• Known as HORIZONTALLY SEEDED
© Copyright 2001 - 2004 Swim Ontario
8 6 5 4 3 27 1LANE
Seeding BoardPreliminaries
Last Heat Fastest
2nd
3rd
4th
5th
6th
7th
8th
9th12th
11th
10th
24th
23rd
22nd
21st
20th
19th
18th
17th
16th
15th
14th
13th
• Assume we have 24+ Entries• Fastest 3 heats are always VERTICAL SEEDED• Sometimes known as CIRCLE SEEDING• All remaining heats are seeded as for Timed Finals
2nd Last
3rd Last
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
15 minutes.
Role of Clerk of Course Location Responsibilities Scratches Relays Meet Routine
Marshal Role Routine
Seeding
Questions before we begin?
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
1. The Clerk of Course has the authority/responsibility to:
a. Assign swimmers to lane positions;b. Check swimmers for correct positions in lanes if pre-seeded;c. Inform swimmers of their heat and lane;d. Supervise and control swimmers on the working deck;e. Report undisciplined acts to the referee;f. Disqualify swimmers for undisciplined acts;g. Call officials to attention for the start;h. Advise the Referee when swimmers are assembled;i. Check swimmers into the marshalling area;j. Control swimmers from check-in until turned over to the
Referee;
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
1. The Clerk of Course has the authority/responsibility to (continuedcontinued):
k. Ensure the return of a swimmer who leaves the marshalling area;l. Scratch swimmers who fail to Marshal when called, if instructed by the
referee;m. Appoint assistants;n. Combine heats (when so instructed by the Referee);o. Move swimmers from one heat to another in pre-seeded meets without
consultation;p. When there are Consolation (B) Finals, turn the swimmers over to the
Referee only when both Finalists (A Final) and Consolation Finalists (B Final) are on hand;
q. Reseed, when moving a Consolation Finalist up to Finals, when deemed appropriate;
r. Receive the official relay team form from team officials;s. Inform the Referee of the number of heats and swimmers in each heat;t. Inform the Referee of any SWAD athlete who may need extra time for
the start.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire2. In meets other than National Championships and National Team Selection Trials, the
following rules apply unless otherwise specified in the meet rules: (CSW 3.7)
a. A "late scratch" from Preliminary Heats warrants disqualification;b. A scratch may be made without penalty at any time from
Preliminary heats;c. Scratches from Finals resulting from Preliminary Heats may be
made without penalty if reported to the Clerk of Course within 30 minutes of the end of the Preliminary session;
d. Scratches from Finals resulting from Preliminary Heats without reporting to the Clerk of Course shall be barred from all remaining events, including relays, for the day;
e. Scratches from Time Finals may be made without penalty if made within the time limit set by the Meet Manager.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
3. What is the deadline for finalizing Official Relay Team forms/cards?
a. two events prior to the relay events;b. fifteen minutes ahead of the estimated
starting time of the relay event;c. at the time of "checking in" with the Clerk
of Course.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
4. Once a Relay team has "checked in" with the Clerk of Course:
a. last minute changes may be made until the race is started;
b. last minute changes may be made if reported to the Head Lane Timer;
c. changes may be made until the Referee blows his first whistle;
d. no changes may be made.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
5. When a club has more than one relay team advance through a Preliminary heat into a Final (A) Consolation (B) Final:
a. swimmers may NOT be interchanged from one team to another;
b. swimmers may be replaced ONLY by others who did not participate in the same event in the Preliminaries;
c. swimmers may be replaced by other eligible swimmers, provided they were not the cause of a Relay team disqualification in the same event in the Preliminaries.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
6. In Time Finals and Preliminary heats, swimmers without entry times shall:
a. not be allowed to swim;b. be ranked by draw and seeded last;c. be randomly seeded in with the other
swimmers;d. be seeded last in alphabetical order of last
name.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
7. In a pre-seeded meet in which only two swimmers remain in a heat after scratches, the Clerk of Course shall:
a. do nothing except inform the Referee;b. reseed the entire event;c. reseed the affected heat.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
8. In AGE GROUP relay events, the number of swimmers from lower age groups that may be members of the team is:
a. none;b. one;c. two;d. three;
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
9. Swimmers with no Club affiliation are said to be "UNATTACHED"; they are:
a. permitted to swim with the club of their choice in Relay events;
b. not permitted to participate in relay events;c. permitted to form a relay team composed
of Unattached swimmers ONLY.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
10. If swimmers deck-enter an event, their time cards should be marked:
a. unattached;b. exhibition;c. de - qualified;d. disqualified.
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E. F......
a. seed 5 swimmers in a heat, in a 6 lane pool;
6 5 4 3 2 1LANE
AB CD E
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
b. seed 18 swimmers in Time Finals, in a 6 lane pool;
6 5 4 3 2 1LANE
F AB CD E
GH IJ KL
MN OP QR
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
c. seed 15 swimmers in Preliminary heats, in a 6 lane pool
6 5 4 3 2 1LANE
F
A
B
C
D
E
G
H
I
J
K
L
M
N
O
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
d. seed 24 swimmers in Preliminary heats, in a 6 lane pool;
ST U
6 5 4 3 2 1LANE
F
A
B
C
D
E
G
H
I
J
K
L
M
N
O
P
Q
R
V WX
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
e. seed 10 swimmers in Time Finals, in a 8 lane pool;
8 6 5 4 3 27 1LANE
F AB CD E G
HI J
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
11. Assume that swimmers are ranked, by time, as A. B. C. D. E......
f. seed 10 swimmers in Preliminary heats, in a 8 lane pool.
8 6 5 4 3 27 1LANE
F
A
B
C
D
EG
H
I
J
© Copyright 2001 - 2004 Swim Ontario
Clerk of Course - Questionnaire
12. The minimum number of swimmers that should be assigned to swim in a heat in a six lane pool is:
a. two;b. three;c. no minimum limit;d. four.
© Copyright 2001 - 2004 Swim Ontario
Thank you.
Approved by Ontario Swimming Officials’ Association Board