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👋👋 Hello, CopyCon19Laura Parker, UX Writer

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UX writing and copywriting

• Similar, but a different purpose — Copywriting is writing to sell— UX writing is writing to inform

• UX writing helps people interact with a product or service— UX copy includes buttons and menu labels, error messages, security notes, terms and conditions, instructions.

• UX writers are also similar to content designers and technical writers — We’re all working to solve the same problem…

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Problem: how do you make software human and relatable?

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https://www.nngroup.com/articles/ui-copy/

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Keep a beginner’s mindDon’t assume the user knows anything

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What’s a beginner’s mind? • We create new things all the time

— But we forget what it's like to be a new user.

• A new user might be anxious about using your product— Give them everything they need and nothing more.

• We know too much (curse of knowledge)—the more you know, the further you are from the beginner’s perspective.

• Users have existing expectations and behaviours— Don’t assume users will find your product intuitive if they do the same thing differently on other apps/websites.

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A note about user anxiety

• User anxiety is when you don’t understand how to use something

• Writers can help users feel less anxious by — being obvious (keep a beginner’s mind)— using plain language — avoiding jargon (but if it’s useful, leave it in)— writing consistently (do we say ‘click’ or ‘tap’)

Monzo spending alert

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It helps to know how we read

• Our cognitive load (mental effort) increases 11% for every 100 words

• We prefer high frequency words over low frequency words (use forums to discover audience vocabulary)

• Your eyes miss 30% of text on a page

• We guess what words mean by the shape of them, it’s called a saccade rhythm (use words readers can skip using their natural saccade rhythm)

• Most people can recognise 15,000 words — Jakob Nielsen, How Do Users Read

— Sarah Richards, Content Design

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Our eyes don’t see every letter in a word or every word in a sentence. Our eyes skip along the text in small jumps called saccades.

After each saccade, our brain takes a snapshot and arranges the letters into words. Those pauses are called fixations.

— Jost Hochuli, Detail in Typography

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Empathy v humourWriting with flavour

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— Slack — Trello — MailChimp

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Accessibility: writing with empathy

• Average UK reading age is 9 years

• Roughly 11.9 million people are living with a disability (1 in 5 people or 20%)

• Poor internet connection

• Busy people

• Physical injuries

“Getting to the point quickly has less to do with intelligence and more to do with time and respect.”

— Sarah Richards, Content Design

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Not all disability is visible

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github.com/UKHomeOffice/posters

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microsoft.com/en-us/accessibility

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http://actiondeafness.org.uk/product/deaf-awareness-posters/

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Brands play it safe with their humour, and not safe enough with their empathy. If your writing is genuinely funny, go for

it.

But do it with all users in mind.

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Balancing empathy and humour • Have a moment with the reader

— Use empathy to find when a user is having a moment, and be a part of it.

• Keep a beginner’s mind— Skip the what and go directly to the why. Focus on why your product is useful.

• Use simple, everyday language— It helps everyone, especially those with a visual impairment, dyslexia or anxiety.

• People don’t find the same things funny— Humour is risky.

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— Andrew Schmidt, Slack

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Clients do this

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Working with designersYour most important working relationship

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Because…

• You share the same problems— “I need answers to this, this and this before I can start.”

• You ask (roughly) the same questions— “Who am I writing/designing for? What’s the purpose? Brand guidelines?”

• And, you make things together

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Most designers have never worked with a writer. It’s down to us to get the ball rolling.

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How to work with designers

• Give them your copy in advance— Don’t leave it till the last minute to send your copy. Think about the design deadline too.

• Send copy in a text file, Pages, or anything else but MS Word— Ever watched a designer try to open a Word doc? Most designers don’t use MS Word.

• Ask for feedback— Hoo boy, time to let go of the ego. Feedback can only improve your work.

• Celebrate their moments of copy greatness— A designer wrote some of my favourite copy, don’t be jealous.

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Solving “the design or copy first” riddle 🤔🤔

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Design or copy first? • Lead with copy first but don’t get ahead of yourself

— It frees up creativity for you and the designer. It gives writers freedom to write without thinking of space and set the context for design.

• Work in sprints— Agree on sprint stages to avoid disruptive changes in the final draft.

• Sometimes, I’m wrong — Why shouldn’t a writer come up with a great visual idea, or a designer think of a brilliant headline? It’s okay to be wrong.

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Done is better than perfect

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Problem: how do you make software human and relatable?

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Answer: write honestly using simple language

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• Keep a beginner’s mind— What’s obvious to you won’t be the same for your audience.— Make your audience feel less anxious by using high frequency words.

• Be empathetic and cautious with humour— People with autism might not understand metaphors or idioms.— Don’t risk simplicity for the sake of a joke.

• Work better with designers— It’s not them and us, we’re in it together.— work in short stints and communicate.

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UX copy tips • Use specific verbs

— ‘Connect’ or ‘save’ are more meaningful than ‘set up’ or ‘manage’.

• Avoid showing all details up front— Too much information can quickly overwhelm users, reveal detail as needed.

• Use ‘today,’ ‘yesterday’ or ‘tomorrow’ instead of a date— People don’t use the date when they refer to the day before the present day.

• Avoid long blocks of text— Look at your work on a mobile to check spacing.

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People to followAndrew Schmidt (senior product writer at Slack): https://www.andrewschmidt.netJared Spool (UX genius): https://www.uie.com @jmspoolCraig Wright (tech writer): https://straygoat.co.ukErika Hall (designer): https://muledesign.com @mulegirlCaio Braga ([product designer) https://caioab.com @caioabPaul Boag (UX expert): https://boagworld.com @boagworld

Links to clickReadability Guidelines: https://readabilityguidelines.myxwiki.orgWeb Content Accessibility Guidelines: https://www.w3.orgRules of Effective UX Writing: https://uxplanet.org/16-rules-of-effective-ux-writing-2a20cf85fdbfThe Unusable podcast: https://podcast.theunusable.comContent Design London: http://contentdesign.londonMicrosoft accessibility kit: https://docs.microsoft.com/en-gb/style-guide/welcome/UK Home Office accessibility posters: https://github.com/UKHomeOffice/posters/blob/master/accessibility/UX Collective: https://uxdesign.ccUK disability facts and figures: http://www.craigabbott.co.uk/accessibility-is-not-an-edge-case

Cartoons by webcomicname.com

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🙏🙏 Thanks!

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Emaillaura@lauramarieparker.com

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