WKCE TEST ADMINISTRATION

TRAINING

AGENDA Important Dates WKCE Timing WKCE Resources

Practice/Sample Items Proctor - Basic Requirement DAC, SAC, & Proctor Responsibilities

Prior to Administration Organizing Your Classroom Accommodations Materials

During Administration Proctor Role during administration Make-ups

After Administration Test Security Questions

2014-15 WKCE IMPORTANT DATES

2014 Date Activity

2014

Oct. 6 Test materials received by DACs

Oct. 17 First shipment of labels

Oct. 27 - Nov. 7 WKCE & WAA-SwD Testing window

SCHEDULE/TIMING OF THE WKCE The testing window is two weeks. It is OSAs recommendation that schools

complete testing in the first week and do make-ups in the 2nd.

Content Area

Time

Grade 4 Grade 8 Grade 10

Science 40 40 50

Social Studies

40 40 50

WKCE RESOURCES WKCE Frequently Asked Questions:

http://oea.dpi.wi.gov/assessment/WKCE/FAQ

WKCE web page: http://oea.dpi.wi.gov/assessment/WKCE

WKCE Assessment Accommodations web page : http://oea.dpi.wi.gov/assessment/WKCE/accommodations

WKCE Publications (DAC Guide/Policy Manual, Test Administration Manual (TAM), Student/Parent Pre-Test Information Brochure, etc.): http://oea.dpi.wi.gov/assessment/WKCE/resources

PRACTICE/SAMPLE ITEMS Sample items for Science and Social Studies provide

educators, students, and the public examples of how students are assessed on the WKCE Note: these items will not be used on future

operational forms

Sample items are available at http://oea.dpi.wi.gov/assessment/WKCE/sampleitems

WHO CAN PROCTOR THE WKCE? A qualified proctor for the WKCE is an

employed district staff member (including administrators, teachers, and paraprofessionals, etc.) who has been trained in test administration, test security, and appropriate use of test accommodations.

CONFIDENTIALITY AGREEMENT FORMS

All staff involved in any aspect of testing must sign the WKCE/WAA-SwD Confidentiality Agreement form available at http://oea.dpi.wi.gov/assessment/WKCE/confagreeforms

•SAC Confidentiality Agreement form:• All SACs sign this form and send to DACs• These forms will be saved at the district office

•Proctor Confidentiality Agreement form: • All proctors sign this form and send to the SAC• The signed forms will be saved at the school buildings

•School/District Staff Confidentiality Agreement form:• School/District staff handling the test materials sign this form

send to SACs/DAC• The signed forms will be retained in the schools or districts as

appropriate

PRIOR TO ADMINISTRATION Read and become familiar with all WKCE

test administration manuals and procedures

Read and become familiar with appropriate testing accommodations

Review the Proctor Guidelines and/or training

ORGANIZE YOUR CLASSROOM Plan seating arrangements to allow for

enough space between students to prevent sharing answers.

Eliminate distractions and post “Do not Disturb” Sign on Door.

Information displayed on walls, bulletin boards, chalkboards, or charts (e.g. wall charts that contain literary devices, maps etc.) and that might be used by students to help answer questions must be removed or covered.

PREPARE YOUR STUDENTS Inform students electronic devices will

not be allowed in the testing environment (this includes: cell phones, cameras, laptops, wireless communication devices, etc.)

STUDENT INFORMATION PAGE(INSIDE FRONT COVER OF TEST BOOK)

Only used if there is no label for a student

Directions for completion are in the Test Administration Manual

TESTING ACCOMMODATIONS All assessment accommodations for

students with disabilities with IEPs or 504 plans and English language learners (ELLs) should be documented and consistent with day-to-day instruction.

When accommodations are used, mark on the back cover of the WKCE test book for each content area tested.

TESTING ACCOMMODATIONS A list of allowable testing

accommodations is available at http://oea.dpi.wi.gov/assessment/WKCE/accommodations

DPI approval is required for accommodations not listed on the matrix. The request form is available at: http://oea.dpi.wi.gov/assessment/forms

CHECK YOUR TEST MATERIALS Teacher

Test Administration ManualTest Book“Do Not Disturb Sign”

StudentTest Book#2 PencilEraserScratch Paper

MISSING/SHORT TEST MATERIALS

Short on WKCE test books or have a newly-opened

school?

Contact your District Assessment Coordinator

(DAC)

DAC will call CTB’s Wisconsin Help Desk

(800-282-2203) to order additional test

materials

CREATE A POSITIVE ATMOSPHERE Help students approach testing in a

relaxed, positive way Reassure students they will have ample

time to do their best. Emphasize that scores will not affect

their grades, it is only to find out which skills they have mastered and which need further development.

Encourage students to attempt all items.

TEST ADMINISTRATION Follow instructions exactly Test directions must be read as written. Test sessions must be administered

within the allotted time. Provide clear directions to students

about staying in the session of the test being administered

Provide a couple of time reminders (eg. Halfway, 5 minutes to the end of the test)

ROLE OF THE PROCTOR DURING TESTING Remain in the room throughout the entire test

administration and periodically walk around the room to: Ensure that students are not using any prohibited

electronic devices Monitor student progress (i.e. check if the students are

in the correct content area and session) Ensure that students are filling in the bubbles correctly

using a # 2 pencil Make sure that the students are on task Remind students to check their test session for any

missed items or pages prior to completing/turning book in. (Proctors should not page through any student’s book to check for completeness of answers, missed items or pages. To do so would be considered a security violation.)

MAKE-UPS Keep track of students tested and give

make-up sessions to any student who missed one or more sessions of the WKCE. (A single missed session will affect a student’s score greatly.)

All testing must be completed by the close of the testing window.

IMPORTANT REMINDER

Ensure each student is working in their own WKCE test book

Proctors should be diligently checking test book labelsAsk students to be sure they have the correct book in front of them by checking the label on the front before they begin testing.

UNHELPFUL TEST-TAKING STRATEGIES

Test-taking strategies that hinder not helpThe Cross-off MethodUse of Post-it Notes

WHO IS RESPONSIBLE FOR TEST SECURITY?Everyone who works with the assessments,

communicates test results, and/or receives testing information. This includes:

DPI staff District Administrators DACs SACs Students, parents, and the community Certified and non-certified public school

staff CESA staff

TEST SECURITY

Security must be maintained throughout the testing process. This means before, during, and after testing Ensuring appropriate administration of the

test monitoring students during testing, using accommodations appropriately, inventory of test books at all times, securing test in a locked room when not in use, etc.

All test books must be returned to the testing vendor after testing, Test books must not be retained in schools/ districts

TEST SECURITYSTATE LAW – TEST ACCESS RULES

Wis. Stat. 118.30 (3)(a) allows a person to view the WKCE or WAA-SwD if they submit a request within the 90 days after the administration of the exams Procedure for requesting a copy of the test

Individuals viewing the exams will be required to sign a confidentiality agreement form

A copy of the test book at each grade level will be kept at each CESA to meet the Public Access statutory requirement only

TEST SECURITY MANUAL

Test Security Manual is available on the test security webpage http://oea.dpi.wi.gov/assessment/WKCE/security

General principles and operational standards for administration of assessments

Pre and post-test activities and procedures to follow during testing

TEST SECURITY TRAINING The Office of Student Assessment (OSA) has

developed a proctor test security training which is available at http://oea.dpi.wi.gov/assessment/WKCE/trainings

CONSEQUENCES OF TEST SECURITY VIOLATIONS Invalidation of test results for individual

students or groups of students This invalidation will result in:

Parents receiving no scores on their child’s report

Public reporting will reflect all invalidated tests as “not tested.” This may reduce the percentage of students meeting proficiency

REPORT SECURITY CONCERNS!

Report concerns regarding test security or test administration to the Office of Student Assessment (OSA) at (608) 267-1072.

OSA will investigate and follow up on all reported incidents.

Ensuring adequate test security training will reduce the number of inadvertent errors which occur.

ACCOUNTING FOR ALL STUDENTS All students enrolled in grades 4, 8 and 10 in

Wisconsin public schools must be accounted for.

If a student who was expected to take the WKCE does not take the WKCE, a blank test book—with either the student pre-ID label or the Student Information Page completed—must be returned for that student.

The WKCE is for students whose instruction is based on the Wisconsin Model Academic Standards in Science and Social Studies.

AFTER ADMINISTRATION

Ensure all tests are collected from students

Return test materials to the centralized secure location

QUESTIONS

Contact osamail@dpi.wi.gov