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22
At the recent ISGs we sought feedback on the proposed model
Business needs (defined in strategies)
What systems do we have v need to enhance v need to develop/buy to support these needs?
What needs do we address now v later
The ISG is the where IT and its customers interface. It has a strategic and an operational role
Review proposals and PIDS(Is it fit for purpose?)
Discussions(Proving input to help colleagues shape up ideas)
Review our current portfolio of live projects(Are there any in trouble that need our help)
For those project we want to do now
Some builds:
September is not a good time to review the landscape:
•Jan/Feb a better time and would link with financial planning
•Start of academic year might not be best time for college facing systems.
Prioritisation of projects needs to be fluid
Need to include ongoing developments of major systems
Business needs should be both operational and strategic – information being both bottom up and top down
Part of the systems landscape is a review of the previous year ie lessons learnt, user groups etc
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Checklist criteria Proposal PID/DID
Is the business need for this clear?
Is the scope clear?
Are there defined deliverables?
Does the budget look sensible and complete (ie whole life cost)?
Are there resources nominated and do they look appropriate (right people/right quantity)?
Is the timetable for delivering the work realistic? Will it deliver in time to be useful?
Have the potential overlaps/connections with other activities within the University been articulated.
Everyone agreed in principle to the idea of a checklist to review PIDs, DIDs and proposals
There was a comment that we need separate checklists. To keep things simple, we could have a common checklist but use it with different emphasis
NB if a project goes straight to PID stage then give a close review across all criteria
JISC bids would go through this process
Close review
Check is covered at a high level and looks reasonable
Key
You review a proposal to see if it is a good idea
You review a PID/DID to check that it has been set up appropriately for
delivery
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Looking forward, our September ISGs should be establishing what our portfolio of projects for the coming year should look like
No matter how you do this, by the end of the meeting we need to be able to look in detail at the next year and out 2-3 years (if we have the information) to answer the following questions:What are the key business issues in our respective areas?What systems do we have v need to enhance v need to develop/buy to support these needs?What live projects do we currently have that may address those needs?What enhancements /developments /purchases do we need to make and what is their priority?Who can take these proposed projects forward next year?
At the PCG we can then pull together our initiatives to build the overall system landscape
2011 2012 2013
TIG
RSG
LTG CSG
Live project
Project to be launched
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For the rest of the year we manage our portfolio of projects from proposal into live
We will need to develop some tools to support our portfolio management. Some suggestions are:
Portfolio issue Tool to support decision making Status
If we have resource constraints, which project should be initiated first?
Portfolio Prioritisation matrix In progress
Where on the development path are our projects
A projects/proposals in flight report To be created
What other similar/dependent projects are currently going on in our landscape?
High level portfolio plan To be created
The Projects Team will take a lead in improving the quality of Proposals/PIDs/DIDs: Redesigning the templates to make them more user friendly Offering a coaching service for those who are not familiar with the templates