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CITY OF SPARKS CIAC STUDY SESSION Tuesday, July 16, 2019 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 TRANSCRIPT MINUTES STUDY SESSION CITY OF SPARKS CAPITAL IMPROVEMENTS ADVISORY COMMITTEE Tuesday, July 16, 2019 12:00 p.m. to 1:00 p.m. Sparks City Hall Downstairs Training Room 431 Prater Way Sparks, Nevada

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Page 1: 1 2 7 8 9 CITY OF SPARKS CAPITAL IMPROVEMENTS ADVISORY ... · city of sparks ciac study session tuesday, july 16, 2019 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

CITY OF SPARKS CIAC STUDY SESSION

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TRANSCRIPT MINUTES

STUDY SESSION

CITY OF SPARKS CAPITAL IMPROVEMENTS ADVISORY COMMITTEE

Tuesday, July 16, 2019

12:00 p.m. to 1:00 p.m.

Sparks City Hall Downstairs Training Room

431 Prater Way

Sparks, Nevada

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A P P E A R A N C E S

Commission Members Present:

Scott Carey, Chair

Shelley Read, Vice Chair

David Blaco

Mary Brock

James Fewins

Frank Petersen

Dian VanderWell (absent)

Staff Present:

Alyson McCormick

Assistant City Attorney

Armando Ornelas

Assistant Community Services Director

Jim Rundle

Planning Manager

Jon Ericson

Transportation Manager

Marilie Smith

Administrative Secretary

Community Services Department

Other Participants:

Julie Masterpool, RTC

Brian Stewart, RTC

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I N D E X

ITEM PAGE

1. CALL TO ORDER 4

2. ROLL CALL 4

3. REVIEW OF THE JULY 18, 2019 CAPITAL

IMPROVEMENTS ADVISORY COMMITTEE AGENDA 5

4. INFORMATIONAL ITEMS 23

6. PUBLIC COMMENT 24

7. SYNOPSIS OF CITY COUNCIL MEETING 24

8. COMMENTS FROM THE COMMISSIONERS -

9. ADJOURNMENT -

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SPARKS, NEVADA, TUESDAY, JULY 16, 2019, 12:00 P.M.

-oOo-

CHAIRMAN CAREY: Well, I've got noon on my

clock here. I'll go ahead and call this meeting to

order.

This is the Capital Improvement Advisory

Committee meeting of July 16, 2019. Thank you all for

being here. We have a technical agenda and a review

today. So I appreciate everyone being here.

And next on the agenda is roll call.

MS. SMITH: Commissioner Carey?

CHAIRMAN CAREY: Present.

MS. SMITH: Commissioner Read?

COMMISSIONER READ: Here.

MS. SMITH: Commissioner Blaco?

COMMISSIONER BLACO: Here.

MS. SMITH: Commissioner Brock?

COMMISSIONER BROCK: Here.

MS. SMITH: Commissioner Fewins?

COMMISSIONER FEWINS: Here.

MS. SMITH: Commissioner Petersen?

COMMISSIONER PETERSEN: Here.

MS. SMITH: Commissioner VanderWell is absent.

Assistant City Attorney Alyson McCormick?

MS. MCCORMICK: Here.

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MS. SMITH: Assistant Community Services

Director Armando Ornelas?

MR. ORNELAS: Here.

CHAIRMAN CAREY: Great. Thank you very much

for that. Are we expecting Committee Member VanderWell

today, or is she --

MS. SMITH: As far as I know.

CHAIRMAN CAREY: Okay. Cool. Make reference

in she comes in, comes in late.

Next on the agenda is review of the Committee's

July 18th agenda. There is just two items on the

agenda. One is a report on the 5th edition RRIF

Program. The recommendation is to file a report to the

City Council on that program.

The other one is a 6th, is a review of the

proposed 6th edition RRIF, RRIF fees.

And I wanted to take an opportunity, and I

appreciate the staff being here and the Committee being

here, to kind of provide a good overview of the RRIF

Program. This is a program that's been in place since

1996. It's helped fund a lot of regional road

infrastructure in the city and throughout, throughout

the region. I think, the last update was like 2015. So

a couple Committee members were around at that time. I

wasn't. So I wanted to kind of dive in to the program

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and give the Committee a good review going into our

meeting on Thursday.

So with that, I'll turn it over to Jon, Jim and

Julie.

And it thanks, Brian, for being here as well,

too.

MR. STEWART: Thank you for asking me.

MR. ERICKSEN: Yeah, I -- before we get

started, Jon Erickson, the City Engineer.

I'd like to introduce Brian Stewart. Brian is

the Engineering --

MR. BRIAN STEWART: Director of Engineering.

MR. ERICKSEN: Director of Engineering over at

the RTC. He's the RRIF administrator, or the Regional

Road Impact Fee administrator for the program.

Julie Masterpool is with the RTC. I refer to

Julie as the gatekeeper of the Regional Road Impact Fee

Program.

And then Jim is our Planning Manager.

And then Commissioner Carey is also on the

RRIFTAC, or the Regional Road Impact Fee Technical

Advisory Committee.

So that makes up the three members from the

City of Sparks.

Before we get started, I'd like to go through a

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couple acronyms that are kind of littered throughout the

items, or the two agenda items. And the first being

RRIF. And as I indicated earlier, it's the Regional

Road Impact Fee Program.

And so we talk a lot about CIP, and that's the

Capital Improvement Plan.

And one that you're probably not too familiar

with is GAM. And that's the General Administration

Manual for the Regional Road Impact Fee Program. It

basically outlines what the program does. It keeps it

consistent throughout the Truckee Meadows.

And then you'll also see CIAC, which is the

Capital Improvement Advisory Committee.

With that being said, I'll just briefly go

through the agenda items, as Commissioner Carey

indicated.

There's going to be a report to the Council on

the status of the current program. And what we will be

doing on Thursday is a short presentation that Julie

will be conducting on how much money has been invested

by the developers for the RRIF CIP since the inception

of the program, as well as an update on the 5th edition

projects.

And in the presentation, we're just going to be

discussion the projects in the City of Sparks. But in

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your agenda packet there is one for the entire program

throughout the Truckee Meadows. So if you're interested

this things that are happening in Reno or in Washoe

County, that information is attached to your agenda

packet.

There are two alternatives that we've provided.

And the first would be approve the filing with the City

on the report of the progress of the CIP. And the

second would be, is if there are any questions or

concerns with the report, that you would provide

information to staff, and then we would have to come

back with our recommended answers to the questions that

are raised on Thursday night.

And then the second item, as Commissioner Carey

indicated, it's on the update to the 6th edition. And

there's four primary items that we'll be providing

information on. It's the land use assumptions, the

Capital Improvement Plan, the recommendation on fees,

and then an update to the GAM. And, again, that's the

General Administrative Manual.

The alternatives that we provided you are to

recommend to City Council approval of those four items,

or to provide comments to staff and then we would need

to come back and update you on the answers that we've

come up with.

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With that being said, that's what's going to be

occurring on Thursday night. And so I would like to

hand it off to Jim to kind of go over the history of the

road program, 'cause there's, there was a NS --

MR. RUNDLE: -- SO --

MR. ERICKSEN: -- OI.

MR. RUNDLE: Yeah.

MR. ERICKSEN: -- prior to the RRIF program

that we are currently using. So I'll hand that off to

Jim to kind of give you a history lesson on the road

program.

MR. RUNDLE: Thanks, Jon, Mr. Chair, to the

Chair.

What I'm going to talk about today is hopefully

not redundant to what is going to be talked about on

Thursday, kind of give a background or a foundation of

what the RRIF is. Jon outlined what we'll be talking

about on Thursday. So I don't want to be, again, again,

I don't want to be redundant to that.

This Planning Commission often hears -- Ian has

come in front of you with the Impact Fee Service Area 1.

That to an extent is also known as, to some of the more

veteran folks at the City, as the NSSOI plan, and that

was initials for the Northern Sparks Sphere of

Influence. And it was primarily what the City adopted

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in 1991 to where the City wanted to grow, which is what

the Planning Commissioners and citizens have seen in

Wingfield Springs, Stonebrook, Kiley Ranch. What else?

Cimarron, North Kiley, all of those. All of those

planned developments that you've seen amendments to came

through the original land use designation or master plan

designations of the NSSOI.

In that NSSOI plan, which used to be a

component of the master plan, some of you who adopted

the new Comprehensive Plan for Sparks will have

remembered that the NSSOI was taken out as an area plan

because, essentially, it was incorporated into the new

Comprehensive Plan. That, that original NSSOI plan came

up with the impact fee that you review, and stormwater,

sewer, parks, fire. And at one point, there was a

component for roads, or an impact fee system.

I believe, in 1996 -- Julie?

MS. MASTERPOOL: M-hm (affirmative).

MR. RUNDLE: -- the RTC came up with an impact

fee system for regional roads throughout the entire

Truckee Meadows. So when that occurred, Sparks no

longer needed an impact fee for the NSSOI because it

would have been redundant.

But those regional road impact fees are

assessed and collected when somebody comes in for a

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building permit. Jon talked about that, how the

developers pay those fees. And by the developers, I

want to identify that it's not just the Toll Brothers or

Reynen & Bardis in the past. It's any of you that have

constructed a single-family residence in Washoe County,

in Sparks or Reno. You pay an impact fee, a regional

road impact fee. It's collected at the time of the

building permit.

If somebody comes in, and they take a use, a

building that has an office space, and they change that

office space, they come through the Planning Commission,

get a conditional use permit to do a drive-through

restaurant, and they intensify that use at that site,

they will pay additional impact fees from what was

originally paid because it's an intensification of the

number of trips.

And that's all analyzed through this program

that you're reviewing in that edition 6th that you're

reviewing are these fees that are appropriate to

ultimately put into RTC's CIP so they can identify when

do these improvements need to be made, and where do they

need to be made.

Currently, there are two benefit districts in

the Regional Road Impact Fee Program. There's a north

benefit district and a south benefit district. And

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those are separated by Interstate 80. No jurisdiction

can be fully within one benefit district. So if it was

the Truckee River, for example, outside of TMWRF, that

would mean the City of Sparks was entirely within one

benefit district.

Which is a state law, right, Julie?

MS. MASTERPOOL: Correct.

MR. RUNDLE: And that state statute does not

allow, provide for that. So Sparks's industrial area,

if you will, is in the south benefit district, and

everything to the north of I-80 is in the north benefit

district.

So if you come in, and let's say there's a new

building that's constructed, well, all the new

construction in Victorian Square on the north side,

those would pay, those would pay RRIF, RRIF fees when

they -- at the time of the building permit.

Now, those RRIF fees are collected by the City

but ultimately sent over to RTC. And those could be,

those are identified through the RTP, the Regional

Transportation Program, when those improvements need to

be made. Now, that money could very well be spent in

the City of Reno. Maybe at the Virginia Street and

McCarran could have improvements done. Now, you're also

talking with NDOT there as well. But they could be

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spent there.

MS. MASTERPOOL: M-hm (affirmative).

MR. RUNDLE: They could be spent there even

though it was collected in the Sparks benefit district.

If the unincorporated county has a development

that occurs in northwest of Eagle Canyon, those fees

could be collected and used to upgrade Sparks Boulevard.

But, now, the regional road, regional roads

have to be identified as a regional road. And those are

done -- they have to be 14,000 trips or more.

Is that what it is, Julie?

MS. MASTERPOOL: Correct.

MR. RUNDLE: So not every road in the City of

Sparks or City of Reno or unincorporated county is

considered a regional road. They have to have a certain

number of -- the Planning Commissioners hear the traffic

engineers talk about ADTs sometimes, average daily

trips. Those trips have to exceed 14,000 before they

can be considered a regional road. So Sparks Boulevard,

Vista Boulevard.

Is La Posada a regional road?

MS. MASTERPOOL: Yes.

MR. RUNDLE: La Posada. You get the idea that

it has to have a certain number of trips before it could

be considered regional and, therefore, be considered in

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that, in the Regional Transportation Plan, the RTP, to

utilize RRIF money to do improvements on those roads.

And so what we'll talk about on Thursday is how

we come up with what types of trips will occur on those

roads and how we allocate trips and assign trips and

where we see development going and those kinds of

things. And we'll get into those processes more on

Thursday.

But that concludes what I have to say

without -- if there's any questions. And Julie may have

more to add as well, Commissioner Carey.

CHAIRMAN CAREY: Thanks, Jim. That's good

information to have on the history of the RRIF Program.

Is there any questions from the Committee on

anything here?

Commissioner Fewins.

COMMISSIONER FEWINS: Yeah. So just to get it

through my head, the City of Sparks collects it, sends

it over to RTC. But it has to be a RRIF road for the

upgrade, which is over 14,000 trips. So in the county,

it's not going to be Erin Drive, for example, that's

maybe 3,000 trips a day, that they cannot take that

money to improve their road?

MR. RUNDLE: Right.

MS. MASTERPOOL: M-hm (affirmative).

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MR. RUNDLE: But if they were constructing on

Erin, you'd still collect impact fee. You just wouldn't

be able to put that money back to upgrade Erin Drive

like you said.

COMMISSIONER FEWINS: Gotcha.

CHAIRMAN CAREY: Thank you. Any other

questions?

Okay. Julie.

MS. MASTERPOOL: Well, one thing I did want to

add into what Jim and Jon presented was that, you know,

the basis for impact fees is for a development; whenever

you're building something new, and you're adding traffic

to the regional road network, it's to accommodate that,

the extra capacity that's needed caused by that new

development.

So if you have, you know, 50 new homes that

you're building, and that adds a lot of traffic onto the

regional road network, we need to accommodate how the

capacity of that road is, the roads on the regional

network are increased. And this is a way to fund that.

One of the things that I wanted to emphasize is

that not all of the capacity improvements that are

needed throughout Washoe County are paid with just the

RRIF funds. Because we do have other funding sources

that we get. We have federal money, state money, some

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local fuel tax money that we can also put into capacity

improvements on the regional road network.

So that funding source is taken into account

when we determine what new developments' fair share of

their input out the capacity improvements of the

regional road network.

The other thing is that, as we alluded to, that

the RRIF funds cannot be used, they can't be used for

maintenance, they can't be used for administrative

costs. So it's just used for those capacity

improvements that we've identified on the Capital

Improvement Plan.

So with that, I don't know if there is anything

else that I need to, at this time.

MR. ERICKSEN: I did want to just add one

thing, is that a good example of a road that is

RRIF-waiverable is Wingfield Hills Road that's currently

under construction. A portion of that road will be

creditable, or waiverable, I should say. And so that's

where, you know, that segment of roadway is being

constructed by the developer. They will come in once

they're completed with the construction and bring in all

their --

MS. MASTERPOOL: Invoices.

MR. ERICKSEN: Yeah, all their invoices. And

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then the RTC goes through them and verifies the cost to

make sure that everything is on the up-and-up. And then

they provide them with waivers. Those waivers can be

utilized. When they come in to pull a permit, they can

use the waiver to pay for their fees.

MR. RUNDLE: Yeah.

MS. MASTERPOOL: Impact fees.

MR. ERICKSEN: Their impact fees.

MR. RUNDLE: Yeah, I'll maybe give some

clarification on that. So they come in and they do that

with Wingfield Hills Road. Is that the one you did?

MS. MASTERPOOL: M-hm (affirmative).

MR. RUNDLE: Wingfield Hills Road. And then

they have 10 units, 10 single-family residences over in

Reno, in the north benefit district. They could use

those waivers to -- and that's on the same benefit

district.

MS. MASTERPOOL: No. For waivers, for the new

program, you can only use those waivers that are earned

within the defined development of record that's

identified.

MR. RUNDLE: Okay. I'm sorry. That's what was

changed in the --

MS. MASTERPOOL: That's what, between 5th and

the report.

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MR. RUNDLE: In the 5th and 6th, which is what

you guys are looking at. In the staff report, they have

both the 5th and 6th with what we did.

MS. MASTERPOOL: We have references to the --

MR. RUNDLE: Yeah.

MS. MASTERPOOL: -- previous version.

MR. RUNDLE: So you would be able to use those

to not have to pay the impact fee on units within that

area, instead of having to pay it twice, because you'd

already done improvements in that area.

MS. MASTERPOOL: And one of the reasons we have

this waiver program is, in NRS, the state statute that

gives the permission to have an impact fee program, it's

based on a list of specific projects that the whole

impact fees are calculated on.

If a developer chooses to build that

improvement that's on the Capital Improvement Plan that

the fees are based on, NRS requires that we give them

the waivers or credit back for the payment of their

impact fee. So, again, so they don't pay twice.

They're not paying their cash, and they're building the

road.

So this is how we do that. They build the

road. We give them the impact fee waivers, which they

use to pay their impact fees, rather than paying cash.

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CHAIRMAN CAREY: We have a question from

Commissioner Petersen.

MS. MASTERPOOL: Yes.

COMMISSIONER PETERSEN: You mentioned federal

money. Does that go in the same kitty?

MS. MASTERPOOL: We do have federal money that

we use to pay for capacity improvements. It's not

technically in the -- we have separate bank accounts, so

to speak. Federal money, fuel tax money, and then we

have to keep the RRIF collections in a separate,

completely separate bank account. But when we go pay

the bills for doing the capacity project, we might take,

you know, some money from the federal, some money from

the RRIF bank account.

COMMISSIONER PETERSEN: Okay. Thank you.

MS. MASTERPOOL: M-hm (affirmative).

COMMISSIONER FEWINS: Does this matter if we

condition a -- let's say, I'm thinking of the famous

Walmart that didn't happen, that we condition McCarran a

lot to have more ability on the left-hand turn lane to

go onto Prater at the time, the stacking way back.

MS. MASTERPOOL: M-hm (affirmative).

COMMISSIONER FEWINS: This doesn't have

anything to do with conditioning individual projects to

give them --

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MR. RUNDLE: Huh-uh (negative).

MS. MASTERPOOL: However, if the project, if a

project is conditioned to do some improvement that's

listed on that Capital Improvement Plan, then that

developer could build that improvement as a condition,

but also earn impact fee waivers.

COMMISSIONER FEWINS: The waivers.

MS. MASTERPOOL: For that improvement.

COMMISSIONER FEWINS: That's listed already?

MR. RUNDLE: If it's in there.

MS. MASTERPOOL: Yes, as long as it's listed

already in the Capital Improvement Plan.

CHAIRMAN CAREY: I had a question, Julie.

MS. MASTERPOOL: M-hm (affirmative).

CHAIRMAN CAREY: So the RRIF fees that are

collected, those can only be used for road capacity

projects, can't be used for transit or anything like

that?

MS. MASTERPOOL: Technically, not transit. We

do have some projects that were in the Capital

Improvement Plan that were multimodal, which have some

transit components. Impact fees cannot be collected

specifically for transit. However, we can, that the

accessory items that go along with that, the widened

sidewalks and things like that, impact fees could be

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used for those widened sidewalks because that just --

and bicycle lanes, things like that.

CHAIRMAN CAREY: What about freeways?

MS. MASTERPOOL: No, we cannot use impact fees

for freeways. It's just limited to the regional road

network, excluding freeways, local streets, residential

streets. So only on those regional roads that are

identified.

CHAIRMAN CAREY: Thank you.

Are there any other questions from the

Committee?

A lot of technical information, a lot of

acronyms. I really appreciate the, as I mentioned,

staff kind of taking the opportunity to get caught up on

this subject. Because there's a lot of money that's

being collected on this. And a lot of the decisions

that this Commission makes, recommendations we make to

the City Council have an effect, you know, on our

Comprehensive Plan, our road network, as well as, you

know, with the -- or from the region as well, too.

Any concluding remarks, or?

MR. RUNDLE: Julie, would you go over how this

is going on at Reno and Washoe County as well.

MS. MASTERPOOL: Well, since this is a

four-party program, a regional program, Washoe County,

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City of Reno and City of Sparks and the RTC have an

interlocal agreement on whose responsibilities and how

we make the program work. However, each city and the

county also are required to do an ordinance in order to

enact these impact fees.

So once we develop the fees going through our

RRIF Technical Advisory Committee, we got it approved

and through the RTC and with the permission to go ahead

and present to all three of the local jurisdictions.

And that requires the advisory committee, that you guys

are acting as today, for each of the local agencies. So

I'm going to be presenting to Reno and to Washoe County,

their planning commission, for the same review that

you're doing.

And then we have to take it to each of the

local jurisdictions, the city councils and board of

county commissioners to have that ordinance change,

which requires two presentations at each of those local

entities.

MR. ERICKSEN: Let me just clarify.

MS. MASTERPOOL: Yes.

MR. ERICKSEN: There's a first reading. And

that's just a notice that there is going to be a public

hearing at the second meeting, and that that, when that

will occur will be the 12th and the 26th of August. So

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the first reading is on the 12th, and then the public

hearing will be on the 26th.

MR. RUNDLE: For Sparks.

MR. ERICKSEN: For Sparks. Thank you.

MS. MASTERPOOL: For Sparks. And we're still

working on the dates for some of the others. I do have

all the planning commission meetings scheduled. Washoe

County, Board of County Commissioners, is in September,

when I'm going to be presenting to the county

commission. And so I'm assuming September, October,

we'll probably be presenting to the city, Reno City

Council.

And then we give usually a 30-day notice for

all the developers to know that the fees are going to be

changed, and then we actually enact the new fees, which

are consistent through all three of the local

jurisdictions.

CHAIRMAN CAREY: Great. Any other questions

from the Committee?

Okay. Hearing none, thank you very much.

We'll move on to the agenda, informational

items.

MR. ORNELAS: Armando Ornelas, Assistant

Community Services Director.

On the 1st of August we will have a Planning

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Commission meeting. It is a light agenda. I think,

there's one CUP. That's it.

We are holding open the possibility of having a

meeting, a second meeting in August if -- there's a

couple of cases that are pending, and if they're ready

to go, we'll put them forward on the 18th. It would be

something that's pretty substantial and would require

some time. So that would kind of make sense.

So that's it in terms of informational items.

CHAIRMAN CAREY: Okay. Thank you.

What's next on the agenda? Oh, public comment.

I wrote down PC in my notes here. I forgot what that

was.

Is there any public comment? This is an

opportunity to provide general public comment on the

Committee's agenda.

Seeing no public comment, I'll close the public

comment period. We'll bring it back for City Council

update.

MR. ORNELAS: Again, Armando Ornelas, Assistant

Community Services Director.

There were no items on the June 24th meeting of

the City Council related to planning and zoning. On

July 8th, we had one item, and that was that second

amendment to the tentative map for Village 9 in Kiley

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Ranch North. That was the one where, basically, we went

from 310 to 316 units and removed the clubhouse. That

was approved by the City Council on that date.

CHAIRMAN CAREY: Okay. I know we're going to

have a vacancy pretty soon on the Planning Commission.

Do we have a date on when that may be going before

the -- I know it's posted.

MS. SMITH: The application period has closed.

And I have provided a list of interested candidates to

the Mayor. I am waiting for him to make a recommended

selection.

CHAIRMAN CAREY: Okay. Thank you for that.

They certainly have big shoes to fill.

COMMISSIONER BROCK: So you know I have big

feet.

CHAIRMAN CAREY: Yeah.

Okay. Any other questions from the Commission

on City Council or informational items?

Okay. Seeing none, we'll move on to comments

from the Committee.

Are there any Committee comments?

Okay. Seeing none, we will call this meeting

adjourned, 12:26 p.m.

Thank you, everybody. We'll see you Thursday.

-oOo-