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CITY OF SPARKS CIAC STUDY SESSION
Tuesday, July 16, 2019
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TRANSCRIPT MINUTES
STUDY SESSION
CITY OF SPARKS CAPITAL IMPROVEMENTS ADVISORY COMMITTEE
Tuesday, July 16, 2019
12:00 p.m. to 1:00 p.m.
Sparks City Hall Downstairs Training Room
431 Prater Way
Sparks, Nevada
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A P P E A R A N C E S
Commission Members Present:
Scott Carey, Chair
Shelley Read, Vice Chair
David Blaco
Mary Brock
James Fewins
Frank Petersen
Dian VanderWell (absent)
Staff Present:
Alyson McCormick
Assistant City Attorney
Armando Ornelas
Assistant Community Services Director
Jim Rundle
Planning Manager
Jon Ericson
Transportation Manager
Marilie Smith
Administrative Secretary
Community Services Department
Other Participants:
Julie Masterpool, RTC
Brian Stewart, RTC
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Tuesday, July 16, 2019
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I N D E X
ITEM PAGE
1. CALL TO ORDER 4
2. ROLL CALL 4
3. REVIEW OF THE JULY 18, 2019 CAPITAL
IMPROVEMENTS ADVISORY COMMITTEE AGENDA 5
4. INFORMATIONAL ITEMS 23
6. PUBLIC COMMENT 24
7. SYNOPSIS OF CITY COUNCIL MEETING 24
8. COMMENTS FROM THE COMMISSIONERS -
9. ADJOURNMENT -
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SPARKS, NEVADA, TUESDAY, JULY 16, 2019, 12:00 P.M.
-oOo-
CHAIRMAN CAREY: Well, I've got noon on my
clock here. I'll go ahead and call this meeting to
order.
This is the Capital Improvement Advisory
Committee meeting of July 16, 2019. Thank you all for
being here. We have a technical agenda and a review
today. So I appreciate everyone being here.
And next on the agenda is roll call.
MS. SMITH: Commissioner Carey?
CHAIRMAN CAREY: Present.
MS. SMITH: Commissioner Read?
COMMISSIONER READ: Here.
MS. SMITH: Commissioner Blaco?
COMMISSIONER BLACO: Here.
MS. SMITH: Commissioner Brock?
COMMISSIONER BROCK: Here.
MS. SMITH: Commissioner Fewins?
COMMISSIONER FEWINS: Here.
MS. SMITH: Commissioner Petersen?
COMMISSIONER PETERSEN: Here.
MS. SMITH: Commissioner VanderWell is absent.
Assistant City Attorney Alyson McCormick?
MS. MCCORMICK: Here.
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MS. SMITH: Assistant Community Services
Director Armando Ornelas?
MR. ORNELAS: Here.
CHAIRMAN CAREY: Great. Thank you very much
for that. Are we expecting Committee Member VanderWell
today, or is she --
MS. SMITH: As far as I know.
CHAIRMAN CAREY: Okay. Cool. Make reference
in she comes in, comes in late.
Next on the agenda is review of the Committee's
July 18th agenda. There is just two items on the
agenda. One is a report on the 5th edition RRIF
Program. The recommendation is to file a report to the
City Council on that program.
The other one is a 6th, is a review of the
proposed 6th edition RRIF, RRIF fees.
And I wanted to take an opportunity, and I
appreciate the staff being here and the Committee being
here, to kind of provide a good overview of the RRIF
Program. This is a program that's been in place since
1996. It's helped fund a lot of regional road
infrastructure in the city and throughout, throughout
the region. I think, the last update was like 2015. So
a couple Committee members were around at that time. I
wasn't. So I wanted to kind of dive in to the program
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and give the Committee a good review going into our
meeting on Thursday.
So with that, I'll turn it over to Jon, Jim and
Julie.
And it thanks, Brian, for being here as well,
too.
MR. STEWART: Thank you for asking me.
MR. ERICKSEN: Yeah, I -- before we get
started, Jon Erickson, the City Engineer.
I'd like to introduce Brian Stewart. Brian is
the Engineering --
MR. BRIAN STEWART: Director of Engineering.
MR. ERICKSEN: Director of Engineering over at
the RTC. He's the RRIF administrator, or the Regional
Road Impact Fee administrator for the program.
Julie Masterpool is with the RTC. I refer to
Julie as the gatekeeper of the Regional Road Impact Fee
Program.
And then Jim is our Planning Manager.
And then Commissioner Carey is also on the
RRIFTAC, or the Regional Road Impact Fee Technical
Advisory Committee.
So that makes up the three members from the
City of Sparks.
Before we get started, I'd like to go through a
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couple acronyms that are kind of littered throughout the
items, or the two agenda items. And the first being
RRIF. And as I indicated earlier, it's the Regional
Road Impact Fee Program.
And so we talk a lot about CIP, and that's the
Capital Improvement Plan.
And one that you're probably not too familiar
with is GAM. And that's the General Administration
Manual for the Regional Road Impact Fee Program. It
basically outlines what the program does. It keeps it
consistent throughout the Truckee Meadows.
And then you'll also see CIAC, which is the
Capital Improvement Advisory Committee.
With that being said, I'll just briefly go
through the agenda items, as Commissioner Carey
indicated.
There's going to be a report to the Council on
the status of the current program. And what we will be
doing on Thursday is a short presentation that Julie
will be conducting on how much money has been invested
by the developers for the RRIF CIP since the inception
of the program, as well as an update on the 5th edition
projects.
And in the presentation, we're just going to be
discussion the projects in the City of Sparks. But in
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your agenda packet there is one for the entire program
throughout the Truckee Meadows. So if you're interested
this things that are happening in Reno or in Washoe
County, that information is attached to your agenda
packet.
There are two alternatives that we've provided.
And the first would be approve the filing with the City
on the report of the progress of the CIP. And the
second would be, is if there are any questions or
concerns with the report, that you would provide
information to staff, and then we would have to come
back with our recommended answers to the questions that
are raised on Thursday night.
And then the second item, as Commissioner Carey
indicated, it's on the update to the 6th edition. And
there's four primary items that we'll be providing
information on. It's the land use assumptions, the
Capital Improvement Plan, the recommendation on fees,
and then an update to the GAM. And, again, that's the
General Administrative Manual.
The alternatives that we provided you are to
recommend to City Council approval of those four items,
or to provide comments to staff and then we would need
to come back and update you on the answers that we've
come up with.
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With that being said, that's what's going to be
occurring on Thursday night. And so I would like to
hand it off to Jim to kind of go over the history of the
road program, 'cause there's, there was a NS --
MR. RUNDLE: -- SO --
MR. ERICKSEN: -- OI.
MR. RUNDLE: Yeah.
MR. ERICKSEN: -- prior to the RRIF program
that we are currently using. So I'll hand that off to
Jim to kind of give you a history lesson on the road
program.
MR. RUNDLE: Thanks, Jon, Mr. Chair, to the
Chair.
What I'm going to talk about today is hopefully
not redundant to what is going to be talked about on
Thursday, kind of give a background or a foundation of
what the RRIF is. Jon outlined what we'll be talking
about on Thursday. So I don't want to be, again, again,
I don't want to be redundant to that.
This Planning Commission often hears -- Ian has
come in front of you with the Impact Fee Service Area 1.
That to an extent is also known as, to some of the more
veteran folks at the City, as the NSSOI plan, and that
was initials for the Northern Sparks Sphere of
Influence. And it was primarily what the City adopted
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in 1991 to where the City wanted to grow, which is what
the Planning Commissioners and citizens have seen in
Wingfield Springs, Stonebrook, Kiley Ranch. What else?
Cimarron, North Kiley, all of those. All of those
planned developments that you've seen amendments to came
through the original land use designation or master plan
designations of the NSSOI.
In that NSSOI plan, which used to be a
component of the master plan, some of you who adopted
the new Comprehensive Plan for Sparks will have
remembered that the NSSOI was taken out as an area plan
because, essentially, it was incorporated into the new
Comprehensive Plan. That, that original NSSOI plan came
up with the impact fee that you review, and stormwater,
sewer, parks, fire. And at one point, there was a
component for roads, or an impact fee system.
I believe, in 1996 -- Julie?
MS. MASTERPOOL: M-hm (affirmative).
MR. RUNDLE: -- the RTC came up with an impact
fee system for regional roads throughout the entire
Truckee Meadows. So when that occurred, Sparks no
longer needed an impact fee for the NSSOI because it
would have been redundant.
But those regional road impact fees are
assessed and collected when somebody comes in for a
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building permit. Jon talked about that, how the
developers pay those fees. And by the developers, I
want to identify that it's not just the Toll Brothers or
Reynen & Bardis in the past. It's any of you that have
constructed a single-family residence in Washoe County,
in Sparks or Reno. You pay an impact fee, a regional
road impact fee. It's collected at the time of the
building permit.
If somebody comes in, and they take a use, a
building that has an office space, and they change that
office space, they come through the Planning Commission,
get a conditional use permit to do a drive-through
restaurant, and they intensify that use at that site,
they will pay additional impact fees from what was
originally paid because it's an intensification of the
number of trips.
And that's all analyzed through this program
that you're reviewing in that edition 6th that you're
reviewing are these fees that are appropriate to
ultimately put into RTC's CIP so they can identify when
do these improvements need to be made, and where do they
need to be made.
Currently, there are two benefit districts in
the Regional Road Impact Fee Program. There's a north
benefit district and a south benefit district. And
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those are separated by Interstate 80. No jurisdiction
can be fully within one benefit district. So if it was
the Truckee River, for example, outside of TMWRF, that
would mean the City of Sparks was entirely within one
benefit district.
Which is a state law, right, Julie?
MS. MASTERPOOL: Correct.
MR. RUNDLE: And that state statute does not
allow, provide for that. So Sparks's industrial area,
if you will, is in the south benefit district, and
everything to the north of I-80 is in the north benefit
district.
So if you come in, and let's say there's a new
building that's constructed, well, all the new
construction in Victorian Square on the north side,
those would pay, those would pay RRIF, RRIF fees when
they -- at the time of the building permit.
Now, those RRIF fees are collected by the City
but ultimately sent over to RTC. And those could be,
those are identified through the RTP, the Regional
Transportation Program, when those improvements need to
be made. Now, that money could very well be spent in
the City of Reno. Maybe at the Virginia Street and
McCarran could have improvements done. Now, you're also
talking with NDOT there as well. But they could be
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spent there.
MS. MASTERPOOL: M-hm (affirmative).
MR. RUNDLE: They could be spent there even
though it was collected in the Sparks benefit district.
If the unincorporated county has a development
that occurs in northwest of Eagle Canyon, those fees
could be collected and used to upgrade Sparks Boulevard.
But, now, the regional road, regional roads
have to be identified as a regional road. And those are
done -- they have to be 14,000 trips or more.
Is that what it is, Julie?
MS. MASTERPOOL: Correct.
MR. RUNDLE: So not every road in the City of
Sparks or City of Reno or unincorporated county is
considered a regional road. They have to have a certain
number of -- the Planning Commissioners hear the traffic
engineers talk about ADTs sometimes, average daily
trips. Those trips have to exceed 14,000 before they
can be considered a regional road. So Sparks Boulevard,
Vista Boulevard.
Is La Posada a regional road?
MS. MASTERPOOL: Yes.
MR. RUNDLE: La Posada. You get the idea that
it has to have a certain number of trips before it could
be considered regional and, therefore, be considered in
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that, in the Regional Transportation Plan, the RTP, to
utilize RRIF money to do improvements on those roads.
And so what we'll talk about on Thursday is how
we come up with what types of trips will occur on those
roads and how we allocate trips and assign trips and
where we see development going and those kinds of
things. And we'll get into those processes more on
Thursday.
But that concludes what I have to say
without -- if there's any questions. And Julie may have
more to add as well, Commissioner Carey.
CHAIRMAN CAREY: Thanks, Jim. That's good
information to have on the history of the RRIF Program.
Is there any questions from the Committee on
anything here?
Commissioner Fewins.
COMMISSIONER FEWINS: Yeah. So just to get it
through my head, the City of Sparks collects it, sends
it over to RTC. But it has to be a RRIF road for the
upgrade, which is over 14,000 trips. So in the county,
it's not going to be Erin Drive, for example, that's
maybe 3,000 trips a day, that they cannot take that
money to improve their road?
MR. RUNDLE: Right.
MS. MASTERPOOL: M-hm (affirmative).
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MR. RUNDLE: But if they were constructing on
Erin, you'd still collect impact fee. You just wouldn't
be able to put that money back to upgrade Erin Drive
like you said.
COMMISSIONER FEWINS: Gotcha.
CHAIRMAN CAREY: Thank you. Any other
questions?
Okay. Julie.
MS. MASTERPOOL: Well, one thing I did want to
add into what Jim and Jon presented was that, you know,
the basis for impact fees is for a development; whenever
you're building something new, and you're adding traffic
to the regional road network, it's to accommodate that,
the extra capacity that's needed caused by that new
development.
So if you have, you know, 50 new homes that
you're building, and that adds a lot of traffic onto the
regional road network, we need to accommodate how the
capacity of that road is, the roads on the regional
network are increased. And this is a way to fund that.
One of the things that I wanted to emphasize is
that not all of the capacity improvements that are
needed throughout Washoe County are paid with just the
RRIF funds. Because we do have other funding sources
that we get. We have federal money, state money, some
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local fuel tax money that we can also put into capacity
improvements on the regional road network.
So that funding source is taken into account
when we determine what new developments' fair share of
their input out the capacity improvements of the
regional road network.
The other thing is that, as we alluded to, that
the RRIF funds cannot be used, they can't be used for
maintenance, they can't be used for administrative
costs. So it's just used for those capacity
improvements that we've identified on the Capital
Improvement Plan.
So with that, I don't know if there is anything
else that I need to, at this time.
MR. ERICKSEN: I did want to just add one
thing, is that a good example of a road that is
RRIF-waiverable is Wingfield Hills Road that's currently
under construction. A portion of that road will be
creditable, or waiverable, I should say. And so that's
where, you know, that segment of roadway is being
constructed by the developer. They will come in once
they're completed with the construction and bring in all
their --
MS. MASTERPOOL: Invoices.
MR. ERICKSEN: Yeah, all their invoices. And
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then the RTC goes through them and verifies the cost to
make sure that everything is on the up-and-up. And then
they provide them with waivers. Those waivers can be
utilized. When they come in to pull a permit, they can
use the waiver to pay for their fees.
MR. RUNDLE: Yeah.
MS. MASTERPOOL: Impact fees.
MR. ERICKSEN: Their impact fees.
MR. RUNDLE: Yeah, I'll maybe give some
clarification on that. So they come in and they do that
with Wingfield Hills Road. Is that the one you did?
MS. MASTERPOOL: M-hm (affirmative).
MR. RUNDLE: Wingfield Hills Road. And then
they have 10 units, 10 single-family residences over in
Reno, in the north benefit district. They could use
those waivers to -- and that's on the same benefit
district.
MS. MASTERPOOL: No. For waivers, for the new
program, you can only use those waivers that are earned
within the defined development of record that's
identified.
MR. RUNDLE: Okay. I'm sorry. That's what was
changed in the --
MS. MASTERPOOL: That's what, between 5th and
the report.
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MR. RUNDLE: In the 5th and 6th, which is what
you guys are looking at. In the staff report, they have
both the 5th and 6th with what we did.
MS. MASTERPOOL: We have references to the --
MR. RUNDLE: Yeah.
MS. MASTERPOOL: -- previous version.
MR. RUNDLE: So you would be able to use those
to not have to pay the impact fee on units within that
area, instead of having to pay it twice, because you'd
already done improvements in that area.
MS. MASTERPOOL: And one of the reasons we have
this waiver program is, in NRS, the state statute that
gives the permission to have an impact fee program, it's
based on a list of specific projects that the whole
impact fees are calculated on.
If a developer chooses to build that
improvement that's on the Capital Improvement Plan that
the fees are based on, NRS requires that we give them
the waivers or credit back for the payment of their
impact fee. So, again, so they don't pay twice.
They're not paying their cash, and they're building the
road.
So this is how we do that. They build the
road. We give them the impact fee waivers, which they
use to pay their impact fees, rather than paying cash.
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CHAIRMAN CAREY: We have a question from
Commissioner Petersen.
MS. MASTERPOOL: Yes.
COMMISSIONER PETERSEN: You mentioned federal
money. Does that go in the same kitty?
MS. MASTERPOOL: We do have federal money that
we use to pay for capacity improvements. It's not
technically in the -- we have separate bank accounts, so
to speak. Federal money, fuel tax money, and then we
have to keep the RRIF collections in a separate,
completely separate bank account. But when we go pay
the bills for doing the capacity project, we might take,
you know, some money from the federal, some money from
the RRIF bank account.
COMMISSIONER PETERSEN: Okay. Thank you.
MS. MASTERPOOL: M-hm (affirmative).
COMMISSIONER FEWINS: Does this matter if we
condition a -- let's say, I'm thinking of the famous
Walmart that didn't happen, that we condition McCarran a
lot to have more ability on the left-hand turn lane to
go onto Prater at the time, the stacking way back.
MS. MASTERPOOL: M-hm (affirmative).
COMMISSIONER FEWINS: This doesn't have
anything to do with conditioning individual projects to
give them --
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MR. RUNDLE: Huh-uh (negative).
MS. MASTERPOOL: However, if the project, if a
project is conditioned to do some improvement that's
listed on that Capital Improvement Plan, then that
developer could build that improvement as a condition,
but also earn impact fee waivers.
COMMISSIONER FEWINS: The waivers.
MS. MASTERPOOL: For that improvement.
COMMISSIONER FEWINS: That's listed already?
MR. RUNDLE: If it's in there.
MS. MASTERPOOL: Yes, as long as it's listed
already in the Capital Improvement Plan.
CHAIRMAN CAREY: I had a question, Julie.
MS. MASTERPOOL: M-hm (affirmative).
CHAIRMAN CAREY: So the RRIF fees that are
collected, those can only be used for road capacity
projects, can't be used for transit or anything like
that?
MS. MASTERPOOL: Technically, not transit. We
do have some projects that were in the Capital
Improvement Plan that were multimodal, which have some
transit components. Impact fees cannot be collected
specifically for transit. However, we can, that the
accessory items that go along with that, the widened
sidewalks and things like that, impact fees could be
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used for those widened sidewalks because that just --
and bicycle lanes, things like that.
CHAIRMAN CAREY: What about freeways?
MS. MASTERPOOL: No, we cannot use impact fees
for freeways. It's just limited to the regional road
network, excluding freeways, local streets, residential
streets. So only on those regional roads that are
identified.
CHAIRMAN CAREY: Thank you.
Are there any other questions from the
Committee?
A lot of technical information, a lot of
acronyms. I really appreciate the, as I mentioned,
staff kind of taking the opportunity to get caught up on
this subject. Because there's a lot of money that's
being collected on this. And a lot of the decisions
that this Commission makes, recommendations we make to
the City Council have an effect, you know, on our
Comprehensive Plan, our road network, as well as, you
know, with the -- or from the region as well, too.
Any concluding remarks, or?
MR. RUNDLE: Julie, would you go over how this
is going on at Reno and Washoe County as well.
MS. MASTERPOOL: Well, since this is a
four-party program, a regional program, Washoe County,
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City of Reno and City of Sparks and the RTC have an
interlocal agreement on whose responsibilities and how
we make the program work. However, each city and the
county also are required to do an ordinance in order to
enact these impact fees.
So once we develop the fees going through our
RRIF Technical Advisory Committee, we got it approved
and through the RTC and with the permission to go ahead
and present to all three of the local jurisdictions.
And that requires the advisory committee, that you guys
are acting as today, for each of the local agencies. So
I'm going to be presenting to Reno and to Washoe County,
their planning commission, for the same review that
you're doing.
And then we have to take it to each of the
local jurisdictions, the city councils and board of
county commissioners to have that ordinance change,
which requires two presentations at each of those local
entities.
MR. ERICKSEN: Let me just clarify.
MS. MASTERPOOL: Yes.
MR. ERICKSEN: There's a first reading. And
that's just a notice that there is going to be a public
hearing at the second meeting, and that that, when that
will occur will be the 12th and the 26th of August. So
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the first reading is on the 12th, and then the public
hearing will be on the 26th.
MR. RUNDLE: For Sparks.
MR. ERICKSEN: For Sparks. Thank you.
MS. MASTERPOOL: For Sparks. And we're still
working on the dates for some of the others. I do have
all the planning commission meetings scheduled. Washoe
County, Board of County Commissioners, is in September,
when I'm going to be presenting to the county
commission. And so I'm assuming September, October,
we'll probably be presenting to the city, Reno City
Council.
And then we give usually a 30-day notice for
all the developers to know that the fees are going to be
changed, and then we actually enact the new fees, which
are consistent through all three of the local
jurisdictions.
CHAIRMAN CAREY: Great. Any other questions
from the Committee?
Okay. Hearing none, thank you very much.
We'll move on to the agenda, informational
items.
MR. ORNELAS: Armando Ornelas, Assistant
Community Services Director.
On the 1st of August we will have a Planning
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Commission meeting. It is a light agenda. I think,
there's one CUP. That's it.
We are holding open the possibility of having a
meeting, a second meeting in August if -- there's a
couple of cases that are pending, and if they're ready
to go, we'll put them forward on the 18th. It would be
something that's pretty substantial and would require
some time. So that would kind of make sense.
So that's it in terms of informational items.
CHAIRMAN CAREY: Okay. Thank you.
What's next on the agenda? Oh, public comment.
I wrote down PC in my notes here. I forgot what that
was.
Is there any public comment? This is an
opportunity to provide general public comment on the
Committee's agenda.
Seeing no public comment, I'll close the public
comment period. We'll bring it back for City Council
update.
MR. ORNELAS: Again, Armando Ornelas, Assistant
Community Services Director.
There were no items on the June 24th meeting of
the City Council related to planning and zoning. On
July 8th, we had one item, and that was that second
amendment to the tentative map for Village 9 in Kiley
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Ranch North. That was the one where, basically, we went
from 310 to 316 units and removed the clubhouse. That
was approved by the City Council on that date.
CHAIRMAN CAREY: Okay. I know we're going to
have a vacancy pretty soon on the Planning Commission.
Do we have a date on when that may be going before
the -- I know it's posted.
MS. SMITH: The application period has closed.
And I have provided a list of interested candidates to
the Mayor. I am waiting for him to make a recommended
selection.
CHAIRMAN CAREY: Okay. Thank you for that.
They certainly have big shoes to fill.
COMMISSIONER BROCK: So you know I have big
feet.
CHAIRMAN CAREY: Yeah.
Okay. Any other questions from the Commission
on City Council or informational items?
Okay. Seeing none, we'll move on to comments
from the Committee.
Are there any Committee comments?
Okay. Seeing none, we will call this meeting
adjourned, 12:26 p.m.
Thank you, everybody. We'll see you Thursday.
-oOo-