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46TH PAFPC ANNUAL CONFERENCEMAY 3 -6 , 2015

S E V E N S P R I N G S R E S O RT , C H A M P I O N , PA

2015 PAFPC REGIONAL MEETING

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DIVISION ADMINISTRATION

• Kelly Gallatin• kgallatin@pa.gov• 717-783-3403• Education Administration

Associate

• vacant• 717-783-9161• Administrative

Assistant

Susan McCrone smccrone@pa.gov

Division Chief 717-783-9161

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TEAM 1

• Kelly Iorfida• kiorfida@pa.gov• 717-783-6543• Education Administrative

Associate • IUs 2, 26• Monitoring• Charter School Manager

• Karen Trissler• ktrissler@pa.gov• 717 787 7278• Support Staff• IUs 2, 26

Erin Derr• jder@pa.gov• 717 787 7815• SPAC• New Coordinator

Trainings• ISP Conference• Monitoring

• IUs 2, 3, 5, 6, 9, 26

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TEAM 2

• Norma Hull• nhull@pa.gov• 717-783-7790• School Improvement• IUs 1, 8, 16

• Erin Oberdorf• eoberdorf@pa.gov• 717-783-1330• SIG• eGrants• IUs 11,24

• Philip Cooper• phcooper@pa.gov• 717-783-6907• Technician • IUs 1, 8, 11, 16, 24

• Lennette Wilson• lwilson@pa.gov• 717-787-7372• Support Staff• IUs 1, 8, 11, 16, 24

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TEAM 3

• Don McCrone• dmccrone@pa.gov• 717-783-6902• Title I D• Title IIA• IUs 10, 17, 18, 19

• Tucker McKissick• tmckissick@pa.gov• 717-783-3381• Nonpublic • Waivers

• IUs 4, 7, 27, 28

• Ken Krawchuk• kkrawchuk@pa.g

ov• 717-787-7135• Education

Administrative Associate

• Comparability• MOE• SES

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TEAM 3 (CONT’D)

• Jenny Zarefoss• jzarefoss@pa.gov• 717 787 8632• Support Staff• 4, 7, 10, 17, 18, 19,

27, 28

• Tracy Rapisarda• trapisarda@pa.gov• 717-787-7117• Technician• IUs 4, 7, 10, 17, 18,

19, 27, 28

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TEAM 4

• Cindy Rhoads• crhoads@pa.gov• 717 783 9167• eGrants• KtO• 21st Century• IUs 22, 23, 25 • Barb Kuhn

• bkuhn@pa.gov• 717 783 6901• Technician• IUs 12, 13, 15, 22, 23, 25

• Angela McGeehan• amcgeehan@pa.go

v• Support Staff• IUs 12, 13, 15, 22,

23, 25

Jesse Fry• jefry@pa.gov• 717 783 6829• Community

Eligibility Provision• Title IIB• Title III

• IUs 12, 13, 15

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TEAM 5

• Maria Garcia• mariagarci@pa.gov• 717 783 6904• Schoolwide Program

Manager• Rural & Low-Income• IUs 14, 20, 21, 29

• Reba Kansiewicz• rkansiewic@pa.gov• 717 783 6903• Technician• IUs 3, 5, 6, 9, 14, 20,

21, 29

• Sheri Graves• shegraves@pa.gov• 717 787 8631

• Support Staff• IUs 3, 5, 6, 9, 14,

20, 21, 29

Erin Derr• jder@pa.gov• 717 787 7815• SPAC• New Coordinator Trainings• ISP Conference• Monitoring

• IUs 2, 3, 5, 6, 9, 26

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CONFERENCE HIGHLIGHTS

• Single audit sessions for CPE credit(pre-registration required)• PIL strand(pre-registration required)• PA Comprehensive Literacy strand• Focusing on literacy strategies

• General session speakers • Topics include updates and highlights from the past year,

reauthorization updates, comprehensive literacy, parent involvement, and the school performance report cards.

• Updates on the Uniform Grants Guidance

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HOT TOPICS

• New Non-public sign off• UGG – Uniform Grants Guidance• CEP – Community Eligibility Provision• FFATA – Federal Funding Accountability

Transparency Act Sub-recipient Data sheet

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EGRANT SESSION AT PAFPC

• Tuesday 3:30-4:30 – Seasons 4/5•Wednesday 8:00-9:00 – Seasons 4/5

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NEW EGRANT UPLOADS FOR 2015-16

• Two new uploads• Non-public signature form• Template, will replace Non-public sign off in eGrants• LEA & non-public school will sign to indicate they reviewed the

program

• Federal Funding Accountability Transparency Act (FFATA) Sub -recipient Data sheet• The Federal Funding Accountability and Transparency Act (FFATA)

was signed on September 26, 2006. • The intent is to empower every American with the ability to hold the

government accountable for each spending decision. • The end result is to reduce wasteful spending in the government.

The FFATA legislation requires information on federal awards (federal financial assistance and expenditures) be made available to the public via a single, searchable website, which is www.USASpending.gov.

UPLOADS IN EGRANTS

• Now required to upload FFATA & Non-public signature form for 2015-16 Consolidated Apps• Upload link under Reporting• Left side, Uploads link

FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)

• Required information:• DUNS Number & DUNS Number + 4, if applicable• DUNS and Bradstreet company

• Location (City, State, Zip Code)• Compensation Officers, if applicable, otherwise checkbox

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NEW SITE, NEW LOOK

The Commonwealth of Pennsylvania has a new cyber look. The home page – www.pa.gov:

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FINDING PDE

To access your applications from this site:1. Click Agencies on the bottom toolbar.

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NAVIGATION

To access your applications from this site:1. Click Agencies on the bottom toolbar.2. Select Department of Education.

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PDE HOME PAGE

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NAVIGATION

To access your applications from this site:1. Click Agencies on the bottom toolbar.2. Select Education.3. Select PDE Online Services to access the

eGrants home page or the Portal login.

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NAVIGATION

To access your applications from this page:1. Select PDE Quick Links to access the eGrants

home page or the Portal login.

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ACCESS TO EGRANTS AND THE PORTAL

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STATUS OF FEDERAL FUNDS FOR 2015-16

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STATUS OF PA FUNDS (PROJECTED BY USDE, AS OF 4/3/15)

• Percent of change from 2013-14• Levels for Major Programs:• Title I, Grants to LEAs (-1.65%)• Title II, Improving Teacher Quality (<-1%)• Title III, English Learner Education (+5.8%)• School Improvement Grant (-2.27%)

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UNIFORM GRANTS GUIDANCE

• Written procedures to determine allowability of costs. Away from case by case basis by program reviewer.

• Single audits from 500k to 750k.• Focus on excessive non-competitive proposals; lack

of specificity (deliverables) in contracts. • Interest earned up to $500• Admin/Clerical salaries used to be direct. Now

default to indirect. Burden of proof in order to shift to direct i.e. services integral to activity; specifically identified in activity; included in budget; not also recovered as indirect.

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UNIFORM GRANTS GUIDANCE

• Replaces OMB A-87 (including other circulars) and EDGAR• Effective July 2015• Purpose: simplicity/consistency/executive order

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UNIFORM GRANTS GUIDANCE

MAJOR CHANGES:

• Focus on “outcomes” not “processes.” “Are performance expectations being met?” Will require Annual Performance submissions.

• Time and Effort reporting. Takes out Single/Split Funding certifications and leaves up to USDE/PDE.

• Move internal controls from audit to administration (PDE)

• Written policies for cash management, travel reimbursement

• UGG sessions Monday 3:00-4:00 (Seasons 1/2) & Tuesday 11:15-12:15 (Sunburst)

COMMUNITY ELIGIBILITY PROGRAM

• The Community Eligibility Program is promoted by the Division of Food and Nutrition.• Participation in the program affects the Title I

Selection of Schools ranking process and possibly Non-public equitable share.• CEP participant LEAs and Nonpublic Schools can

attend a breakout session conducted twice during this conference for more information.

• CEP session: Monday 3:00-4:00 (Chestnut) & Tuesday 7:30-8:30 (Chestnut)

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PRIORITY/FOCUS SCHOOLS REQUIREMENTS

• 91 schools designated Priority schools• Lowest 5 percent of Title I schools based on aggregate

math and reading proficiency (PSSA), and/or• Algebra I/Literature Keystone exams (depending on

building configuration), or• Title I school receiving SIG funds

• 181 schools designated Focus schools• Lowest 10 percent of remaining Title I schools based on

highest achievement gap for Historically Low Performing students, or

• Title I school with graduation rate below 60% or test participation rate below 95%

• Designation remains in place for 3-year period

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PRIORITY SCHOOLS

• Must be monitored each year of the 3-year period• Works with Academic Recovery Liaison to

determine interventions to meet four Annual Measurable Objectives• Test participation rate• Graduation rate• Closing Achievement Gap for All Students• Closing Achievement Gap for Historically

Underperforming Students

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PRIORITY SCHOOLS (CONT.)

• Must implement:• 7 Turnaround Principles• Strong Leadership• Effective Teachers• Increased Learning Time• Strengthened Instructional Program• Use of Data to Inform Instruction• Safe School Environment• Family and Community Engagement

OR• SIG Model• Restart• Closure• Turnaround• Transformation

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TITLE I AND FOOD

• When using Title I funds to serve food (lunch), you must ask yourself these questions…..

• Is food a necessary part of the agenda or can the contents of the meeting be carried out in a timely manner?

• Is a lunch really central to the overall purpose of the meeting?

• Is there a genuine time constraint that requires a working lunch or is it possible to build a break into the agenda and have people eat on their own?

• Is the cost reasonable?

• NO BREAKFAST

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ALLOWANCES FOR FOOD AT PARENT INVOLVEMENT MEETINGS

• Must have “a very high burden of proof” to include food.

• Never purchase for “networking” activities.• Don’t accept food/beverage costs embedded into a

venue’s contract.• Food is not an indirect cost.• Never pay for alcohol.• Meeting costs must be necessary and reasonable.• As long as there is a connection to a programmatic

purpose and the cost is reasonable, an LEA may continue to provide food at Title I parent meetings.

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FISCAL ISSUES

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PROCESS FOR COMPLETING FERS

• When all grant funds have been obligated:• Submit a Final Expenditure Report (FER) in eGrants to

close out project and release the final payment.

• Compare actual expenditures to most recent approved budget on eGrants:• If all categories are within 20% of the approved budget

total for each line, proceed with creating a final expenditure report.

• If any budget line item total exceeds 20% of the approved budget, submit a budget revision for approval prior to creating an FER.

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FINAL EXPENDITURE REPORTS

• Due Dates – 30 days after funding period ends

or as soon as funds are liquidated

• Carryover – One full year extension (October 1-

September 30)

• Financial Accounting Information/FAI – Payment Status

• Equipment – Amount must match last

approved budget

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FINAL EXPENDITURE REPORT FROM PREVIOUS YEAR CARRYOVER

Carryover – 1 full year extension

• If LEA requested “carryover”, an additional year is given to expend funds

• FER is due within 30 days of obligating all funds

• Carryover funds remain in and must be reported with the original project year in which they were allocated

• LEAs may not carryover more than 15% of their Title I funds• Unless they are eligible to use a Title I Carryover Waiver• May only use waiver one time every 3-year-cycle• Must request waiver from your Regional Coordinator

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3-YEAR CARRYOVER WAIVER CYCLES

LEAs May Only Use Title I Carryover Waiver One Time Every 3-Year-Waiver Cycle:

Funds 3-Year-Cycle: Requested in

Application:

2010-2011 2011-2012 2011-2012 2012-2013 2012-2013 2013-2014

2013-2014 2014-2015 2014-2015 2015-2016 2015-2016 2016-2017

CURRENT 3-YEAR CYCLE

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QUARTERLY REPORTS

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QUARTERLY REPORTS

• Reconciliation of Cash on Hand• Quarterlies should reflect LEA’s account

status through end of quarter• Due 10th working day of January, April, July

& October• LEA completes/submits Quarterly Reports

via FAI system/ED Hub Web Portal• Monthly program payments may be

suspended due to:• Quarterlies not submitted in a timely manner• Quarterlies showing excess cash on hand

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BEST PRACTICES

• Under budget a bit when preliminary allocations are given – you may lose some when finals hit – non pubs as well• Late submission of funding

adjustments/amendments, especially downwards, may result in overpayments that must be returned• Rapid drawdowns before final allocations may

result in returned funds and/or audit findings

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QUARTERLY REPORT CONTACT

•For questions regarding your •Quarterly Report, contact:

• COMPTROLLER’S OFFICE•(717) 425-6797

TIME CERTIFICATION

• Any employee whose salary and wages are supported, in whole or in part, with Federal funds to document his/her time spent working on Federal programs in order to ensure that charges to each Federal program reflect an accurate account of the employee’s time and effort devoted to that program.• Waiting on additional guidance from USDE to

address changes• Accountability requires LEAs to have accurate

time and effort documentation for all Federal grants

SINGLE FUNDED EMPLOYEES

• Semiannual certifications• If an employee works solely on a single Federal

award or cost objective, charges for the employee’s salary and wages must be supported by periodic certifications that the employee worked solely on that program or cost objective for the period covered by the certification. Those certifications must --

• Be prepared at least semiannually.• Signed by the employee or supervisory official

having firsthand knowledge of the work performed by the employee.

SPLIT-FUNDED EMPLOYEES

• Personnel activity reports• If an employee works on multiple activities or cost

objectives, a distribution of the employee’s salary and wages must be supported by a personnel activity report (PAR) or equivalent documentation. The below lists instances of multiple activities or cost objectives for which a PAR is required — that is, if an employee works on –

• More than one Federal award.• A Federal award and a non-Federal award.• An indirect cost activity and a direct cost activity.• Two or more indirect activities that are allocated using

different allocation bases.• An unallowable activity and a direct or indirect cost activity.

CONTINUED…

• A PAR must – • Reflect an after-the-fact distribution of the actual

activity of the employee.• Account for the total activity for which each

employee is compensated.• Be prepared at least monthly and coincide with

one or more pay periods.• Be signed by the employee.• Can complete semi-annually if on a fixed

schedule.• Need prior PDE approval

WHAT IS A “COST OBJECTIVE”?

• Definition of “cost objective”• A function, organizational subdivision, contract,

grant, or other activity for which cost data are needed and for which costs are incurred.

EDUCATIONAL NAMES AND ADDRESSES

We rely on EDNA for Current Information!

We ask that you notify us if there is a building change (name change or address change) or personnel change as soon as possible!

• Some things can be updated by your portal EDNA Updater.

PrincipalAddressSchool Web AddressPhone Number

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SCHOOL CONFIGURATION

These changes can only be made between June 15th and August 15th!

Please remember that the following changes must include “official documentation” that approves the following information: • School Name Changes • Adding a New School• Closing a School • Grade Span Changes• Moving Students within the DistrictFor more information contact: RA-school-configs@pa.gov

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Superintendent information may be changed at any time throughout the year through PDE:• Superintendent or CEO changes must include the

board notes that appoint the new superintendent/CEO. • These are not done electronically!

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EDUCATIONAL NAMES AND ADDRESSES SCHOOL CONFIGURATION

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For more information, please go to this web site: http://www.education.state.pa.us and type “reconfiguration” in the Search box located in the upper left hand corner. Click Go.

Select the first item from the returned results list.

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ESIGNATURE

• PDE needs copy of resolutions signed by the Board authorizing one person in the LEA to have the eSignature capability to sign off on grants and applications on behalf of the LEA• Superintendents, IU Executive Directors, Charter School

CAO/CEOs

• Legal office will review resolutions and persons named. Upon approval, the eGrants team will set that person up with the eSignature capability in the new system.

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ESIGNATURE

• New Superintendent/CEO/Executive Director• eSignature rights do not transfer to another person• Need to go through process on previous slide for

eSignature rights• Contact PDE to have an individual’s eSignature access

removed

• Contact your RC for the link to the board resolution template.

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PROGRAM UPDATES

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SCHOOLWIDE PROGRAM REQUIREMENTS

• 40% poverty threshold (unless waived by PDE)

• One year of planning prior to implementation (unless waived by PDE)

• Annual evaluation of the program effectiveness

• 10 implementation components

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SCHOOLWIDE PROGRAM:THREE CORE ELEMENTS

• Comprehensive Needs Assessment on a yearly basis.• Schoolwide Plan• Priority/Focus: School Level Plan AND addendum found in

the online tool.• Undesignated/Reward: Schoolwide Template (revised

March 2014) OR May use the School Level Plan AND the addendum found in the online tool.

• Annual Review of the SW plan’s effectiveness.

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SCHOOLWIDE PROGRAMS

• FYI - If you are using the DFP schoolwide template as your schoolwide plan, make sure you are using the latest DFP schoolwide template which was last updated March 2014.

• Priority/Focus schools have the option to go schoolwide regardless of poverty levels.

Important: Schoolwide plans (School Level Plans and addendum OR Schoolwide Template) must be

updated/revised on a YEARLY basis.

SCHOOLWIDE

• Schoolwide schools must conduct an annual review of the Schoolwide Program

• Annual Review must answer two main questions:

• Was the program implemented as the SW planning team intended?

• Was there improvement in student achievement, particularly for the lowest- achieving students?

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INTERESTED IN BECOMING A SW SCHOOL?

• First steps:• Send the “Intent to plan a SW program” form to your regional

coordinator • Submit a waiver request if the school falls between 30%-40%

poverty (free and reduced lunch)

Required Schoolwide Plans for 2015-2016

• School Level Plan AND Addendum found in the online tool. OR DFP Schoolwide Template

• Note: The Comprehensive Plan does not drill down to the school level and it also does not address the Schoolwide components therefore is NOT to be used as a Schoolwide plan for either charters and/or schools

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SCHOOLWIDE PROGRAMS

• The Schoolwide Template has been revised• Schools must use the current (March 2014)

Schoolwide template• To find the revised Schoolwide template:• Go to www.education.state.pa.us• Click on “Programs” in the left column• Click on “Programs D-G”• Click on “Federal Programs”• Click on “Title I”• Click on “Title I Schoolwide Programs”

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TITLE I AND HOMELESS STUDENTS WHO IS HOMELESS?

• A. individuals who lack a fixed, regular, and adequate nighttime residence…• B. Includes • Sharing the housing of other persons• Living in motels, hotels, or camping grounds • Living in emergency or transitional shelters• Abandoned in hospitals• Awaiting foster care • Nighttime residence not ordinarily used as a regular

sleeping accommodation• Living in cars, parks, public spaces, abandoned buildings

substandard housing, bus or train stations• Migratory children• Unaccompanied homeless youth

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HOMELESS STUDENTSAUTOMATIC ELIGIBILITY

• Homeless are automatically eligible for Title I, whether or not they attend a Title I school • This acknowledges that the experience of

homelessness puts children at risk • Title I is used only after all other funds

have been exhausted

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MANDATORY RESERVATION OF FUNDS

• According to Title I, Part A, LEAs must reserve (or set aside) such funds as are necessary to provide comparable services to homeless children who are not attending Title I schools. [20 USC6313(c)(3)]

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TO DETERMINE SET ASIDE FOR HOMELESS YOU MAY:

• Review the needs and costs involved in serving homeless students in the current year

• Multiply the number of homeless students by the Title I per pupil allocation

• Reserve a percentage based on the district’s poverty level

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SUGGESTIONS FOR SERVICES

• Before-school, after-school, and/or summer programs with an educational focus

• Outreach services to help identify homeless children and advise them of available school programming

• Basic needs such as school uniforms, school supplies, and health-related needs

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SUGGESTIONS FOR SERVICES (CONT)

• Counseling services

• Supplemental instruction

• Parental involvement programs

• Programs for highly mobile students

• Data collection

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SUGGESTIONS FOR SERVICES (CONT)

• Fees for AP, SAT/ACT testing, and

• Other services that are not ordinarily provided to permanently housed Title I students and are not available from other sources.

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SUGGESTIONS FOR SERVICES (CONT)

New allowable use of Title I Homeless set aside:

• The cost of transporting students in temporary housing to and from their school of origin.

• The salary for the homeless liaison even if that person has no Title I duties.

NONPUBLIC SERVICES

Provides supplemental educational services for eligible private school students to:• Ensure that all children have a fair, equal, and

significant opportunity to obtain a high-quality education.

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The Elementary and Secondary Education Act (ESEA) provides benefits to private school students, teachers and other education personnel, including those in religiously affiliated schools.

NONPUBLIC SERVICES

• Poverty is NOT a criterion• Must reside in participating public school Title I

attendance area AND are failing or most at risk of failing to meet high standards

• Selected on the basis of multiple, educationally-related, developmentally-appropriate criteria

• Homeless, 2 preceding years in Head Start, Even Start, Early Reading First, Title I Preschool or Title I, Part C (Migrant Education)

• Eligibility criteria determined through consultation.• Non-public then establishes Title I list.

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Determining Title I Services for Non-Public School Students:

NONPUBLIC SERVICES

• How the children's needs will be identified• What services will be offered• How and where the services will be provided• How the services will be assessed and how the

results of the assessment will be used to improve those services• Who will provide the services

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Timely and meaningful consultation during the design and development of programs :

Things to Remember:1. LEAs and Non-public administrators need to conduct

timely and meaningful meetings to discuss Title I services throughout the year.

2. Set asides impact on Non-public Title I funds. 3. If you have a 3rd party provider, know what you are

paying for.4. Free and reduced status determines allocations.

Allocations one year behind.5. CEP Participation needs to be discussed prior to the

new academic year. 6. Academic need determines Title I participation.

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NONPUBLIC SERVICES

NON-PUBLIC SIGN OFF

New Non-public Signoff Procedure1. Non-public sign off procedure is now a part of Timely and

Meaningful consultations.2. LEA Superintendent and Non-public administrator will

SIGN an agreement that both parties have reviewed the eGrants Selection of Schools section.

3. Both parties agree to the services described in the application and the amount of money to be spent on those services.

4. The LEA signs the document and sends it to the non-public administrator for signature.

5. Non-public administrator sends it back to the LEA.6. LEA uploads signed document to eGrants.

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NON-PUBLIC SIGN OFF

How it works!

1. Spring of 2015, LEA completes Preliminary Consolidated Title I application. 2. LEA and Non-public hold Timely and Meaningful consultation after Preliminary application is completed. 3. A review of Reservation of Funds and Selection of Schools is completed by both the LEA and Non-pub admin. 4. The LEA downloads the agreement document from PDE and signs the document. LEA sends the document to participating Non-pub admin.5. The Non-pub admin signs the form. Returns the signed form to the LEA.6. The LEA uploads the document to PDE.

LEA submits their application to PDE.

You will need a separate document for each Non-public school. Diocese schools will need only one signature.

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NON-PUBLIC SIGN OFF

New Non-public Signoff Procedure

All participating non-public administrators and LEA Superintendents MUST sign this form. This is only for

participating non-public schools! The non-public administrator must review their LEA’s eGrant Reservation

of Funds and Selection of Schools section.

YOUR GRANTS WILL NOT BE APPROVED WITHOUT UPLOADED AGREEMENT DOCUMENTS.

A COPY OF THE AGREEMENT(S) WILL BE KEPT IN YOUR TITLE I BINDER.

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TITLE IIA

• IIA remains in effect and is not part of ESEA waiver – except for Section 2141 – LEAs not making AYP and not having HQT for three consecutive years.

• Will be able to transfer 100% of IIA into IA with waiver.

• All allowable uses, including CSR will remain allowable until full NCLB reauthorization.

• Non-Public allocations based on 2002 Eisenhower PD fund budgeted amount in 2270. Additional amounts may be due based on current year 2270 amounts – released in Spring. Be aware!

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TITLE III UPDATE

• Title III Fiscal Manager: Jesse Fry (jefry@pa.gov) • State ESL/LEP Contact: Linda Long (lilong@pa.gov)• Nonpublics require same consultation as with Title I• Service by district boundary rather than student

residence• Allocations are derived by student counts now

entered in only one system:• Public and Nonpublic numbers into the PIMS system• Nonpublic numbers are no longer entered in LEP system

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TRANSACT

• The Pennsylvania Department of Education, in collaboration with Chester County Intermediate Unit, provides a statewide document translation service for all school districts, charter schools, comprehensive AVTS/CTC, and Intermediate Units. The document translation service provided by the TransACT company will permit educational entities across the state to access federal and state forms in 20 priority languages.

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TRANSACT

• For more information on registering please utilize the following: http://www.education.state.pa.us/portal/server.pt/community/english_as_a_second _language /7529/transact/509561

• For additional information, please contact Linda Long at lilong@pa.gov or 717-783-6595

RURAL EDUCATION ACHIEVEMENT PROGRAM (REAP)

• Small and Rural School Achievement (SRSA)• Administered at the federal level• 12-13 funding - $392,499 (20 LEAs)• 13-14 funding - $498,116 (26 LEAs)• 14-15 funding - $498,881 (26 LEAs)

• Rural Low-Income Schools (RLIS)• Administered by PDE• 12-13 funding - $1,907,933 (57 LEAs)• 13-14 funding - $1,610,798 (41 LEAs)• 14-15 funding - $1,610,797 (40 LEAs)

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REAP ELIGIBILITY

• SRSA• Less than 600 students in LEA• Designated as rural by USDE (Locale Code 7 or 8)

• RLIS• Poverty Level of 20% or more (based on census, not

Free/Reduced Lunch)• Designated as rural by USDE (Locale Code of 6, 7 or 8)

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REAP ALLOCATION FORMULAS

• SRSA• USDE calculates initial allocation based on a formula

using Average Daily Attendance (ADA)• THEN – Subtracts Title IIA allocation

• RLIS• PDE calculates per pupil amounts based on ADA for all

eligible LEAs

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TITLE I (1003G) SCHOOL IMPROVEMENT GRANTS (SIG)

• Competitive Grant for PA’s poorest performing schools• Must choose one of six reform models• Turnaround• Transformation• Restart• Closure• Early-Learning Model• Evidence-Based Whole-School Reform Model

• New regulations released for FY14

TITLE I (1003G) SCHOOL IMPROVEMENT GRANTS (SIG)

• 10-11 School Year• 58 Cohort 1 schools - $32,827,702

• 11-12 School Year• 55 Cohort 1 schools - $34,699,734• 26 Cohort 2 schools - $24,097,864

• 12-13 School Year• 52 Cohort 1 schools - $32,085,931• 26 Cohort 2 schools - $21,995,407• 10 Cohort 3 schools - $6,953,682

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TITLE I (1003G) SCHOOL IMPROVEMENT GRANTS (SIG)

• 13-14 School Year• 26 Cohort 2 schools – $19,963,746 • 10 Cohort 3 schools – $5,162,166• No new schools added

• 14-15 School Year• 10 Cohort 3 schools – $6,740,713 (FY12 funds)• 9 Cohort 4 schools – $8,418,849 (FY 12 funds)

• 15-16 School Year• 9 Cohort 4 schools - $7,181,171 (FY13 funds)• Cohort 5 schools (FY 14 funds)• $18 million (FY14 funds)

FUTURE OF SIG

• 15-16 school year• Continue funding Cohort 4 schools (Year 2) - $7,181,171• Fund new Cohort 5 schools

• Only Priority schools are eligible for SIG funds• Application is open – tentatively closes 6/12• Letter of intent for cohort 5 eligible schools due to

eoberdorf@pa.gov by 5/1

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SCHOOL INTERVENTION GRANT

• Title I Priority/Focus Schools • School Intervention eGrant application 2014/15• eGrants: School Intervention Grant• Open April• Close June 30

• Use of Funds• Support strategies described in the School Level Plan• Interventions in combination with the SI Grant• Reservation of Funds • 20% set aside required -- formerly Choice/SES

• 10% Professional Development no longer required• Federal funds are supplemental

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SI GRANT AMOUNTS

• $18,726,564 of 1003(a) Set Aside - State Title I Funds• Distributed to 256 schools (in 84 LEAs)• Obligation Date: Authorized Sign Off / Submit in eGrants• End date for expenditure of funds = September 30, 2016

• Funding based on an average of PVAAS growth in up to 9 subject/grade designations• $86,654 for those with growth above zero standard

errors• $76,653 between zero to -2 standard errors or no

previous test history• $66,653 less than -2 standard errors

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SCHOOL IMPROVEMENT REQUIREMENTS

• Comprehensive Plans & School Level Plans• Reviewed by the district and Intermediate Unit• Priority School plans also reviewed by ARL

• Parent Notification Letters mailed two weeks after the start of the school year• Review of Letter

• Keep letter on file at the LEA• DFP is not collecting letters in July as in the past

• If letter template is needed contact your Regional Coordinator• Required for review:• Priority - Every year • Focus - Every two years

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REWARD SCHOOLS GRANTS

• Two competitive grants • Collaboration – Reward school working with a

Focus school• Innovation - Reward school demonstrating how

their best practices improve student achievement and lead to their Reward school designation.• 36 schools were awarded the funds• 1.9 million awarded• New money available for the 2015-16 grant • More information will be forthcoming

SES: SUPPLEMENTAL EDUCATION SERVICES

• Please note Pennsylvania no longer requires Supplemental Education Services to be provided. SES services were optional for the 2013-14 and 2014-15 school years. Pennsylvania will no longer be accepting approved SES provider applications beginning in the 2015-16 school year. If local education agencies wish to offer tutoring services, they will contract directly for those services. Interested current tutoring providers who provide tutoring services may contact LEAs directly with any questions regarding supplemental tutoring services.

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TITLE IIB: MATH AND SCIENCE PARTNERSHIP

• MSP provides funds for intensive professional development for math and science teachers.• Summer programs with school year follow up.

• Partnerships between LEAs and IHEs (Institutes of Higher Education)

• Content knowledge and pedagogy.

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MATH AND SCIENCE PARTNERSHIP (CONT.)

• MSP is a competitive grant awarded every three years.

• In the Spring of 2013 a competition was conducted. Eight LEAs were awarded funds for 2013, 2014, and 2015 summer programming.

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MATH AND SCIENCE PARTNERSHIP (CONT.)

• Five of the eight MSP recipients are Intermediate Units. Recruitment is fluid.

• For information about established MSP programs please contact:

• MSP Program Manager, Jesse Fry. jefry@pa.gov or 717-783-6829

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21ST CENTURY COMMUNITY LEARNING CENTERS

• After school/extended day tutoring programs in high poverty areas.• Competitive• LEAs, Non-profit and faith based organizations are eligible to

apply.

• RFGA’s for Cohort 8 programs will be released in the Summer of 2015• Additional information including guidelines and timelines will be

released in early Summer

• Fiscal Monitoring will continue to occur for any Cohort 7 grantee who has not received a visit yet.

• NCLB Waiver Change: 21st Century Tutoring Programs may now be offered during the school day.

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ADVANCED PLACEMENT TEST FEE PROGRAM

• In 2014, provided a fee reduction for 7,219 students totaling $461,057 for the Advanced Placement administration.• 793 reimbursed testing fees for qualifying

students totaling $85,644 for the 2014 International Baccalaureate program. • Federal funding will cover $41/AP Exam in 2015. • College Board increasing total contribution to

$29/exam• Low-income student contribution will be lowered

to $12/exam

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PARENT INVOLVEMENT

• 7 out of 10 Compliance Findings Last Year• Findings included:• School Parent Involvement policy• LEA Parent Involvement policy• Parents involved in planning professional development• School/Parent Compact• Educating staff on the value of involving parents• Annual Title I meeting• Parent surveys

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PARENT INVOLVEMENT

• State Parent Advisory Council (SPAC)• Conference: Seven Springs

• July 12 - 15, 2015

• Parent Involvement Education (PIE) Consultants available for PI Support • LEAs may make this request via SPAC web site• First visit is FREE!• SPAC web site: http://www.spac.k12.pa.us/• Free resources, conference info, PIE request form,

Title I templates, etc.

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PARENT INVOLVEMENT SESSIONS

• Improved Student Achievement Through Effective Parent & Family Involvement/ Engagement • Tuesday at 7:45 in Wintergreen

• Develop Effective Title I Policies & Resources • Monday 3:00 in Sunburst

• Engaging Families in School and Learning• Monday 4:00 in Chestnut

• Partnering With Parents through Collaboration, Conversation and Care• Tuesday 11:15 in Chestnut

• Creating REAL Family Engagement• Tuesday 3:30 in Chestnut

• Strategies for building effective relationships between community and school• Wednesday 9:15 in Chestnut

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KEYSTONES TO OPPORTUNITIES (KTO)

• Five Year Demonstration Literacy Programs for Birth to Grade 12 in 55 LEAs• Year 4 Application for Funding is now open on new

eGrant System.• Due in June, 2015

• Update on KTO Activities:• Online Learning Paths for 9 Content Modules focusing on

Literacy Improvement and the work of Years 1 and 2 of KTO Implementation are available to ALL LEAS through Eduplanet content learning paths

• KTO/PDE Literacy Conference – June 23-25, 2015 (Sheraton Harrisburg-Hershey, Harrisburg)

COMPARABILITY

• Transition to per-pupil expenditure formula ongoing. Next year is still optional.• 14% failed and needed to use the student to staff

formula.• Reason for shift - Duncan “in far too many places,

Title I is filling budget gaps rather than being used to close achievement gaps.” • Poor kids are getting fewer education dollars than

their wealthier peers.

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NEGLECTED/DELINQUENT

• Title I Part D not impacted by waiver.• Reported caseload data used to determine 14/15

state allocations substantially down – Education from 361 to 302 (16.5%) and Corrections from 175-124 (29%).• Subpart 2 Neglected down from 2,564 to 2,380

(7%). Delinquent down from 5,474 to 5,177 (5.5%).

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NEW COORDINATOR TRAINING WORKSHOPS

For more information visit: www.pafpc.org

• Allegheny IU 3 Tuesday, May 12, 2015• Appalachia IU 8 Friday, May 21, 2015• Northeastern Educational IU 19 Thursday, May 14, 2015• Intermediate Unit 1 Tuesday, May 12, 2015• Delaware County IU 25 Tuesday, May 26, 2015• Luzerne IU 18 Friday, May 15, 2015• BLaST IU 17 Friday, May 15, 2015• Northwest Tri-County IU 5 Wednesday, May 13, 2015• Capital Area IU 15 Tuesday, May 12, 2015• Bucks County IU 22 Thursday, May 21, 2015

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NEW COORDINATOR TRAINING WORKSHOPS (CONT’D.)

• New training sites added:• Chester County IU 24 Thursday, May 15, 2015• Central Susquehanna IU 16 Tuesday, May 19, 2015• Berks County IU 14 Wednesday, May 13, 2015• Westmoreland IU 7 Tuesday, May 12, 2015• Beaver Valley IU 27 Wednesday, May 13, 2015

• Time for the Training• 8:30 – 12:00

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MONITORING

• 2014-15• Start of 4-year Cycle• All Priority Schools – just monitored for Priority

interventions• Remaining half of Focus schools – Focus and

Consolidated Review• ¼ of all remaining schools – will be monitored for

2014/15.

FEDERAL PROGRAMS CONSOLIDATED REVIEW

• Purpose of Consolidated Review• Ensure compliance with federal laws and regulations• Avoid audit exceptions

• Has never been a review of the quality of the Title programs

BUT . . .

Uniform Grants Guidance adds element of performance expectations to monitoring

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FEDERAL PROGRAMS CONSOLIDATED REVIEW

• Letters go out to LEA superintendents and CEOs• Name of assigned monitor• DFP contact information• LEA Username and Password for Fed Monitor online

system• Tips to help LEAs prepare for monitoring visit

• Monitors contact districts to set site visit date

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LEA RESPONSIBILITIES

• Complete online self-assessment through Fed Monitor at least 2 weeks prior to site visit• Prepare documentation for monitor review• Have federal program staff, building principal,

and 3-5 Title I parents available for site visit date• Contact Academic Recovery Liaisons for Priority

schools and advise them of the site visit date

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KEYS TO A SUCCESSFUL SITE VISIT

• Work with the Lead Monitor to prepare a visit schedule• Try to assign buildings within the same geographic area

to monitors

• Make sure all online documentation is complete• Consolidated Application and Funding

Adjustment/Amendment• Online Monitoring Instrument

• Gather and organize all documentation

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MONITORING FOR PRIORITY/FOCUS SCHOOLS

• Priority Schools will be monitored every year• Priority interventions

• Focus Schools will be monitored every three years• Documentation• Comprehensive Plan• Including School Improvement Plan

• Parent Notification Letter• Proof of 20% set-aside from eGrant application

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SCHOOL IMPROVEMENT PLAN

• Monitors will review the six guiding questions (within Comprehensive Plan) to ensure completion• If responded with No, will review goals• If responded with Yes, will review evidence• If no evidence is provided, the goal/principle is Not Met

• Locate Guiding Questions under:• Needs Assessment, Analyze Systems, Systems Analysis-

Guiding Questions

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SCHOOL IMPROVEMENT PLAN

10.Annual Title I meeting; Highly Qualified Paraprofessionals; Parent Right-to-Know letters (5 LEAs)

11.Parent-School Compacts updated annually and distributed to parents (6 LEAs)

12.Parent involvement assessment (parent surveys) (6 LEAs)

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TOP 10 MONITORING FINDINGS 2013-14

TOP 10 MONITOR FINDINGS, CONT.

7. Coordination of parent involvement programs with public

preschools, early childhood programs, Head Start, etc. to encourage and support parents in more fully participating in the education of their children and parents have participated in the development of a Transition Plan (6 LEAs)8. Schools’ Parent Involvement Policy updated annually and

distributed to parents (7 LEAs)9. Instructional staff, with parent assistance, have been

educated in the value and utility of the contributions of parents, how to reach out to and communicated with parents as equal partners and implement and coordinate parent programs that build ties between parents and schools (8 LEAs)

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TOP 10 MONITOR FINDINGS, CONT.

4. LEA Parent Involvement Policy updated annually and distributed to parents (8 LEAs)5. Equitable distribution of experienced (more than 3

years) and Highly Qualified teachers between and within the district’s schools to ensure that low-income and minority children are not taught at a higher rate by inexperienced and/or out-of-field teachers (Equity Plans) (9 LEAs)

6. Parents are involved in the planning of staff Professional Development activities (10 LEAs)

7. All core content teachers in ALL district schools are Highly Qualified (certified in area in which they are teaching) (11LEAs)

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CONSULTATION ROOM

• Laurel• Monday 3:00 – 5:00• Tuesday 7:30 – 9:45, 11:15 – 12:15, & 3:00 – 4:30• Other times by appointment – ask Regional

Coordinator

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QUESTIONS/ANSWERS