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1 Advanced PowerPoint Brown Bag Workshop Information Technology Club Thursday October 7, 1999 11:30 - 12:15

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2 Learn How to Make Winning Presentations Thinking Like a PowerPoint Pro Building your own templates Illustrating text issues with graphics Creating memorable charts & graphs Capturing web & document images Using sounds & animation IT Club Advanced PowerPoint Seminar David Myers 1999

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3 Thinking Like a PowerPoint Pro

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IT Club Advanced PowerPoint Seminar David Myers 1999 Top Presentations Require a Different Way of Thinking Create a visual aid - not a complete document Draw a story board before creating slides Think of a slide as a 3D object Minimize text - maximize graphics

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IT Club Advanced PowerPoint Seminar David Myers 1999 Think of PowerPoint Slides as 3D Objects Load the Draw tool barLoad the Draw tool bar Turn the Snap function offTurn the Snap function off Use the Order function to layer objectsUse the Order function to layer objects Contain text in graphics imagesContain text in graphics images Enter Title Line... Sample Text Line of text 1 Line of text 2 Graphic Tips & Tools

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6 Building Your Own Templates

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IT Club Advanced PowerPoint Seminar David Myers 1999 Make Your Own Distinctive Templates & Color Schemes

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IT Club Advanced PowerPoint Seminar David Myers 1999 Create New Templates Using the Slide Master Go to View Go to Slide Master Customize slide appearance n Background color/effect n Font size and color n Set repeating objects (title bars, logos, etc.) (title bars, logos, etc.) Return to Slide view Save empty file as template Enter Title Line... Sample Text Line of text 1 Line of text 2

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9 Illustrating Text Issues With Graphics

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IT Club Advanced PowerPoint Seminar David Myers 1999 Example 1: Initial Slide Only Lists Boring Text Service Providers n Long Distance Phone n Local Phone n Internet Connectivity n Power/Utility n Clean Service n Wireless/Paging n Security n Accounting/Payroll Operations n Choosing Among Suppliers n Managing Multiple Payables n Monitoring Periodic Expenses Small Business Challenge

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IT Club Advanced PowerPoint Seminar David Myers 1999 Choosing Among Suppliers Managing Multiple Payables Monitoring On-going Expenses Replacing Suppliers The Small Business Challenge Example 1: Revised Slide Presents a Memorable Image Local PhoneLong Distance PhoneInternet ConnectivityCleaningSecurityPower/UtilityAccounting/PayrollWireless/Paging

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IT Club Advanced PowerPoint Seminar David Myers 1999 Market Condition Impact on Sun Care Needs Example 2: Issues Described in Text Require Detailed Explanation Health Consciousness Widespread Skin Cancer Awareness Growing Male Consumers Under-served On-the-go Lifestyle Increasing Vitamin or Health Enhancing Feature High SPF, Daily Protection Fragrance-free, Oil-free, Non-cosmetic Portable Convenient Packaging

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IT Club Advanced PowerPoint Seminar David Myers 1999 Example 2: Revised Slide Illustrates Relationships Market Condition Impact on Sun Care Needs Vitamins or Health Enhancing Features Health Consciousness Widespread High SPF, Daily Protection Skin Cancer Awareness Growing Male Consumers Under-served Fragrance-free, Oil-free, Non-cosmetic On-the-go Lifestyle Increasing Portable Convenient Packaging

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14 Creating Memorable Charts & Graphs

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IT Club Advanced PowerPoint Seminar David Myers 1999 Different Graphs Work for Different Kinds of Data BeforeAfter Wholesale Price Per Pound $2.82 $2.51 Margin Advertising Other Costs 14% 18% 27% 15% 11% Price Cut 50% Ad Cut Computer Marketing Research

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IT Club Advanced PowerPoint Seminar David Myers 1999 The Most Memorable Graphs Use a Simplified Format Chart & Graph Tips Eliminate clutterEliminate clutter Use pointersUse pointers Label the critical dataLabel the critical data Projected Market $495M $545M $595M Product Introduced Penetration 1.5% Penetration 2.0%

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IT Club Advanced PowerPoint Seminar David Myers 1999 Stacked Bar Charts Show A lot of Data in a Simple Format Trade Promo Units in millions COGS Consumer Promo Advertising & Admin $4.9M Revenue ($9.2M Loss) $12.8M Revenue ($.6M Loss) $17.7M Revenue $3.5M Profit Pro Forma Revenue & Expenses

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18 Capturing Web & Document Images

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IT Club Advanced PowerPoint Seminar David Myers 1999 Captured Images of Documents or Objects Can Make Presentations More Real Capturing Documents n Download HyperSnap from Web n Open desired document n Hold left mouse button and surround document to select n Click Copy function in HyperSnap n Paste Special as a picture Capturing Web Images n Go to desired web site n Right click on desired object n Click Copy n Go to PowerPoint slide n Paste Special as picture

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20 Using Sounds & Animation

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IT Club Advanced PowerPoint Seminar David Myers 1999 Combining Text, Graphics & Animation Can Create a More Memorable Image Product Features n Health Enhancing - Vitamin A,C, and E enriched n Daily Protection - SPF 30+ UVA & UVB sun block n Non-Cosmetic - Clear oil-free gel formula n Convenient Package - Individual single use packets + A C E + =.5 fl. oz. serving ?

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IT Club Advanced PowerPoint Seminar David Myers 1999 Incorporating Sound & Animation Can Give a Slide More Impact Neutrogena Single Use Packets: Nourish skin with vitamins Guard against burns and sun damage Contain no oils or fragrances Fit easily in a pocket Plus... Wont leak or spill like a bottle A Vitamin Enriched, Vanishing Sunblock Gel in a Convenient Packet for People on the Go.

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23 Summary Making Winning Presentations Think Like a PowerPoint Pro Build your own templates Illustrate text issues with graphics Create memorable charts & graphs Capture web images and documents Use sounds & animation sparingly IT Club Advanced PowerPoint Seminar David Myers 1999

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24 Advanced PowerPoint Brown Bag Workshop Information Technology Club