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Award Overview
SRS receives award (grant, contract, P.O.) PI reviews award for technical aspects SRS reviews for contractual/compliance
issues Negotiations Full-execution Project ID issued and spending starts
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Initial Considerations
SRS contact person is continuous throughout pre-award, award, & post-award stages
Grant/Contract awarded to FSU - Kirby W. Kemper or delegate signs for university
No budget number/project ID = no work or spending
No human subjects research may commence until approved by the human subjects committee
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Terms & Conditions
Intellectual Property (copyrights, patents, etc.) – FSU retains IP rights - contact Office
of IP Development & Commercialization Export Controls – can limit the personnel on
your project or international dealings
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Terms & Conditions Damages/Sanctions – FSU cannot agree to
pay damages above the amount of the contract/grant
Warranty of work – FSU cannot warrant its work; instead, FSU promises to use a reasonable best effort to perform the work
Terms & Conditions
Time is of the essence – Not acceptable, because it is a breach with damages if we are even a day late in performing
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Terms & Conditions
Indemnification – Per state law (768.28 FL. ST. & Attorney General Advisory Legal Opinion), FSU can never indemnify
Terms & Conditions
Insurance – Required insurance levels in award cannot exceed FSU’s insurance policy, and sponsor cannot be listed as additional party on our insurance policy
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Terms & Conditions
Incorporated prime contract – When FSU is a subcontractor, we generally receive not only a subcontract but also a prime contract incorporated as well
Terms & Conditions
Records Retention – Maximum allowable period for records retention is 5 years after close of the project
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Terms & Conditions
No unilateral changes to contract/grant – Important that award ensures no changes to project can occur without both parties’ agreement in writing
Terms & Conditions
Defense Priority and Allocation Requirements (DPAS) – (a.k.a. rated orders) – legal requirement to prioritize this project above all other assignments
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Post-Award
Time-extensions Amendments Changes in % effort Changes in key personnel Rebudgeting Reporting (PI submission of technical and
financial reports)
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