1 Best-Value Source Selection Demo April 20 th, 2005 John R. Sammarco, PMP Managing Partner Definitive Business Solutions, LLC “Driving Performance and

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Best-ValueSource Selection Demo

April 20th, 2005John R. Sammarco, PMPManaging PartnerDefinitive Business Solutions, LLC“Driving Performance and Compliance"

11921 Freedom DriveTwo Fountain Square, Suite 550 Reston, VA 20190

(703) 626-0221 (Cell)(703) 757-7276 (Office)(703) 757-6777 (Fax)[email protected]

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Topics

• Introductions• John Sammarco, Performance Management Expert• Daniel Saaty, Decision Support Expert

• About Us• Client Successes• Analytical Hierarchy Process (AHP)• “Best Value” Selection Process• Demonstration• Open Discussion

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Company Profiles

• Definitive Business Solutions, LLCDefinitive Business Solutions (DBS) helps clients drive performance and compliance by delivering proven and integrated solutions for selecting and managing project investments. In addition to their hallmark solution Integrated Portfolio Management (IPM), DBS offers SMARTopics™, a web-based governance system for improving performance and compliance. DBS is a privately held company headquartered in Reston, Virginia. For more information on Definitive Business Solutions, please visit www.DefinitiveLLC.com

• Decision Lens, Inc.Decision Lens, a Falls Church, Virginia based company focused on developing and implementing next-generation prioritization methodologies, has the most advanced methods for supporting critical decisions. Founded in 2004, Decision Lens’s solutions are based on cutting-edge technology designed to facilitate organizations in structuring group decisions and setting priorities. For more information on Decision Lens, Inc. please visit www.DecisionLens.com

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About Us

We help clients driveperformance and compliance.

We deliver proven and integrated solutions for strategically aligning, selecting, and managing

project investments.

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About Us

PortfolioAnalysis & Selection

PipelineManagement

PerformanceManagement

Program Management & Project Management (Enabler)

Business Case Analysis (Enabler)

Resource Management & Risk Management (Enabler)

Governance System

DBS offers an integrated set of processes, methods, and toolsthat help enterprises select and manage portfolios

to improve performance

Integrated Portfolio Management

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Client Successes

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Analytical Hierarchy Process (AHP)

Selection Goal

Factor 1 Factor 2 Factor 3

Sub-Factor

Rating Scale

Sub-Factor

Rating Scale

Sub-Factor

Rating Scale

Sub-Factor

Rating Scale

Sub-Factor

Rating Scale

Sub-Factor

Rating Scale

• Developed by Dr. Thomas Saaty over 20 years ago.

• A highly regarded and widely used decision support process

• Government• 27+ Federal Agencies• $120B+ allocated annually

• Commercial• 7,000+ Corporations• 33% of Fortune 500

• Academic• 100+ Universities• 60+ MBA Programs• 1000+ Articles• 100+ Dissertations

Illustrative

Selection Criteria

Sub-Criteria and Rating Scales

Using a process called“Pairwise Comparisons”, each

Factor and Sub-factor is weighted by its relative importance to the

Selection Goal.

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Rating Scale (Sample)

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Best-Value Selection Process

DevelopStatementOf Work(SOW)

Form SourceSelectionEvaluationBoard

DevelopProposalEvaluationCriteria

Review& AssessProposals

ConductSensitivityAnalysis

MakeBest-ValueSelection

JustifyandDocumentDecision

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Build EvaluationModelFactors

Sub-FactorsRating Scales

Prioritize Criteria(Pairwise

Comparisons)

InputSOW

Selection CriteriaBrainstorming

Define Evaluation Criteria Consensus

Evaluation CriteriaFor Inclusion into the

RFP

ConductInconsistency

Analysis

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RFP Releasedand

Proposals Received

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FactorsFactor Score

DispositionCommentsStrengths

WeaknessesDeficienciesClarificationsFactor ScoreJustifications

QuickRead of

Proposals

Sub-FactorsStrengths

WeaknessesDeficienciesClarifications

Conduct IndividualProposal Evaluations

Consensus

ConsensusEvaluation Report (CER)

for all Factors/Sub-Factors

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Demonstration

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Brainstorm Selection Criteria

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Build Evaluation Model

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Identify Participants

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Prioritize Criteria

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Review Criteria Weighting

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Conduct Inconsistency Analysis

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Identify Vendors (Offerors)

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Score Proposals & Build Consensus

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Review Scoring Results

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Conduct Sensitivity Analysis

Documents

1 Best-Value Source Selection Demo April 20 th, 2005 John R. Sammarco, PMP Managing Partner Definitive Business Solutions, LLC “Driving Performance and