1. GENERAL INFORMATION³n... · 1. GENERAL INFORMATION 1.1 Name of Humanitarian Organisation/Country of registration INTERMON 1.2 Title of the Action "Integrated preparedness towards

EUROPEAN COMMISSIONDIRECTORATE GENERAL FOR HUMANITARIAN AID AND CIVIL PROTECTION – ECHO

SINGLE FORM FOR HUMANITARIAN AID ACTIONS

1. GENERAL INFORMATION

1.1 Name of Humanitarian Organisation/Country of registration

INTERMON

1.2 Title of the Action

"Integrated preparedness towards Natural Disasters in highly vulnerable urban areas of the Province of Esmeraldas, Ecuador."

1.3 Area of intervention (country, region, localities)World Area Countries Region

America ECUADOR Province of Esmeraldas

1.4 Start date of the Action

Start date 18/04/2011

If the Action has already started explain the reason that justifies this situation (urgent Action or other reason)

1.5 Duration of the Action in months

18 months 0 days

1.6 Start date for eligibility of expenditure

Is the start date for eligibility of expenditure equal to the date of submission of the initial proposal?

No

If yes, explain expenses charged to the budget between date of initial proposal submission and start date ofthe action

If no, enter the start date for eligibility and explain

18/03/2011

In order to avoid delays in the start of the action, the start date for eligibility of expenditure is18-March-2011; this will be helpful for logistic matters

1.7 Requested funding modalities for this agreement

Co-financing

In case of 100% financing, justify the request

1.8 Urgent action

No

1.9 Control mechanism to be applied

P

1.10 Proposal and reports

Submission date of the initial proposal 16/03/2011

Purpose of this submission REVISED PROPOSAL

ECHO reference 2011/00360/RQ/01/02

Date of this submission 29/03/2011

2. NEEDS ASSESSMENT

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2.1 Date(s) of assessment; methodology and sources of information used; organisation/person(s) responsiblefor the assessment

The analysis of needs began with the implementation of DIPECHO project, carried out between June 2009 and August 2010.Thanks to the coming together of communities and authorities, it was possible to obtain a general view of the situation in thearea. Afterwards, between October and November 2010, a detailed analysis was carried out of both primary and secondaryinformation, which was gathered thanks to the field teams support implementing the above mentioned DIPECHO project. Atthis stage, technical information about disaster-prone areas was obtained, and community leaders, response bodies, theSecretaría Nacional de Gestión de Riesgos (National Secretary on Risk Management), the local government of Esmeraldas,NGOs with a humanitarian mandate present in the province and representatives of the COE (Comité de Operaciones deEmergencia or Emergency Operations Committee) in Esmeraldas canton were consulted.

As a result of this work, it was stated that the vulnerability towards disasters in urban areas grows in a more accelerated anddramatic manner than in rural areas, basically due to the permanent random occupation of population living in extremepoverty in high risk areas who have migrated from rural areas of the same province or from Southern Colombia. After this firststage of evaluation and with the support of local authorities and important actors, an intervention proposal was elaboratedfocusing on the urban area of the Esmeraldas canton, as well as on its province, with institutions bound to the disaster riskreduction and humanitarian response.

The second stage was carried out between November and December 2010. It was based on consultation meetings withcommunities and institutions both at local and national levels. Field visits were also carried out in order to gather informationas for the specific need for intervention in the identified communities. This stage was carried out by IO´s humanitarian team,with the support of UGA´s staff (Unidad de Gestión Ambiental or Unit of Environmental Management) of the municipality ofEsmeraldas and the SNGR´s Provincial Direction. Thanks to this, not only was the necessary information for the interventiondesign gathered, but also possible strategic alliances with both national and local institutional actors, such as grassrootsorganizations, were identified.

The main sources of information used were as follows:

Institutions: The Secretaría Nacional de Gestión de Riesgos (SNGR from now on) (National Secretariat for RiskManagement), the municipality of Esmeraldas, the Provincial Direction of the Ministry of Education, the grassrootsorganizations of urban parishes, Luis Vargas Torres University, UNHCR and UN Habitat.

Non-governmental organisations: Save the children, HIAS, the Centro Agro-artesanal "Ni un paso atrás" ("Not a singlestep back" Agrarian and Handicrafts Centre); the Vicariate of Esmeraldas, the Ecuadorian Red Cross, the CID-PUCESEResearch and Development Centre.

Bibliography: GEO Esmeraldas, Perspectivas del medio ambiente urbano (Urban environment perspectives) UNEP,FUNDAMYF and the municipality of Esmeraldas, 2006; Amenazas, vulnerabilidad, capacidades y riesgos en El Ecuador(Hazards, vulnerability, capacity and risk in Ecuador), COOPI, IRD, Oxfam, 2003.

Perfil Urbano Ambiental de Esmeraldas, municipality of Esmeraldas, 2007; Adaptación al cambio climático en Ecuador y laciudad de Esmeraldas: vulnerabilidades y oportunidades (Adaptation to climate change in Ecuador and the city ofEsmeraldas: challenges and opportunities) ONU-Habitat, 2009, CITIES IN CLIMATE CHANGE INITIATIVE UN Habitat;Documento País Ecuador 2010, Socios ECHO.

2.2 Problem statement and stakeholder analysis

According to the 2001 census, Esmeraldas is the Ecuadorian province with the highest rate (42.40%) of extreme poverty withunsatisfied basic needs (SIISE), due to a low state presence and to a scarce coverage of social or development assistanceprogrammes.The environmental report prepared by the municipality of Esmeraldas in 2007 indicates that the lack ofregulations on territorial planning has created an urban fabric made of spontaneous settlements, whilst the current invasionprocess in urban areas has caused an uncontrolled occupation in the more elevated parts of the city, as well as in theriverbanks of the Esmeraldas river, which are the most disaster-prone areas.The population of Esmeraldas is exposed tomultiple threats, such as floods, tsunamis, earthquakes and landslides, as well as threats associated to climatechange.According to different studies carried out by the UN, temperature will probably increase up to +3°C (37.4°F), andchanges in the rainfall patterns will probably impact directly on the livelihoods of the most vulnerable population. Thescenarios of the sea level increase foresee that anywhere from 3% and 6% of the current city of Esmeraldas would bepermanently or periodically flooded by the sea towards the end of the century, displacing between 12,000 and 20,000persons, should the current population density be maintained[1].Pursuant to the Country Paper prepared by DIPECHOpartners in the framework of the VII Action Plan for South America, Esmeraldas is the province with the highest interventionpriority in the Ecuadorian coastal area, with a high risk level[2], according to the evaluation carried out following themethodology suggested by the SNGR.During these previous years, some governmental institutions of the province ofEsmeraldas have been benefited by national and international NGOs in DRR (disaster risk reduction) initiatives. However,they admit that it is still necessary to work in community training, education, raising awareness and response coordination, asthe urban population is increasing along with the demand for institutional capacity and resources to carry out theseinitiatives.At a national level, the preparedness has not been defined as a priority public policy. This is why, at a local level,there are no resources available to develop any systematic work with the population living in high-risk areas, nor have anytechnical capacities been adopted at an institutional level so that effective risk reduction programmes are led.Recently,Esmeraldas canton has undergone recurrent emergencies due to floods and landslides, having the institutions try to establishresponse coordination protocols. However, the main problems have been the scarce and almost nonexistent response duringthe first hours of the crisis and the lack of technical capacity of large-group shelter areas (for over 100 persons).[1]Adaptation to climate change in Ecuador and the city of Esmeraldas: an assessment of challenges and opportunities, UNHabitat 2009.[2] Ecuador Country Paper, final version, prepared by ECHO partners in the framework of the VI ActionPlan

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2.3 Summarise findings of the assessment (include full report in annex, if relevant) and link these to the Action

At institutional levelThe SNGR has both the technical and the legal responsibility to lead issues related to the DRR inEcuador. The government has made efforts to consolidate the institutional nature of the body. In November 2009, the SNGRunderwent a structural change, producing a redefinition process of tools, protocols for intervention and for institutional flowchart, thus entailing a backward step regarding the advances reached by the previous STGR. Recently, the SNGR haspublished its 2010-2014 social building strategy, which is expected to be developed with the support of national actors andinternational cooperation. This fact might represent an added value contributing to the local implementation of such strategy.At a provincial level, there is a lot of willingness to continue with the DRR work in Esmeraldas. This willingness has beenexpressed through a request to IO by the local authorities and institutions of the Esmeraldas canton COE to consolidate thepreparation work in the canton areas most vulnerable to disasters, as well as to support the coordination and inclusion of thecommunity in the training and DRR processes at an institutional level.The authorities of Esmeraldas canton have developedrisk maps and institutional emergency and contingency plans. However, they have not succeeded in developing strategies orin having resources available to put them into practice. At community level: 60% of the Esmeraldas canton population lives inthe flood-prone area of the Esmeraldas and Teaone rivers. A similar number of persons would be exposed to the impact oftsunamis. The population forecast for 2009 in the urban parishes of the Esmeraldas canton. Approximately 14,000 families(21% of the canton population) are highly vulnerable to different adverse climatic phenomena. These families have scarceeconomic resources and live in dwellings built with poor quality materials, generally in informal settlements located in high-riskareas, such as areas prone to be flooded by rivers, hillsides and hills located in the high part of the city[1]. These areas areconcentrated mainly in the urban parishes of 5 de Agosto and Esmeraldas.According to official studies, the populationssettled in high-risk areas have occupied a space that is unsuitable for residence. This is one of the state and local authorities’arguments not to advance investments enabling the access to services such as water or basic sanitation, programmesfocused on public health or the implementation of mitigation works aimed at disaster risk reduction. In these high risk areas,very few families have practical tools or the minimum knowledge necessary to face critical situations.The responseinstitutions have technical resources just to respond to small scale emergencies, with a few homes or little groups involved.This situation is well known by the communities living in high-risk areas, which increases their vulnerability. Aware of theperception of abandonment by the authorities, the population does not trust either the institutions or the National RiskManagement System. For that, they require education and awareness at all levels.Over the last years, the communities havegained knowledge on the hazards they are exposed to. However, an assistance vision prevails. They do not recognise thecommunity role as a first response resource, nor the importance of citizenship organization both for preparedness activitiesand for advocacy activities on DRR issues.[1] C i t i e s i n c l i m a t e c h a n g e i n i t i a t i v e, ONU Habitat2010

Tables with additional information

Dates and details for Needs assessment

Dates Staff Profile Objective of the missionOctober 2010/November 2010

Humanitarian Programme Manager South America

Risk Reduction Officer Ecuador

Gathering of secondary information,contact with authorities at nationallevel, meetings with other NGOsworking in Esmeraldas province

10th to 30thNovember 2009

Risk Reduction Officer Ecuador

Humanitarian Programme Manager South America

- Director of the Unidad de Gestión Ambiental,municipality of Esmeraldas, Juan Montaño.

Detailed assessment of communitiesliving in vulnerable areas in theEsmeraldas canton, within theprovince of Esmeraldas. Meetings withlocal authorities, communities,including community leaders andspecific groups (i.e. voluntaries,women and students).

Population by urban parish of the Esmeraldas canton

PARISH POPULATION*5 de Agosto 32,582Simón Plata Torres 38,567Luis Tello 18,453Bartolomé Ruiz 18,453Esmeraldas 25,467Total 133,522Total canton forecast for 2009 183,000

* Population forecast for 2009 (municipality of Esmeraldas)

3. HUMANITARIAN ORGANISATION IN THE AREA OF INTERVENTION

3.1 Humanitarian Organisation's presence in the area of intervention: brief overview of strategy and current orrecent activities in the country

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Intermón Oxfam has been working in the country since 1989, on both humanitarian and development projects. Humanitarianwork takes place within the Oxfam International framework, with a mandate to respond to crises and carry out DRR work,using rights based approach. IO has implemented the following projects in the humanitarian area in recent years:

Project Amount (in ) Major Partners Funding

Response to flooding in Manabí2005 96,300

CIPEP

Intermón Oxfam and OxfamAmerica

Response to eruption ofTungurahua 2006-2007 100,000

Direct operations Intermón Oxfam own funds

Disaster preparedness inEsmeraldas 168,000

FEPP / IO

Intermón Oxfam own funds

Improvement of sheltersTungurahua 2006-2008 100,000

CESA

AECID

STGR capacity strengthening2008/2009 284,000

STGR / IO

AECID

Response to coastal flooding 2008WaSH 330,000

Direct operations ECHO

Intermón Oxfam

Livelihoods rehabilitation, coastalflooding 2008 250,000

Direct operations

AECID

Disaster preparedness in EloyAlfaro and Esmeraldas 385,000

FEPP / IO

ECHO

Intermón OxfamTotal 1,584,600

The last DIPECHO project implemented by IO in the province of Esmeraldas during the 2009-2010 focused on three ruralparishes in Eloy Alfaro canton and on an urban parish of Esmeraldas canton. This allowed for creating strategic alliances withseveral actors with both provincial and cantonal presence, as well as learning lessons intended for improving futureinterventions with regards to DR, especially in the urban area where still work to do, more than in the rural area.

The button "Annex" can be used to attach an area map of intervention

3.2 Actions currently on-going and funding requests submitted to other donors (including other EC services) inthe same area of intervention - indicate how overlap and double funding would be avoided

There are not actions currently on-going or submited to other donors by Intermón Oxfam in this specific area of the country.

4. OPERATIONAL FRAMEWORK

4.1 Exact location of the Action (include map of project location)World Area Countries Region Location

America ECUADOR Province of Esmeraldas Esmeraldas municipallity

Map of project location (reference)

See annex N° 1 - Exact location of the Action. The action will be implemented in the urban area of the EsmeraldasMunicipallity (Canton Esmeraldas).

4.2 Beneficiaries

4.2.1 Total number of direct beneficiaries 7.000

7,000 persons located in urban areas in the parishes of 5 de Agosto and Esmeraldas in Esmeraldas canton. This group isequivalent to 12% of the total population projected in both urban parishes and corresponds to an estimation of thepopulation living in high-vulnerability areas carried out by the municipality of Esmeraldas. Direct beneficiaries will bemainly reached through training and capacity-building activities, early-warning systems and awareness campaigns.

Tables with additional information

4.2.2 Status of the direct beneficiaries (multiple options possible)

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IDPs No

Refugees No

Returnees No

Local population Yes

Others (e.g. for Grant Facility, thematic funding, etc ...) No

4.2.3 Specificities of direct beneficiaries (please elaborate, refer to groups as appropriate, e.g.unaccompanied minors, disabled, children, ex-combatants ...)

The direct beneficiaries are the urban population of Esmeraldas canton, located in the areas more prone to disasters,especially to hazards such as landslides, floods, tsunamis and earthquakes. The vulnerable population is divided into twosegmented groups according to their location and the threats they are exposed to.The first group is made of populationliving in the more elevated area of the city in a steep slope and on unstable land that can suffer from landslides. In thisarea, neither DP capacity building activities have been carried out nor have DRR implementation actions been supported.Once or twice a year in the area, people need to be evacuated to improvised shelters without organization mechanismsor the minimum conditions necessary for this purpose.The second group is located in the riverbank of the Esmeraldasriver and its affluent, the Teaone river, in an area originally covered by the mangrove swamp ecosystem that has beeneroded and illegally occupied by immigrants from rural areas of the same province or by the Colombian population(generally without a regulated migratory status). The riverbank has been invaded without any planning regulation,therefore suffering a significant environmental deterioration.It is important to highlight that the work in the beneficiarycommunities will be carried out with a territorial perspective, in other words, through grassroots organizations, womenassociations, production cooperatives, families located in vulnerable areas and educational institutions.

The identified beneficiaries will be trained and empowered to use the early warning system developed during the lastDIPECHO project, which allows enabling early responses of the community and institutions by the occurrence of events.For the training process, Oxfam will make use of methodologies and support materials designed by Oxfam and otherpartners in the last action plan.

4.2.4 Direct beneficiary identification mechanisms and criteria

Communities are larger than the number of direct beneficiaries, therefore criteria selection have to be applied inorder to identify direct beneficiaries. The main criteria that will be taken into account are as follows:

Families living in highly vulnerable areas to natural hazardsFamilies with school-aged childrenWomen-headed familiesPeople with awareness and motivation in relation to DP workSchools or other education institutions located in high risk areas Volunteers working in the high risk areas Farmer Asociations living and/or working in the high risk areas

4.2.5 Describe to what extent and how the direct beneficiaries were involved in the design of the Action

In a joint mission between IO, SNGR volunteers and the Environmental Management Unit of the municipality ofEsmeraldas, a trip to the most vulnerable areas was organised and men and women living there were interviewed. Themain gaps regarding community preparedness towards disasters were also identified. Also, consultation meetings withgrassroots organizations (such as pro-improvement bodies, sports associations, women associations and representativesfrom the educational sector) were carried out to define the communitys level of preparedness towards disasters and toidentify the training demands of the communities and the feasibility of fulfilling them through a DP implementation.

A workshop with the canton COE representatives was organised, during which each institution presented theirassessment regarding the main institutional and community gaps observed in emergencies in the province during theprevious years, specifically in the urban area of the Esmeraldas canton. This allowed for establishing work collaborationagreements and for prioritising both the subject and the area for the implementation.

Finally, contact was established with the Situation Room in the province of Esmeraldas and with the SNGR, who offeredinformation relating to the population in the canton attended during the last emergencies and to the mitigation workplanning. The aim was to determine which communities will be attended by the government in the short run and, hence,to centre the project in populations without access to the DRR public offer.

4.2.6 Other potential beneficiaries (indirect, "catchment", etc ...) 20.000

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Social Communicators: In the province of Esmeraldas, there is a wide range of written, radio and television media, whofrequently have staff with little or no DP knowledge. Governmental institutions have communication departments which donot manage to spread articulated information about the Risk Management policies boosted by the SNGR. This way andin coordination with the SNGR and other ECHO partners, a joint communication strategy directed towards strengtheningthe local DP capacities and their visibility at a national level will be implemented. Journalists and social communicatorsfrom Esmeraldas and other coverage areas by UNDP and Red Cross will be participating in the training program.Communication strategy will be carried out among the DIPECHO projects going on in Ecuador.

Universities: Some DRR campaigns, training programs and initiatives will be carried out with the help of some researchcentres, university professors and students, as they have great interest in joining this type of activities and great potentialto design innovative activities involving different community groups.

Oxfam will also support in the development of contingency plan workshops in Esmeraldas, which is aimed at universitiesand institutions from 21 cantons in Ecuador, under the UNDP project.

Esmeraldas cantonal COE: Some organizations which are members of COE, such as the Ministry of Education, the FireBrigade, the Red Cross, some health institutions, the municipality of Esmeraldas, the Police and the Armed Forces will betechnically supported in DP issues. Following the successful approach, according to IO

4.2.7 Direct beneficiaries per sector

Sector Number of beneficiariesLocal disaster management components 7,000Institutional linkages 300 peopleInformation, Education, Communication 20,000 peopleSmall scale infrastructure and services 4,000 people

Sector Nb beneficiaries/sector

Disaster preparedness 7.000

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2011/00360/RQ/01/02


4.3.1 OPERATIONAL OVERVIEW OF THE ACTION : Logical framework

.

.

.

Title of the Action"Integrated preparedness towards Natural Disasters in highly vulnerable urban areas of the Province of Esmeraldas, Ecuador."

principal objectiveTo support strategies and complement existing strategies that enable local communities and institutions to better prepare for, mitigate and respond adequately to naturaldisasters by enhancing their capacities to cope and respond, thereby increasing resilience and reducing vulnerability in South America.

Intervention logic Objectively verifiable indicators Sources of verification

specific objectiveEnhance capacities, skills and improveknowledge of urban communities, aswell as government institutions in themunicipality of Esmeraldas, in theCoast of Ecuador, in order to be betterprepared for natural disasters

indicator 1

target value

80% of the targeted beneficiaries, localauthorities and institutions withrepresentatives at the local level haveimproved their knowledge, attitudesand practices towards the DRR

source of verification 1Baseline and KAP survey, risk maps,contingency plans validated by SNGR.

indicator 2

target value

5 neighbourhoods involved in theproject improve their organizationalstructures, and set up mechanisms foran effective coordination with theresponsible institutions.

source of verification 2Agreements for cooperation betweenlocal institutions and local emergencycommittees ("LECs" from now on).

indicator 3

target value

Esmeraldas cantonal COE developsand implements 3 preparedness toolstowards disasters with the help of theinstitutions and the communitiesinvolved

source of verification 3Baseline and KAP survey, risk maps,contingency plans validated by SNGR.

Risks and assumptionsPolitical conflicts at National orInternational level do not interfere withthe operation.a) Oxfam has established contact withboth local and national governmentauthorities to analyze the implication ofrelocating the families who are living onillegal lands throughout the Ecuadorianterritory. The municipal council ofEsmeraldas and the SNGR hasconfirmed that the priority area for thisproject will not be affected, that it is notin the official registry of privateproperties that are illegally occupied.Therefore in the high risk area thegovernment has built five educationalcentres, access road and other publicinvestments, that will make it difficultfor the government to relocate thepeople. Finally it has been identifiedthat most of the land occupied by thepeople in the high risk areas ofEsmeraldas canton belongs to themunicipal council, which also hasinterest in the development of structuraland non structural mitigation measures(DRR). For ensuring the sustainabilityof the action, the mitigation studies andworks will be implemented in the safeareas of Esmeraldas city in cooperationwith the community and the localgovernment.

b) As a preventive measure of asudden change of authorities, Oxfamhas built a strategic alliance with otherDIPECHO project at regional andnational levels (EIRD, UNDP andUNESCO), which will be strong supportfor the process, by generating anetwork of analysis, discussion and

80% of the targetedbeneficiaries

5 neighbourhoods

3 preparedness tools

GRANT AGREEMENT

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network of analysis, discussion andvalidation with the SNGR. The mainissues will be instruments, protocols ofresponse and other activitiesdeveloped locally. By this means, theresults obtained will be considered asthe government's disaster riskreduction strategy at both local andnational level.

result 1R.1. The urban communities in theEsmeraldas canton vulnerable todisasters are better organised andhave tools for emergency localmanagement.

indicator 1.1

target value

R1.IOV1. At the mid term of the project,at least 5 Neighborhoods will have alocal emergency committee linking thecommunity and the governmental level.

source of verification 1.1CPE setting-up minutes, List of participants in trainingworkshops.Photographic record.

indicator 1.2

target value

R1.IOV2. 100% of High-riskcommunities know the early warningsystem and have mechanisms foradequate and timely emergencymanagement.

source of verification 1.2Emergency plans documents revisedand validated by SNGR, KAP study, Reports of Drill

indicator 1.3

target value

R1.IOV3. At the end of the project,each Neighborhood has developedemergency plans

source of verification 1.3KAP study, Emergency plans documents revisedand validated by SNGR Reports of Drill.

result 2R.2. The Risk ManagementDecentralised National System isimplemented at the local level withparticipation of authorities, institutionsand the community.

indicator 2.1

target value

R2.IOV1. There is at least 1coordination and communicationformal protocol between regional,municipal and local emergencycommittees before the end of theproject.

source of verification 2.1KAP study applied to public civilservants, and agreements betweenLocal Emergency Committees andPublic Institutions

indicator 2.2

target value

R2.IOV2. 80 % of the Local authoritiesare aware of the high-risk areas incoordination with the Local EmergencyCommittees.

source of verification 2.2KAP study List of participants in trainings

5 Neighbourhoods

100% of High-riskcommunities

5 neighborhouds

1 formal protocol

80% of the LocalAuthorities

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indicator 2.3

target value

R2.IOV3. At the mid term of the project,the UMGdR has a plan for the midterm, to be implemented in the high riskareas of the Municipality.

source of verification 2.3Document of the Strategy Work Plan of the UMGdR

result 3R.3. Communities in high risk areashave improved their knowledge on thecurrent disaster risk and on the newrisks associated with climate change,whilst they know which measures theycan implement to reduce them.

indicator 3.1

target value

R3.IOV1. 90% of the families identifythe main hazards and know how torespond to their impact.

source of verification 3.1KAP Study applied to public civilservants and Local EmergencyCommittees

indicator 3.2

target value

R3.IOV2. 80% of the community inhigh-risk areas gets involved in DRRand climate change campaigns

source of verification 3.2KAP study / Simulation reports

indicator 3.3

target value

R3.IOV3. 5 of the main local mediaspread adequate and timelyinformation on DRR

source of verification 3.3SNGR certification and the Ministry ofEducation

result 4R4. Communities and authoritiesidentify and implement measures toreduce vulnerability towards disasters.

indicator 4.1

target value

R4.IOV1. At least 2 neighbourhoods,at the end of the project, improve theavailable infrastructure used in theevent of a disaster.

source of verification 4.1Diagnostic of mitigation works Works implemented by oxfam andSNGR in community facilities Photos

indicator 4.2

target value

R4.IOV2. At the end of the project, 5neighbourhoods and local authoritieselaborate and validate risk mitigationstudies.

source of verification 4.2Mitigation works study validate bySNGRKAP study

indicator 4.3

target value

R4.IOV3. 2 high-risk neighbourhoodsdevelop micro projects of vulnerabilityreduction in urban livelihoods.

source of verification 4.3Micro projects implemented PhotosKAP Study

UMGdR

90% of the families

80% of thecommunity

5 Local media

2 neighbourhoods

5 neighbourhoods

2 high riskneighbourhoods

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activity 1.1A1. Identification and training of leaders and groups organised in each neighbourhood.

activity 1.2A2. Setting up and training of Local Emergency Committees[1]

activity 1.3A3. Development and dissemination of the early-warning system and emergency plans.

activity 2.1A1. DP training activities for local authorities at a provincial level.

activity 2.2A2. Facilitate linkages between LECs with local Institutions working in Risk Management

activity 2.3A3. Setting-up and consolidating a network of DRR facilitators in coordination with the SNGR.

activity 3.1A1. Awareness campaigns on DP and CC, with materials elaborated by national organizations and other ECHO partners adapted to the province of Esmeraldas.

activity 3.2A2. Capacity building sessions, conferences and symposia, with help of LECs and research centres of universities in Esmeraldas.

activity 3.3A3. Accompaniment to Schools to facilitate the risk management certification by the SNGR and the Ministry of Education.

activity 4.1A1. Diagnostic study of DRR Mitigation Needs.

activity 4.2A2. Dissemination and participative prioritization of low-cost works.

activity 4.3A3. Implementation of demonstrative works with the participation of the community

PreconditionsPolitical conflicts at a local level do not interfere in the relation between institutions and communities.

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4.3.2 MORE DETAILED INFORMATION PER RESULT - result (1)

Details

Result's short description

R.1. The urban communities in the Esmeraldas canton vulnerable to disasters are better organised andhave tools for emergency local management.

global cost (eur) 56.214,81 Eur

Sector Disaster preparedness

Sub-sector Local disaster management components

number of beneficiaries 7000

status of beneficiaries IDP population refugees returnees others

Detailed description

7,000 persons, local population in urban areas of the parishes of 5 de Agosto andEsmeraldas, Esmeraldas canton.


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Objectively verifiable indicators

1/3 - Objectively verifiable indicators

Short description target value

R1.IOV1. At the mid term of the project, at least 5Neighborhoods will have a local emergencycommittee linking the community and thegovernmental level.

5 Neighbourhoods

Sources of verification Detailed description

CPE setting-up minutes, List of participants in training workshops.Photographic record.



R1.IOV2. 100% of High-risk communities know theearly warning system and have mechanisms foradequate and timely emergency management.

100% of High-riskcommunities


Emergency plans documents revised and validatedby SNGR, KAP study, Reports of Drill



R1.IOV3. At the end of the project, eachNeighborhood has developed emergency plans 5 neighborhouds


KAP study, Emergency plans documents revised and validatedby SNGR Reports of Drill.

At the end of the project, each Neighborhood has developed emergency plans validated bySNGR


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Activities

1/5 - Activities

Start date 18-04-2011

End date 31-07-2011

Short description

A1. Identification and training ofleaders and groups organised ineach neighbourhood.


In coordination with the Esmeraldas Risk and Environmental Management Unit, a register ofleaders and grassroots groups (present in the high-risk neighbourhoods and interested inparticipating in DRR activities) will be generated. Once the community coordination spacesare generated, a training plan will be carried out. This plan will be focused on theconstruction of local capacities towards the early response for the reduction of risks. Thiswill include the spreading of material produced by other DP initiatives in similar contexts toEsmeraldas and the participation of leaders in training activities organised at provincial ornational levels directly coordinated with government actors and other ECHO partners. Themain topics to be included in the training plan are specified here:

Hazards, vulnerabilities and capacities in risk managementPreparation and implementation of family emergency plansEarly-warning systems in the province of EsmeraldasSocialization of the National Risk Management System and its community managementtoolsDissemination and sharing of existing risk mapsTraining on evacuation and rescue, shelter management, community health, water andsanitation, first aid.

2/5 - Activities


End date 31-12-2011

Short description

A2. Setting up and training ofLocal Emergency Committees[1]


Supporting the strategy of Social Construction boosted by the SNGR, the setting up and/orconsolidation of LECs in each neighbourhood will be enabled. They will receive formaltraining with support from groups of volunteers of the Civil Defence and Esmeraldas RedCross. The participation of the LECs will also be supported in an articulated networkimplemented by the SNGR. The aim of that is the development of local organizationalcapacities for DP with the participation of the communities bound to institutions and to thelocal government. Some of the LECs setting-up activities will be the communityidentification of needs for basic response equipment, as well as the identification ofresources and opportunities for establishing a valid communication channel with theauthorities.

[1] The name of committees will vary according to the nomenclature given by the SNGR,which can be local committees for the reduction of risks or some other similar names.

3/5 - Activities


End date 31-03-2012

Short description

A3. Development anddissemination of the early-warningsystem and emergency plans.


In the DP intervention implemented by Oxfam in the VI Action Plan framework, animplementation of an early-warning system was supported with the help of severalgovernment institutions and organizations for international cooperation. Given the broadterritorial coverage of the system, consolidation work with communities and institutions isrequired mainly with regard to use, maintenance and hazard monitoring. The currentlyinstalled system is formulated just to activate tsunami alerts. However, according to theirtechnical features, it is possible to expand it so that it warns about other incidences such asfloods and landslides. This is why an adaptation work and a training of the system areneeded, so that it is useful for multiple hazards while also being sustainable with time.

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4/5 - Activities


End date 30-04-2012

Short description

A4. Strengthening of groups ofvolunteers responding to disastersand their presence in the high-riskarea.


In Esmeraldas canton, there are several groups of volunteers in areas of DRR. However,they do not receive technical support or resources from government bodies. This is why theyneed to be helped to strengthen their technical capacities in order to carry out effective andadequate work within the community. They also need specific equipment for responding toemergencies. Furthermore, IO will support these groups in the implementation of hiringstrategies and the training of new volunteers living in the high-risk area. This task will bemainly carried out by the groups of volunteers of the Civil Defence, the Red Cross, theMinistry of Education and the LECs.

5/5 - Activities


End date 31-08-2012

Short description

A5. Exchange activities betweenLECs, groups of volunteers,authorities and local media.


As a way of facilitating discussion spaces and social construction with regards to DRR,connection and joint work action activities will be organised between LECs and importantlocal actors such as the media, the local government, response bodies, etc. In the canton, aminimum of 3 activities focused on the socialization of DP actions at both community andinstitutional levels will be carried out. Moreover, these actions will be spread at a provinciallevel thanks to the media.


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Means and costs

1/6 - Means and costs

Short description cost

A1. Identification and training ofleaders and groups organised inevery neighbourhood

6.000,00 Eur


Meetings/ workshops



A2. Setting-up and training ofLECs 1.500,00 Eur


Meetings/workshos



A3. Development and spreadingof an early warning system andemergency plans

6.000,00 Eur


Workshops, trainings, materials, meetings



A4. Strengthening of groups ofvolunteers responding to disastersand their presence in the

5.600,00 Eur


Trainigns, Exchanges, meetings



A5. Exchange activities betweenLECs, groups of volunteers,authorities and media

4.000,00 Eur


Workshops, training materials



Local and Expatriate Staff directlylinked with this result 33.114,81 Eur


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Project coordinator salary and social charges, DRR technician salary and social charges


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Details


R.2. The Risk Management Decentralised National System is implemented at the local level withparticipation of authorities, institutions and the community.

global cost (eur) 68.231,10 0 Eur


Sub-sector Institutional linkages and advocacy




300 persons, local leaders, university community. Key civil servants of someorganizations which are members of the cantonal COE and local authorities.


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R2.IOV1. There is at least 1 coordination andcommunication formal protocol between regional,municipal and local emergency committees beforethe end of the project.

1 formal protocol


KAP study applied to public civil servants, andagreements between Local Emergency Committeesand Public Institutions

R2.IOV1. There is at least 1 coordination and communication formal protocol betweenregional, municipal and local emergency committees before the end of the project.



R2.IOV2. 80 % of the Local authorities are aware ofthe high-risk areas in coordination with the LocalEmergency Committees.

80% of the LocalAuthorities


KAP study List of participants in trainings

/



R2.IOV3. At the mid term of the project, theUMGdR has a plan for the mid term, to beimplemented in the high risk areas of theMunicipality.

UMGdR


Document of the Strategy Work Plan of the UMGdR

UMGdR - Municipal Unit for Risk Management is an office recently created, this office is indirect management with the Major Office, its role is to coordinate all efforts in the RiskManagement area.


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Activities

1/7 - Activities


End date 30-06-2012

Short description

A1. DP training activities for localauthorities at a provincial level.


Training workshops and technical accompanying sessions will be organised for the memberinstitutions of the cantonal and provincial COE, which will be thoroughly implemented withthe Risk and Climate Change Management Unit of the municipality of Esmeraldas and theSNGR provincial direction. The training programme will include the following issues:

Preparedness towards disasters and adaptation to climate changeDamage evaluation and analysis of needs for decision-makingEarly-warning systems at community levelHuman rights in response to disastersThe Sphere Project and the INNE RegulationsInstitutional contingency plans and coordination for the responseGeographic information systems for disaster risk reductionMethodological development and evaluation of community simulationsWater and sanitation as a response to disastersRecovery of livelihoods in the responseFormulation of projects with a risk reduction perspective

2/7 - Activities


End date 30-06-2012

Short description

A2. Facilitate linkages betweenLECs with local Institutionsworking in Risk Management


Activities will be implemented with the goal of setting up mechanisms of support andcooperation between the LECs and the local organizations of preparedness and responseto disasters. Furthermore, a revision of tools and an analysis of local context will be done inorder to establish inputs to elaborate an advocacy strategy oriented towards risk reductionat a local level. Any input obtained at this stage will be used to design awareness andadvocacy campaigns, which will be spread at both local and national levels in coordinationwith other DIPECHO partners.

3/7 - Activities


End date 31-01-2012

Short description

A3. Setting-up and consolidating anetwork of DRR facilitators incoordination with the SNGR.


Once the community leaders registry has been conformed and the DRR training with supportfrom the SNGR has been done, a facilitator network will be implemented. This network willbe aimed at establishing a link between the national risk management system and thedisaster-prone communities. Thanks to this coordination network, activities related to thefollowing topics will be carried out:

Linking and integration of local leaders and coming together with DDR institutions Identification of strategic alliances and management of community DRR activities Preparation of community inventories to establish needs of equipment for emergencyresponse Experience exchange mechanisms and communication strategies

4/7 - Activities


Short description

A4. Accompanying the Risk

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End date 31-08-2012Management Municipal Unit indeveloping a Risk Managementstrategy.


The municipality of Esmeraldas has just created an ordinance to implement the Risk andClimate Change Management Unit, which will be directly mentored by IO in order to definea municipal risk management strategy and to develop DRR activities at a community level.This project will be regularly present at the UGRCC with the aim of directly engaging thestaff in the design and implementation of DRR activities, with the participation of the high-riskcommunities, and in the consolidation of a municipal early-warning system.

5/7 - Activities


End date 18-07-2012

Short description

A5. Elaboration and/or spreadingof technical information forincreasing local knowledge on DPand Climate Change


With the support of two research and development centres of the Catholic University ofEcuador and Luis Vargas Torres University, complementary technical studies will be carriedout, with the aim of deepening on the local information about the classification of risks andnatural disasters, effects associated with climate change and early-warning communitysystems. Moreover, the spreading of studies and strategies on climate change that arebeing elaborated with support from the UN system (ONU-Habitat) will be encouraged.

6/7 - Activities


End date 30-04-2012

Short description

A6. Contribution to the updating ofthe Country Document


Through direct coordination with ECHOs partners in Ecuador, the SNGR and nationalDRR organizations, the Country Report will be updated, thanks to several stages ofconsultation, discussion and agreement with significant DRR technical and political actors inEcuador. In the framework of this activity, a national workshop will be organised, with theparticipation of institutions, beneficiary communities and DP international cooperationactors.

7/7 - Activities


End date 18-10-2012

Short description

A7. Setting-up a projectmanagement committee


Bearing in mind the political will of different actors in the canton, a Management Committeeis foreseen to be set up, with the participation of the City Hall, the SNGR, the COE (and itsorganizations), universities, community leaders (of the LECs) and the technical staff of theproject. They will meet once a month, in regular procedures, to plan the activities for thefollowing month and to evaluate the advances and difficulties. This is a measure for theinstitutions to get positively involved in the project, with a sustainability perspective and ahand-over strategy.


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Means and costs



A1. DP training activities for localauthorities at a provincial level 7.200,00 Eur


Workshops, training, materials, transportation for local authorities



A2. Binding LECs with local bodiesrelated to Risk Management 3.000,00 Eur


Meetings, fora, trainings



A3. SET ting-up and consolidatinga network of DRR facilitators incoordination with the SNGR

4.500,00 Eur


/



A4. Accompanying the RiskManagement Municipal Unit indeveloping a Risk Managementstrategy

5.000,00 Eur


/



A5. Elaboration and/or spreadingof technical information forincreasing local knowledge on DPand CC

4.958,14 Eur


/



Contribution to the updating of theCountry Paper 7.458,15 Eur

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/



SET ting-up a projectmanagement committee 3.000,00 Eur


/



Expatriate and local staff directlylinked to this result 33.114,81 Eur


/


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Details


R.3. Communities in high risk areas have improved their knowledge on the current disaster risk and onthe new risks associated with climate change, whilst they know which measures they can implement toreduce them.



Sub-sector Information, education, communication




7,000 persons as direct beneficiaries, 20,000 as catchment population, since the parishes of 5 de Agosto and Esmeraldas have 50,000inhabitants altogether. Actions for this result will have a broader reach for the local population.


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R3.IOV1. 90% of the families identify the mainhazards and know how to respond to their impact. 90% of the families


KAP Study applied to public civil servants and LocalEmergency Committees

R3.IOV1. 90% of the families in high-risk areas identify the main hazards and know how torespond to their impact.



R3.IOV2. 80% of the community in high-risk areasgets involved in DRR and climate change campaigns

80% of thecommunity


KAP study / Simulation reports R3.IOV2. 80% of the community in high-risk areas gets involved in DRR and climate changecampaigns and actions.



R3.IOV3. 5 of the main local media spreadadequate and timely information on DRR 5 Local media


SNGR certification and the Ministry of Education /


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Activities

1/5 - Activities


End date 31-10-2012

Short description

A1. Awareness campaigns on DPand CC, with materials elaboratedby national organizations andother ECHO partners adapted tothe province of Esmeraldas.


Development of an external communication strategy, which will be designed andimplemented favouring the involvement of the beneficiaries of the project, by elaboratingcontents adapted to the context of Esmeraldas according to materials which have beensuccessfully used in other DRR experiences. It will also be spread through mass mediaoutlets such as newspapers, local radio channels and television, and by participating intrade fairs and community activities in coordination with other cooperation agencies presentin Esmeraldas such as UNHCR, HIAS, PNUD and GTZ. Awareness will be raised thanks toalternative media outlets such as posters, banners or placards located in strategic sites.

2/5 - Activities


End date 30-06-2012

Short description

A2. Capacity building sessions,conferences and symposia, withhelp of LECs and researchcentres of universities inEsmeraldas.


Interdisciplinary and inter-sector activities will be organised, aimed at boosting scientificinterest at a local level towards the research and the spreading of the reasons causingdisasters. Special emphasis will be placed on the strategic guidelines of the 2005-2015Hyogo Action Framework, on its incorporation in the risk management public policies inEcuador, and on its pertinence in the context of Esmeraldas. Two research centres presentin Esmeraldas will support the development of these activities. These centres are theCatholic University of Ecuador and Luis Vargas Torres University, which have developedjoint initiatives in the areas of Territorial Planning and Adaptation to Climate Change for theprovince of Esmeraldas.

3/5 - Activities


End date 30-06-2012

Short description

A3. Accompaniment to Schools tofacilitate the risk managementcertification by the SNGR and theMinistry of Education.


A training process with teachers and students will be carried out, in order to promote aculture of risk reduction thanks to the revision, adaptation and spreading of educationalmaterial, the organization of practical sessions for emergency management in schools andthe connection with neighbouring communities to educational centres. Oxfam has a largestock of communication kits for risk management in the educational sphere which has beendonated by UNICEF with the aim of strengthening the work with educational institutions at alocal level. Periodic meetings will be held in coordination with the Ministry of Education andother ECHO partners working with schools, to generate everyday support materials andclear communication strategies, so that the activities have a great impact in the area ofintervention.

4/5 - Activities

Short description

A4. Recreational activities with

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End date 31-08-2012

groups of children, youngsters,women, and the elderly toimprove their knowledge andsensitivity on hazards they areexposed to and on adaptationmeasures.


Community awareness through the work with specific groups present in the high-risk area,focused towards the dissemination of DP messages with dance, handicrafts and localgames. Together with government agencies and ECHO partners in Ecuador, an activity willbe carried out at a national level with the participation of youngsters. Thanks to leisureactivities, they will develop DDR skills and leadership for spreading lessons learned at alocal level.

5/5 - Activities


End date 31-08-2012

Short description

A5. Capacity-building activitieswith media (Journalists) workersand university students incoordination with the SNGR andother ECHO partners


One of the best practices identified under the VI Action Plan in Ecuador, was the capacitybuilding with media workers (Journalists) in the Province, this activity is planned to beimproved and widespread to other provinces, this time, inviting other stakeholders. The training plan will be improved and will include other modules developed by the SNGR,aimed at the main local media presents in the area of intervention and at the communicationdepartments of government agencies bound to the risk management national system. Thisactivity will be carried out in coordination with the SNGR, ECHO partners in Ecuador and acentre of higher education, which will issue a certificate to the participants.


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Means and costs



A1. Advertising, awareness andadvocacy campaigns on DP andCC

8.100,00 Eur


Campaigns (radio spots, public activities) and materials



A2. Capacity building sessions,conferences and symposia, withthe help of LECs and researchcentres of universities inEsmeraldas

4.500,00 Eur


Workshops, training sessions, materials, transport of University staff



A3. Accompanying educationalcentres to facilitate the riskmanagement certification by theSNGR and the Ministry ofEducation

4.200,00 Eur


Transport of Education Ministry, materials, workshops



A4. Activities with groups ofchildren, youngsters, women andthe elderly

3.031,76 Eur


Materials, rewards for recreational activites



A5. Training activities with socialworkers and university students 10.500,00 Eur


Trainings, materials




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Expatriate staff salaries and social charges, local coordinator salary and social charges


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Details


R4. Communities and authorities identify and implement measures to reduce vulnerability towardsdisasters.



Sub-sector Small-scale infrastructure and services




4000 people will be benefited from small scale works, identified and implemented with helpof the beneficiaries; beneficiaries will be the people living in the most at risk areas. Thisresult will also benefit to a more wide population, thanks to the diagnostic that will be carriedout for the area.


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R4.IOV1. At least 2 neighbourhoods, at the end ofthe project, improve the available infrastructureused in the event of a disaster.

2 neighbourhoods


Diagnostic of mitigation works Works implemented by oxfam and SNGR incommunity facilities Photos

Works implemented by the community:

Shelters rehabilitation and has been implemented by the community



R4.IOV2. At the end of the project, 5neighbourhoods and local authorities elaborate andvalidate risk mitigation studies.

5 neighbourhoods


Mitigation works study validate by SNGRKAP study

Communities and authorities participate in the elaboration of risk mitigation studies, which isvalidated by SNGR.



R4.IOV3. 2 high-risk neighbourhoods develop microprojects of vulnerability reduction in urbanlivelihoods.

2 high riskneighbourhoods


Micro projects implemented PhotosKAP Study

/


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Activities

1/5 - Activities


End date 29-06-2012

Short description

A1. Diagnostic study of DRRMitigation Needs.


With IOs technical support and government agencies present in the Esmeraldas canton,an identification study will be carried out, including the technical pre-design and structuraland non-structural mitigation low-cost work estimates. These studies may be implementedin the high-risk area so the communities will have an advocacy tool before the authoritiesand it will also become a self-management tool for grassroots institutions. The necessaryinput will be also available to prioritize community participation in the activities supported bythe project in the framework of this component.

2/5 - Activities


End date 31-01-2012

Short description

A2. Dissemination andparticipative prioritization oflow-cost works.


Once the diagnostic study has been developed, a dissemination and prioritization stage willbe carried out, so that the communities understand the nature and impact of each of themitigation works that can be implemented and they can also identify how the wholecommunity can participate in implementing those works or in the resource managementtogether with the authorities. Having information and suggestions for that implementation,the top priority will be those which are the most technically feasible and repeatable andthose with a greater impact for the reduction of vulnerability. Following will come the nextstage of execution and education towards the sustainability of works.

3/5 - Activities


End date 31-08-2012

Short description

A3. Implementation ofdemonstrative works with theparticipation of the community


A minimum of two low-cost mitigation works will be implemented for the reduction ofvulnerability in the urban context. The works will be implemented with workforce from thebeneficiary communities, together with the technical supervision of member bodies of thecantonal COE, which will also participate in the educational workshops with the aim ofguaranteeing the sustainability of works.

4/5 - Activities


End date 31-07-2012

Short description

A4. Drill, Simulations ofevacuation and sheltermanagement.


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Periodical drill, simulation exercises will be carried out from the beginning of the project withthe participation of the community and response bodies so that the level of preparednessand the goals being reached are evaluated. Methodological guides developed by otherinstitutions will be used and the participants will try to validate a guide document forsimulations with the SNGR.

5/5 - Activities


End date 31-08-2012

Short description

A5. Development of micro projectsof vulnerability reduction in urbanlivelihoods.


A non-structural micro-project of mitigation will be implemented, aimed at vulnerabilityreduction in livelihoods. This project will be implemented in coordination with urbanproductive cooperatives and university research centres. This initiative will include asmall-scale productive activity developed by settlers of high-risk areas.


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Means and costs



A1. Diagnostics study of DRRmitigation needs 4.958,14 Eur


Facilitator, transport of local authorities, worksops, meetings, publication of the diagnostic



A2. Participatory disseminationand prioritising of low cost works 2.400,00 Eur


Workshops, meetings



A3. Implementation ofdemonstrative works with theparticipation of the community

20.000,00 Eur


Construction materials



A4. Simulations of evacuation andshelter management 2.000,00 Eur


Meetings, materials, communication costs



A5. Micro- project development forreducing vulnerability in urbanlivelihoods

7.000,00 Eur


Agricultural inputs (enhanced seeds, tools, materials)





Expatriate salaries and social charges, Watsan officer salaries and social charges

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4.3.2 More detailed information per result 4.3.2.4 Other costs

[5636]


Other costs Initial amount

institutional visibility/communication 1.500,00

Running Costs 13.010,00

General Administration 3.000,00

Repair and Maintenance 2.800,00

Travel costs 16.450,00

Service contracts 8.600,00

Equipment 3.339,98

Support National Staff 44.108,42

Total other costs 92.808,40

GRANT AGREEMENT

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4.4 WORK PLAN (E.G. ANNEX GANTT CHART)

Description (the button "Annexes" can be used to attach a document with the workplan)

See annex N° 2 - Work Plan

4.5 MONITORING, EVALUATION, AUDIT AND OTHER STUDIES

4.5.1 Monitoring of activities (explain how, by whom)

The monitoring will be carried out by the field team, which will be led by the general project coordinator and will be based onthe tracking of the action plan monthly determined by the project management committee (activity 7 of R2). Additionally, astudy of knowledge, attitudes and practices (KAP) will be applied as a tool for achieving results and indicators. This study hasbeen an agreement achieved by the jmajority of the ECHO partners in Ecuador, and this will be applied whithin the VII ActionPlan.

An external evaluation will be developed after the timeframe of the project with the aim of obtaining a structuredassessment in relation to project results, their relevance, impact, effectiveness, ownership and sustainability. The evaluationwill include conclusions and recommendations for the future projects. This study will be carried out by a consulting group, inconjunction with the Red Cross and UNDP.

4.5.2 Please indicate the studies that will be undertaken

An external evaluation during the Action No

An external evaluation after the Action Yes

An external audit during the Action No

An external audit after the Action No

An internal evaluation or internal audit related to the Action Yes

4.5.3 Other studies

Yes

If Yes, please elaborate

With the aim of performing an evaluation of results, considering the knowledge, attitudes and practices on DP at a locallevel, a KAP study will be carried out, bearing in mind two moments: the start-up of the project and the end of it. The goalof this study will be to establish a comparative analysis in two phases and to obtain considerations related to the impact ofthe project on the intervention area. This activity will be carried out in coordination with the DIPECHO projects in Ecuador,which have reached a consensus on some joint indicators with the goal of facilitating the Monitoring, Evaluation andLearning mechanisms form the different experiences. Thus, a comparative study of the different projects can be done andit is also possible to establish the impact of the Action Plan on the country.

Please remember that for external evaluations, audits and studies financed by the Commission the Termsof Reference have to be agreed by DG ECHO before launching the selection procedure.

5. CROSS-CUTTING ISSUES

5.1 Describe the expected level of sustainability and/or connectedness

Given that this is a second intervention in the same province, we propose an exit strategy, based on the sustainability ofactions taken during the two projects, the fundamentals of this strategy are:

a. Institutional sustainability: The foreseen management model - directly involving authorities, organizations and civil societyactors - aims at associating them directly to the activities of the project, with specific responsibilities that will improve theirskills on this and will give them better tools and a better approach to the communities, so that they can continue with the workadvanced to date.

b. Community sustainability: It has become evident that working in vulnerable areas that are adequately identified is a relevantfactor towards sustainability, as the people identify the need of preparedness towards disasters. In this case, communitiesand authorities have identified the parishes of 5 de Agosto and Esmeraldas as the most vulnerable areas in the canton.Oxfam work in the field has gained much experience and knowledge, and those practices that can be now implemented bythe communities themselves.

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c. Political changes at national level: Oxfam has always considered disaster preparedness as the mainstream in all itsprojects, including its decision making at national, provincial and local levels. This process involve elements of prevention,mitigation and early warning, that will be discussed at national level through partnerships with other ECHO partners workingwhit national and regional projects. This will provide key inputs to achieving the consolidation of the decentralized system ofrisk management in Ecuador, which is one of the most important output indicators defined by different humanitarian actorspresent in the country.

5.2 Continuum strategy (Linking Relief, Rehabilitation and Development)

IO and its partners apply a strategy of long-term work and strategic long-term links to its activities. As mentioned previously,IO has already worked on disaster preparedness, local development (together with mayoral and other local authorities) andcommunity organisation projects in the area. These plans will continue, as IO considers DP to be one of the strategicelements which must be present in its work, as are strategies on the rights of women and on sustainable livelihoods. TheHumanitarian Strategy for the next years, as it has been for the last years, will be linked directly with 3 main mandates:

Working in DRR with and through local partners,Capacity building for disaster response for partners, IO´s staff and local communities through DP projects, andResponse to humanitarian crises, under international standards, focused on the WaSH sector and livelihoods whenrelevant.

This means that this project is not an isolate initiative, but makes part of a long term programme that looks beyond than theachievements of this proposal.

Oxfam will seek financial assistance from both the local and national government for the development of the DP strategies inboth during and after project

5.3 Mainstreaming (e.g. Disaster Risk Reduction, Children, Human rights, Gender, Environmental impacts, othersto be specified)

Gender: Although the coastal area is known for its well-spread male chauvinism, in Esmeraldas canton, women have led theDP, a balanced participation in the setting-up of groups and emergency committees has been followed and their leadershipshown has been evident and very well recognised. They have also played a determining role in community facilitation and asmultipliers of knowledge and tools. This is why, in this proposal, this skill will be promoted and coordinated in an adequatemanner with their daily activities to avoid work overload.

Multicultural identity: The province of Esmeraldas is a good example of the Ecuadorian rich cultural diversity. The majorityAfro-Ecuadorian population of the area shares the land with indigenous and mixed race communities. In urban areas, there isalso Colombian population, who had left behind the armed conflict of their country, and has resettled there looking for securityand livelihood opportunities. Vulnerable communities comprise a mix of all these population groups, and this mixture will betaken into account when designing activities.

Children and youth: Activities will be developed to take into account the large proportion of school-aged children, especiallyin urban areas, where support from organisations such as INFA will be crucial.

Adaptation to climate change: The province of Esmeraldas is one of the areas in Ecuador most likely to suffer the impactof climate change. However, at a local level, there is no knowledge of the meaning of this process and its relation to DRR.This is why IO will develop all the capacity-building activities and the awareness campaigns with a climate changeperspective in the DP, bearing in mind natural hazards historically present and the new risk scenarios that could affect thecommunity. Likewise, the need to incorporate a DRR and climate change adaptation strategy in the Urban Planning andManagement will be emphasized.

6. FIELD COORDINATION

6.1 Field co-ordination (indicate the Humanitarian Organisation's participation in coordination mechanisms withother relevant stakeholders, e.g. clusters, NGOs, UN agencies, others to be specified as well as the links with theConsolidated Appeal Process, when relevant)

Intermon Oxfam participates in various coordination forums in Ecuador, one being the coordinator for Spanish NGOs. On aninternational level, it is part of the Global WaSH cluster as a member of Oxfam International.

In Esmeraldas IO has an important status before other organisations of the International Cooperation, is recognised as oneof the NGO´s who have implemented a long term, and high impact in DRR; at the National level, IO makes part of thedifferent national initiatives in the humanitarian sector, such as the Humanitarian Network, called by the United NationsSystem, and the Sphere Commitee, recently set up by the SNGR.

IO is interested in leading some of the joint actions planned for the VII Action Plan, as well as it was done in the last ActionPlan, taking into consideration the lessons learned from that opportunity and improving as much as possible in order toimprove the impact of such activities.

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6.2 National and local authorities (relations established, authorisations, coordination)

During the development of the VI Action Plan, IO generated important working alliances with the cantonal COE memberorganizations (amongst them, the municipality of Esmeraldas, the provincial bureau of the SNGR and the ministries ofHealth, Education and Social Inclusion MIES-INFA). The current proposal comes out not only from the interest of IO toconsolidate their work in this area but also from the express request of these organizations for IO to implement anintervention in the zones of the urban area that are most vulnerable to disaster. At the same time, human resources anddiffusion media have been devoted to a complete intervention with both institutional and community involvement.

Moreover, some coordination agreements with other humanitarian NGOs and UN agencies working in the province have beensigned, especially with UNHCR, Save The Children, UNESCO, Solidaridad Internacional, among others.

6.3 Co-ordination with DG ECHO (indicate the Humanitarian Organisation's contacts with DG ECHO and itstechnical assistants in the field)

The present proposal has been presented to the ECHO regional office, which recognizes the work achieved in Esmeraldas.During all the planning stages of this proposal, the DG ECHO has been consulted to receive their suggestions, commentsand contributions.

ECHO is also aware of the efforts that have been made in order to coordinate this Action Plan as much as possible, whithinthe partners, and also the coordination between partners and the National Institutions.

7. IMPLEMENTING PARTNERS

7.1 Name and address of implementing partner(s)

This proposal will be directly implemented by a technical team of IO, together with local partners, such as the City Hall, theCOE, the SNGR Provincial Unit, the RM and Climate Change Municipal Unit and two local universities.

7.2 Status of implementing partners (e.g. NGO, local authorities, etc.) and their role

Since the different partners have different roles and status, they are summarised in the following chart:

Partner Status Role Result contributing toCity Hall Local authority Facilitating the coordination and the link of the community to

government agencies through the UMGdR and CCR1, R2, R3, R4

SNGR Governing body atnational level

Establishing lines of action, sharing tools, defining thematic priorities R1, R2, R3, R4

COE Coordinator at local level Promoting and facilitating the participation of institutions with riskmanagement competencies

R1, R2, R3, R4

Universities Civil Society Education/communication campaigns and facilitating mitigation studies R3 and R4

7.3 Type of relationship with implementing partner(s) and the expected reporting by the implementing partner

8. SECURITY AND CONTINGENCY MEASURES

8.1 Contingency measures (Plan B/ mitigating actions to be taken if risks and assumptions spelled out in thelog-frame materialised)

To keep linkages with other institutions that might give continuity to the activities, and

establish agreements with them, as a B plan.Risk and assumptions Contingency measuresThe rainy season brings normal rainfall; physical accessto communities is therefore not impaired.

Activities will be planned taking into account the months ofheaviest rainfall

The authorities the project liaises with remain in place andsupport project activities.

Maintain good relationships at central level to anticipatepossible changes.

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The situation regarding armed conflict in Colombiaremains stable in border areas.

Due to it being a border area, a detailed context analysismust be carried out, with careful monitoring of any politicaland security changes which could affect the project.

The political situation in Ecuadorremains stable and social crisesdon not arise in EsmeraldasProvince

IO has a contingency plan for political

crisis which includes evacuation

protocols for expatriate staff, however,

the staff must be aware of any change in

the political context and foreseen how it

impacts on the project.IO has a contingency plan forpolitical crisis which includesevacuation protocols for expatriatestaff, however, the staff must beaware of any change in the politicalcontext and foreseen how it impactson the project.

The SNGR keeps a stablestructure, remains its presenceand operations at the field, andkey staff is not removed fromtheir positions

Tener vínculos con todas las instancias pertinentes paraque los acuerdos se puedan lograr por distintas vías

8.2 Security considerations

8.2.1 Security situation in the field, describe briefly

The city of Esmeraldas has quite a particular security context, basically due to the diversity of hazards, risks anddynamics present one of the most complex ones is the scarce presence of the State and the high levels of corruptionboth in the private and public sectors. Furthermore, due to its geopolitical situation, the province of Esmeraldas haswitnessed the overflowing of the Colombian conflict, manifested through irregular groups and some practices related toorganised crime such as hit men, kidnappings and illegal labour contracting. On the other hand, the northern area of theprovince is an illegal trafficking corridor, where the most usual smuggling goods are arms, drugs and fuel.

Despite the previous elements, the problem with the highest risk for humanitarian work is the high level of common crimeas it is focused in the urban areas of Esmeraldas, where the operational bases of organizations and humanitarian staffresidencies are normally located. Recently, a significant number of NGO civil servants working in that area have beenrobbed or assaulted. This situation has been thoroughly analysed by IO, which during 2010 made an analysis of thecontext of the province of Esmeraldas and established a close communication and information exchange with actorsworking in the area, such as UNHCR, Volens, HIAS, RET and other local organizations. After that, a security guide forhumanitarian actions was prepared - which is updated twice a year and has become an essential working tool in thatarea.

8.2.2 Has a specific security protocol for this Action been established?

Yes

If Yes, please elaborate

The basic security rules IO works with are in keeping with the general principles of the institution for DevelopmentCooperation and Humanitarian Aid. The central elements defined in the security protocol for field offices are thefollowing:

Role and Responsibility in the field: It establishes the person responsible for the staff in the field, both thepermanent one and the visitors.

1.

Area context: It includes an analysis of the current situation and the different actors in the area. Thisprocedure is updated regularly.

2.

Hazards and risk analysis: After the information obtained has been evaluated, the security level accordingto the institutional policies is established. In the case of Esmeraldas, the security level is 2.

3.

Standard operational procedures: It contains a series of regulations oriented towards the staff's security,identification and visibility, communication, trips, evacuation, finance security, health, informationmanagement and other elements according to the requirement of the context.

4.

Security reports and incident registers: In any of IO's field operations, an updated incident registry is kept.Any incident is reported and discussed with the security assessment team, which offers support in case any

5.

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security rule or prevention and control mitigation measure need to be amended in that security context.

8.2.3 Are field staff and expatriates informed of and trained in these procedures?

Yes

9. COMMUNICATION, VISIBILITY AND INFORMATION ACTIVITIES

9.1 Planned communication activities (in field and/or in Europe)

The following actions will be carried out in order to raise awareness of the co-financing of DG-ECHO for this project:

The ECHO logo and a brief explanation of its work will be incorporated into all publications, training, and materialdistributed as part of the project. Individuals participating in the project will be given t-shirts, caps and other items incorporating the ECHO logo, it willbe mandatory to wear them while developing projects activities.Representatives of ECHO will be invited to participate in appropriate events such as seminars, presentation of plansand training sessions, and provided with a space to make presentations if desired. In monitoring visits by ECHO to the project, the role of the donor will be especially emphasized. In meetings with public institutions, NGOs and other key actors, the source of financing and role of the donor will beexplicitly mentioned. The project staff will at the start of activities receive basic training on ECHO and the EU in general in order to be ableto disseminate this information during the project. IO in Quito counts with a communications officer, who will produce human interest stories in regard to the project, tobe used on Oxfams website and in Oxfams other communication materials, and to be sent to national newspapers.

9.2 Visibility on durable equipment, major supplies, and at project locations

In intervention area, billboards will be set up (according to local practices and respecting the environment) inprominent positions providing information on the project. Infraestructures will be identifed with donors and implementing partners logos according to practices in the projectarea.Further there will be the donor identified in all training materials, such as polo shirts, materials donated to the differentinstitutions/organizations.

All Project materials, transport means financed by ECHO and used in this project will be identified with the emblem ofthe donor Organisation and with the emblem and name of Intermón Oxfam.

9.3 Planned publication activities

10. HUMAN RESOURCES

10.1 Indicate global figures per function and status Title/function Status Staff nr. Mans / months Comments

Project Coordinator Expatriate staff 1 18,00 In charge of the management ofthe general project, the binding ofthe local work at a national level,and the respecting securityregulations

Local Coordinator Local staff 1 17,00 In charge of the management ofthe project at a local level,especially with regards toadvocacy actions and institutionalrelations

Administation and Finances Local staff 1 17,00 Responsible for the financialfollow-up, purchase proceduresand financial reports

Driver/logistician Local staff 1 17,00 In charge of the teams trips to thefield, purchases and the inventoryfollow-up

Community promoter Local staff 1 17,00 Responsible for the execution andimplementation of the communitymobilization activities,communication and relations withlocal institutions

DRR technician Local staff 1 17,00 Responsible for the execution and

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DRR technician Local staff 1 17,00 Responsible for the execution andimplementation of activities relatedto local risk management andmitigation actions

Wat/San Local staff 1 10,00 Responsible for the execution andimplementation of the activitiesrelated to small mitiggation works

Finances Responsible Local staff 1 1,00 Responsible for the following - upthe finances and administrationpart from the capital office

Humanitarian Manager Expatriate staff 1 1,00 Responsible for the follwing - up ofthe technical matters from theregional office

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11. FINANCIAL OVERVIEW

Financial overview of the action* Initial Budget*

EXPATRIATE STAFF 58.527,71

NATIONAL STAFF 119.707,81

RUNNING COSTS 13.010,00

GENERAL ADMINISTRATION 4.500,00

REPAIRS AND MAINTENANCE 2.800,00

TRAVEL COSTS 23.950,00

SERVICE CONTRACTS 88.406,19

EQUIPMENT, MATERIALS AND CONSTRUCTION 40.939,99

Subtotal direct eligible costs 351.841,70

Direct eligible costs = Sum of amount per result + Other costs351.841,70

Indirect costs (max. 7%) 24.628,92

Total Costs 376.470,62

Funding of action Initial

Direct revenue from Action ,00

Contribution by applicant 56.470,63

Contribution by other donors ,00

Contribution requested from ECHO 319.999,99

% of total funding 85

Total Funding 376.470,62

GRANT AGREEMENT

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12. ADMINISTRATIVE INFORMATION

12.1 FPA number (if applicable)

2008 FPA 8-059

12.2 Name and title of legal representative signing the Agreement

Ms Imma RAMBLA - Resp. Unité Captation Fonds Publics

12.3 Name, telephone, e-mail and title of the person(s) to be mentioned in Article 7 of the AgreementName Title Phone Fax E-mail

Belen Marin International FundingManager

(+34) 93 482 07 44 (+34) 93 482 07 07 [email protected]

Nicolas Gravier European union FundingOfficer

(+34) 93 482 08 36 (+34) 93 482 07 07 [email protected]

12.4 Name, telephone, fax and e-mail of the representative in the area of interventionName Phone / Fax / E-mail Address field office

Vinicio VillalbaCountry Director

Phone: (593-2) 225-62-72 Intermon Oxfam EcuadorAvenida de Los Shyris 2312 y El UniversoCasilla 17-21-544Quito - Ecuador

Fax: (593-2) 225-62-72E-mail: [email protected]

12.5 Bank accountAccount number Bank / Branch address Account holder BIC code / IBAN code

00420010180110008120 Banco Guipuzcoano SA Fundacion Intermon288 Calle Aragon ES - Barcelona ES42 0042 0010 1801 1000

8120

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ANNEX A: PROCUREMENT TABLE

Description of thesupplies, services orworks

Quantity Amount (EUR) Procurement procedure Derogation (Forecast) Launchdate procedure

(Forecast)Contracting date

Comment

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Documents

1. GENERAL INFORMATION³n... · 1. GENERAL INFORMATION 1.1 Name of Humanitarian Organisation/Country of registration INTERMON 1.2 Title of the Action "Integrated preparedness towards