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Royal Society of Chemistry Internship Grant Scheme

AGREEMENT

These terms and conditions apply to the award by RSC to the Business of the Internship Grant for the

purpose of funding the Internship Placement as detailed in the Business’s Application as set out in

Schedule 1.

AGREED TERMS

1. INTERPRETATION & DEFINITIONS

In this Agreement:

i) Any headings in this Agreement shall not affect the interpretation of this Agreement.

ii) A reference to a statute or statutory provision is a reference to it as it is in force for the

time being, taking account of any amendment, extension, or re-enactment and includes

any subordinate legislation for the time being in force made under it.

iii) References to “including” and “include(s)” shall be deemed to mean respectively

“including without limitation” and “include(s) without limitation”.

iv) In the event, and to the extent only, of any conflict between this Agreement and the

Schedules, the terms of this Agreement will take precedence.

In this Agreement the following terms shall have the following meanings:

Bribery Act: the Bribery Act 2010 and any subordinate legislation made under that Act from

time to time together with any guidance or codes of practice issued by the relevant government

department concerning the legislation.

Business: the company that applies for/ claims the Internship Grant.

Business Application: the application of the Business for the award of the Internship Grant,

including details of the work to be undertaken by the Intern during the course of the Internship

Placement.

Data Protection Legislation: the European Union's General Data Protection Regulation

(2016/679), the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI

2003/2426), the Data Protection Act 2018 and all applicable laws and regulations relating to the

processing of personal data and privacy as amended, re-enacted, replaced or superseded from

time to time, including where applicable the guidance and codes of practice issued by the United

Kingdom's Information Commissioner.

EnterprisePlus: the RSC’s service for micro, small and medium companies in the chemical

sciences sector.

Feedback Form: the evaluation form to be completed by the Intern in accordance with these

terms and the template annexed in Schedule 2 of this Agreement.

Group Company: in relation to the Business, that Business, any subsidiary or holding company

from time to time of that Business. Reference to a holding company or a subsidiary means a

holding company or a subsidiary (as the case may be) as defined in section 1159 of the

Companies Act 2006.

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Intern: a newly recruited individual employed by the Business to undertake an Internship

Placement. The Intern must be a university graduate or post-graduate who has graduated within

the last three (3) calendar years, or an individual who is returning from a career break from full-

time employment. The Intern must not previously have been employed by the Business.

Internship Placement: a temporary placement in the Business, for a minimum term of three

(3) months and a maximum term of [six (6) months], within a technical project which has

significant chemistry content and a defined outcome, as detailed in the Business Application.

Internship Grant: an award of £4,000 (four thousand pounds sterling GBP) to be used by the

Business solely to assist in funding the salary of an Intern undertaking the Internship Placement.

2. CONDITIONS & PURPOSE OF GRANT

2.1 The Business shall use the Internship Grant only for the purpose of funding the salary of the

Intern during the course of the Internship Placement, and in accordance with the terms and

conditions set out in this Agreement. The Internship Grant shall not be used for any other

purpose without the prior written agreement of the RSC.

2.2 If the Business wishes to change the scope of the Internship Placement project, it shall submit

details of the requested change to RSC in writing by way of a new proposal and such change

shall only be implemented if agreed by the RSC in writing.

3. ELIGIBILITY CRITERIA

3.1 In order to be eligible for the Internship Grant, the Business must:

(a) Satisfy the RSC’s due diligence checks conducted at Companies House (including but

not limited to up to date filing requirements and active trading status);

(b) Be, or qualify and become, a member of EnterprisePlus;

(c) Have traded for a minimum of one (1) year prior to submitting the Business

Application;

(d) Not have recruited an RSC funded Intern in the last 12 months preceding submission

of the Business Application;

(e) Will directly employ an Intern for the Internship Placement within three (3) months of

the date of this Agreement;

3.2 The RSC reserves the right to reject any Business Application that does not meet the Eligibility

Criteria for the Internship Grant (as outlined above).

3.3 Subject to meeting the Eligibility Criteria, the Business (including any Group Company) shall

be limited to receiving one Internship Grant per calendar year.

TERMS OF THE PLACEMENT

3.4 The Business will be responsible for directly employing the Intern for the duration of the

Internship Placement for a minimum of 21 hours per working week, not exceeding 48 hours per

working week. The Business undertakes to issue a contract of employment to the Intern that is

in compliance with relevant laws and regulations and which covers the duration of the Internship

Placement. The Business undertakes to ensure that the Intern has the legal right to work in the

UK.

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3.5 The Business must comply with all relevant employment and health and safety legislation

requirements, in addition to the RSC’s Associates Code of Conduct as set out in Schedule 3.

The Business will provide documentation confirming such compliance on the RSC’s reasonable

request.

3.6 The Business shall be responsible for the proper management and supervision of the Intern for

the duration of the Internship Placement and must allocate a supervisor or manager with an

appropriate level of supervisory experience and technical expertise to support the Intern during

the Internship Placement.

3.7 The Business will encourage and support the Intern to apply for RSC membership at the start of

the Internship Placement. The RSC will cover the cost of RSC membership for the Intern for

one calendar year, which shall be in addition to payment of the Internship Grant. Any future

renewal costs will be the responsibility of the Intern and/or the Business.

INTERN RECRUITMENT, REPORTING AND OTHER OBLIGATIONS

Recruiting the intern:

3.8 The company is responsible for the recruitment of the Intern for the Internship Placement.

Within three (3) months of the date of this Agreement the Business must have recruited an Intern

to fill the Internship Placement, and shall provide the RSC with confirmation of the

commencement of the Internship Placement. This shall include the Business completing and

returning a copy of an online Internship Placement start form (to be provided by the RSC) and

a copy of the Intern’s contract of employment with the Business.

3.9 Should the Business fail to recruit an Intern for the Internship Placement within three (3) months

of the date of this Agreement, this Agreement will terminate in accordance with clause 14. The

Business may submit a new Business Application for the award of the Internship Grant in the

following calendar year. Award of any future Internship Grants to the Business shall be at the

sole discretion of the RSC.

During the internship:

3.10 The Business shall provide the RSC with the Feedback Form, no later than 3 months from the

Internship Start Date, and in such format as the RSC may reasonably require. The Feedback

Form will take the format of the template annexed in Schedule 2 of this Agreement.

3.11 The Business shall advise the RSC forthwith of any known or potential claim(s), dispute(s),

accident(s), data security breaches and/or complaint(s) raised by the Intern, on behalf of the

Intern, or in relation to the Internship Placement generally.

3.12 The Business shall advise the RSC forthwith in the event that it withdraws from the Internship

Placement, or in the event that the Internship Placement is terminated early, howsoever

termination arises.

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4. PAYMENT OF GRANT

4.1 Subject to clauses 4.2, 4.4 and 11, the RSC shall pay the Internship Grant to the Business in one

lump sum on the three (3) month anniversary +/- 3 days of the commencement of the Internship

Placement provided that:

(a) The Business has complied with, and accepted the requirements of, the Terms and

Conditions of this Agreement;

(b) The Business continues to meet the Eligibility Criteria as at the date of payment;

(c) The Business has supplied the RSC with all requisite information, including the

information required by clause 3.8;

(d) The Intern has successfully completed at least 3 (three) months of the Internship

Placement (full time equivalent); and

(e) The Business has provided RSC with the Feedback Form in accordance with clause

3.9.

4.2 In the event that the Intern withdraws from the Internship Placement, or the Internship

Placement is otherwise terminated (for whatever reason) before the Intern has completed 3

(three) months of the Internship Placement, the RSC shall not be obliged to make payment of

the Internship Grant, or any part thereof, or any associated costs/losses of the Business.

4.3 Payment of the Internship Grant will be made in pound sterling (£). The Business must notify

the RSC of any changes to its bank account details.

4.4 The RSC has the right to seek reimbursement in the event of an overpayment in relation to any

Internship Grant made to the Business. The RSC also has the right to suspend payments to the

Business where it has reasonable concerns about any aspect of the Internship Placement

including any information provided by the Business in accordance with clause 3.1.

4.5 Should any part of the Internship Grant remain unspent at the end of the Internship Placement,

the RSC may request that any unspent monies are returned by the Business to the RSC by no

later than 1 month following expiry of the Internship Placement.

4.6 The Business shall promptly repay to the RSC any money incorrectly paid to it either as a result

of an administrative error or otherwise. This includes (without limitation) situations where

either an incorrect sum of money has been paid or where the Internship Grant monies have been

paid in error before all conditions attaching to the Internship Grant have been complied with by

the Business.

5. FINANCIAL ACCOUNTS, RECORDS & REPORTING

5.1 The Internship Grant shall be shown in the Business's accounts as a restricted fund and shall not

be included under general funds.

5.2 The Business shall keep separate, accurate and up-to-date accounts and records of the receipt

and expenditure of the Internship Grant.

5.3 The Business shall keep all records, accounts and any other relevant documents relating to the

expenditure of the Internship Grant for a period of at least six years following receipt of the

Internship Grant. Following payment of the Internship Grant in accordance with clause 4.1, the

RSC reserves the right to request any financial information in respect of the Internship Grant

from the Business.

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5.4 The Business shall allow the RSC (including those persons authorised by the RSC) access to its

financial records on reasonable notice and at reasonable times for audit purposes. Where any

audit reveals any breach or non-compliance by the Business, the Business shall bear the costs

of RSC carrying out such audit.

6. ACKNOWLEDGEMENT AND PUBLICITY

6.1 The Business shall permit the RSC to publicise the Internship Grant and its association with the

Business in such manner as the RSC may require form time to time (acting reasonably).

6.2 The Business shall obtain the RSC’s prior written consent to all promotional activity or publicity

relating to the Internship Grant, including use of the RSC’s name and/or logo and must consult

with the RSC’s Communications team on any press statements that may be issued about the

Internship Grant.

6.3 In using the RSC's name and logo, the Business shall comply with all reasonable branding and

publicity guidelines issued by the RSC from time to time.

6.4 In carrying out the Internship Placement, the Business shall not do or fail to do anything which

may damage or have a detrimental effect upon the name and reputation of the RSC.

7. CONFIDENTIALITY & DATA PROTECTION

7.1 The Business shall inform the RSC at the time of submission of the Business Application if any

information submitted to the RSC is confidential and subject to a duty of confidentiality between

the organisations. Where appropriate, the Business should clearly identify the relevant parts of

information that are to be treated as confidential. In the event that the Business does not inform

the RSC of the confidential nature of information supplied, the RSC shall be under no duty or

obligation to keep such information confidential.

7.2 The RSC is registered with the Information Commissioners Office. The RSC collects, stores

and processes personal data in accordance with Data Protection Legislation. Further information

on how the RSC does this can be found in our Data Privacy and Data Retention policies, here:

http://www.rsc.org/help-legal/legal/privacy/

7.3 Terminology or reference to terms such as Data Controller, Personal Data, Data Processor,

consent, collecting, storing, processing, transferring and sharing shall have the meaning(s) given

by the Data Protection Legislation.

7.4 The Business, as the Data Controller, shall ensure that prior to any transfer or sharing of Personal

Data as part of any Internship Placement, they have a legitimate reason for collecting, storing,

processing, transferring or sharing that Personal Data, which may include obtaining the express

consent of any individual involved (including the Intern). The Business shall ensure that the

volume or extent of Personal Data involved in any such transfer or share is minimised in so far

as is reasonably possible (such as removing all personal data save for the Intern’s name, for

example). The Business shall ensure that it complies with the requirements of Data Protection

Legislation in all respects with regard to the collection, storage, processing, transfer or sharing

of such Personal Data. The Business shall be responsible for ensuring compliance of its

employees, agents, subcontractors or third parties acting on its behalf, with its obligations under

these Terms and Conditions.

7.5 The RSC may act as a Data Processor on behalf of the Business with regard to any Personal

Data provided for the purpose of the Internship Grant. The RSC will comply with the

requirements of Data Protection Legislation in storing and processing that Personal Data in this

respect.

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7.6 Any information (including the Business Application for the Internship Grant), Personal Data

of the Intern and any contract of employment provided by the Business for in accordance with

clause 3, shall be deleted and/or destroyed a period of 1 (one) calendar year following

completion of the Internship Placement (whether the Internship Placement period has come to

a natural end, has been terminated early or otherwise concluded). The RSC is required to retain

this information for a period of at least 2 (two) calendar years to meet its audit requirements.

8. EMPLOYMENT

8.1 This Agreement shall not be construed as creating a relationship of employer and employee with

respect to the Internship Grant between the RSC and the Intern.

9. WITHHOLDING, SUSPENDING AND REPAYMENT OF GRANT

9.1 The RSC's intention is that the Internship Grant will be paid to the Business in full. However,

without prejudice to the RSC's other rights and remedies, the RSC may at its sole discretion

withhold, suspend or reduce payment of and/or require repayment of all or any part of the

Internship Grant if:

(a) the Business uses the Internship Grant or any part of the Internship Grant for purposes

other than those for which they have been awarded;

(b) the Business fails to comply, or ceases to comply, with any of the Eligibility Criteria;

(c) the Business provides the RSC with any misleading or inaccurate information;

(d) the Business fails to comply with its obligations under the Anti-Bribery Obligations

and RSC Code of Conduct for Associates and/or there is any financial irregularity or

fraud in the operation of the Internship Placement;

(e) there has been any overpayment of the Internship Grant;

(f) the Business and/or any of its staff and sub-contractors, have (a) acted dishonestly or

negligently at any time and directly or indirectly to the detriment of the Internship

Placement; and/or (b) taken any actions which, in the reasonable opinion of the RSC,

bring or are likely to bring the RSC's name or reputation into disrepute;

(g) the Business ceases to operate for any reason or becomes insolvent, or it is placed into

receivership, administration or liquidation, or a petition has been presented for its

winding up, or it enters into any arrangement or composition for the benefit of its

creditors, or it is unable to pay its debts as they fall due; or

(h) the Business fails to comply with any of the terms and conditions set out in this

Agreement.

9.2 Wherever under the Agreement any sum of money is recoverable from or payable by the

Business (including any sum that the Business is liable to pay to the RSC in respect of any

breach of the Agreement):

a) the Business shall make repayment within 30 days of a demand should the RSC

demand repayment of the Internship Grant or any part of it; or

b) the RSC may unilaterally deduct that sum from any sum then due, or which at any

later time may become due to the Business under the Agreement.

9.3 For the avoidance of doubt, this Agreement and the award of the Internship Grant does not

constitute a contract for services. Nothing in this Agreement is intended to create a VAT taxable

supply and it is the understanding of RSC and the Business that the payment of the Internship

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Grant in support of the Internship Placement is outside the scope of VAT. VAT shall, for the

purpose of this clause, mean Value Added Tax or any other similar tax in any other country.

9.4 The Internship Grant is fully inclusive of any and all taxes that may be payable in connection

with the award, receipt or use of the Internship Grant. The Business will deduct any such taxes

out of the Grant and in no circumstances shall RSC be required to pay any additional sums in

respect of any such taxes.

9.5 The provisions of this clause 9 shall survive the expiry or termination of this Agreement,

howsoever arising.

10. LIMITATION OF LIABILITY AND INDEMNITY

10.1 Nothing in this Agreement shall exclude or restrict the liability of either party to the other for

death or personal injury resulting from negligence or for fraudulent misrepresentation or in any

other circumstances where liability may not be limited under any applicable law.

10.2 The RSC accepts no liability for any consequences, whether direct or indirect, that may arise in

relation to this Agreement, the use of the Internship Grant or from withdrawal of the Internship

Grant. The Business hereby indemnifies the RSC against any claims for compensation or against

any other claims (whether under any statute or regulation or at common law) for which the

Business or any other person working on the Internship Placement may be liable as an employer

or otherwise or for which any such person may be liable.

10.3 The Business shall be responsible for all claims, costs, expenses, losses and liabilities howsoever

arising in connection with this Agreement and the receipt and use of the Internship Grant and

the Business shall indemnify the RSC, its employees, agents, officers or sub-contractors with

respect to all claims, demands, actions, costs, expenses, losses, damages and all other liabilities

arising from or incurred by reason of the actions and/or omissions of the Business (including its

staff and sub-contractors) in relation to the Internship Placement, the non-fulfilment of

obligations of the Business under this Agreement or its obligations to third parties.

10.4 Subject to clause 10.1, the RSC's liability under this Agreement is limited to the amount of the

Internship Grant paid prior to the incurrence of such liability.

10.5 The provisions of this clause 10 shall survive the expiry or termination of this Agreement,

howsoever arising.

11. WARRANTIES

11.1 The Business warrants, undertakes and agrees that:

(a) it has all necessary resources and expertise to undertake the Internship Placement;

(b) neither it nor the Business’s staff, students, visiting fellows, employees or

subcontractors (if any) have committed, nor shall commit, any act which may be

deemed to be in breach of the Anti-Bribery Obligations and RSC Code of Conduct for

Associates;

(c) it shall at all times comply with all relevant legislation and all applicable codes of

practice and other similar codes or recommendations in force in England and Wales

relevant to the Internship Placement;

(d) it has and shall keep in place adequate procedures for dealing with any conflicts of

interest;

(e) it has and shall keep in place systems to deal with the prevention of fraud and/or

administrative malfunction;

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(f) all financial and other information concerning the Business which has been disclosed

to the RSC is to the best of its knowledge and belief, true and accurate; and

(g) it is not subject to any contractual or other restriction imposed by its own or any other

organisation's rules or regulations or otherwise which may prevent or materially

impede it from applying for and/or receiving the Internship Grant applied for and/or

in meeting its obligations in connection with the Internship Grant.

12. INSURANCE

12.1 The Business shall effect and maintain with a reputable insurance company a policy or policies

in respect of all risks which may be incurred by the Business, arising out of the Business's

performance of the Agreement, including but not limited to death or personal injury, loss of or

damage to equipment or any other loss.

12.2 The Business shall (on request) supply to the RSC a copy of such insurance policies and

evidence that the relevant premiums have been paid.

13. DURATION

13.1 The Agreement shall come into force from the date of this Agreement and, unless terminated

earlier under clause 14, shall continue in full force and effect until submission of the Evaluation

Report.

14. TERMINATION

14.1 Without prejudice to any other rights or remedies which RSC may have, RSC may terminate

this Agreement without liability to the Business immediately on giving written notice to the

Business:

(a) if the Business uses the Internship Grant or any part of it for purposes other than those

for which they have been awarded;

(b) if the Business fails to recruit an Intern for the Internship Placement within three (3)

months of the date of this Agreement in accordance with clause 3.8;

(c) if for any reason, the Business suspends or ends the Internship Placement or the

Internship Placement otherwise ceases before the end of its intended fixed term; or

(d) acting reasonably, the RSC considers that there has been a material breach of the terms

and conditions set out in this Agreement.

14.2 Termination of this Agreement, however it arises, shall not affect or prejudice the accrued rights

of the parties as at termination or the continuation of any provision expressly stated to survive,

or implicitly surviving, termination.

15. ASSIGNMENT

The Business may not, without the prior written consent of the RSC, assign, transfer, sub-

contract, charge, create a trust in, or deal in any other manner with all or any of its rights or

obligations under this Agreement

16. WAIVER

No failure or delay by either party to exercise any right or remedy under this Agreement shall

be construed as a waiver of any other right or remedy.

17. NOTICES

All notices and other communications in relation to this Agreement shall be in writing and shall

be deemed to have been duly given if personally delivered, e-mailed, or mailed (first class

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postage prepaid) to the address of the relevant party, as referred to above or otherwise notified

in writing. If personally delivered or if e-mailed all such communications shall be deemed to

have been given when received (except that if received on a non-working day or after 5.00 pm

on any working day they shall be deemed received on the next working day) and if mailed all

such communications shall be deemed to have been given and received on the second working

day following such mailing.

18. DISPUTE RESOLUTION

18.1 In the event of any complaint or dispute (which does not relate to the RSC's right to withhold

funds or terminate) arising between the parties to this Agreement in relation to this Agreement

the matter should first be referred for resolution to the appropriate project manager or senior

manager as nominated by the RSC.

18.2 Should the complaint or dispute remain unresolved within 14 days of the matter first being

referred as set out in clause 18.1, either party may refer the matter to the Industry Manager of

the RSC and the Chief Executive of the Business with an instruction to attempt to resolve the

dispute by agreement within 28 days, or such other period as may be mutually agreed by the

RSC and the Business.

18.3 In the absence of agreement under clause 18.2, the parties may seek to resolve the matter through

mediation under the CEDR Model Mediation Procedure (or such other appropriate dispute

resolution model as is agreed by both parties). Unless otherwise agreed, the parties shall bear

the costs and expenses of the mediation equally.

19. NO PARTNERSHIP OR AGENCY

This Agreement shall not create any partnership or joint venture between the RSC and the

Business, nor any relationship of principal and agent, nor authorise any party to make or enter

into any commitments for or on behalf of the other party.

20. FORCE MAJEURE

Neither party shall be in breach of this Agreement if it is prevented from or delayed in carrying

on its business by acts, events, omissions or accidents beyond its reasonable control (save that

the Business shall be liable for, and shall not be excused on-performance of this Agreement due

to, any breach by any subcontractors).

21. CONTRACTS (RIGHTS OF THIRD PARTIES) ACT 1999

This Agreement does not and is not intended to confer any contractual benefit on any person

pursuant to the terms of the Contracts (Rights of Third Parties) Act 1999.

22. BRIBERY ACT AND CODE OF CONDUCT

The Business undertakes to comply with its obligations of the Anti-Bribery Obligations and

RSC Code of Conduct for Associates for the duration of this Agreement as set out in clause 11.

23. ENTIRE AGREEMENT

23.1 This Agreement embodies and sets forth the entire agreement and understanding of the parties

and supersedes all prior oral or written agreements, understandings or arrangements relating to

the subject matter of this Agreement. Neither party shall be entitled to rely on any agreement,

understanding or arrangement which is not expressly set forth in this Agreement.

23.2 No variation of this Agreement shall be valid unless it is in writing and signed by or on behalf

of each of the parties.

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23.3 The Business must inform the RSC without delay of any change to the status of the Business

which might affect its ability to comply with the terms of the Agreement and/or of any

significant divergence from the original aims and directions of the Internship Placement.

24. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the law of England and

the parties irrevocably submit to the exclusive jurisdiction of the English courts.

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Schedule 1

Business Application Template

Welcome to the application form for a Royal Society of Chemistry Graduate internship grant.

Before you begin:

The application form should take no longer than 1 hour to complete.

To complete the application form, you will need the following information:

• Name of the person who will supervise the intern and their experience of supervising staff at

this level

• Location and planned start date of internship

• Description of internship project and expected learning outcomes of the internship

• Qualification level that your internship placement would be most suitable for

As a reminder, these are the judging criteria:

• Quality of the technical project proposed by the company

• The extent of the chemistry component in the project

• Ability for the intern to make concrete achievement during the internship

• Management experience and technical expertise of the internship supervisor

• The extent the project will provide the intern with new skills and experience – both technical

and transferable

• Likelihood of a permanent role for the intern after the end of their placement

If you are unclear about any of the selection criteria above or would like to discuss whether your

company or internship would be suitable to receive funding, please contact us at

enterpriseplus@rsc.org and we will be happy to provide further information or set up a call before you

apply.

We wish you the best of luck with your application and please do not hesitate to contact us with any

questions.

1. By completing and submitting this form, the Business confirms that all information provided to the

RSC is to the best of its knowledge correct. (This information may be used to validate the eligibility of

the Business to participate in the Scheme and if found to be incorrect the Business’ application may, at

the sole discretion of the RSC, be rejected.)

2. Please confirm the business accepts the terms and conditions of the grant

The Royal Society of Chemistry ("RSC") reserves the right to reject any application that does not meet

the Eligibility Criteria for the Scheme.

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* 3. The RSC is registered with the Information Commissioners Office. The RSC collects, stores and

processes personal data in accordance with the General Data Protection Regulations 2016/679

(GDPR). Further information on how the RSC does this can be found in our Data Privacy and Data

Retention policies, here

Before submitting your application, please confirm that you consent to the Royal Society of Chemistry

collecting and managing your personal data in order to provide this service.

Please note that acceptance of these terms is a necessary requirement for this grant, if you are

unable to accept these terms we will be unable to process your application further. If you have

any questions or would like to discuss this further, please contact enterpriseplus@rsc.org.

* 4. Name of company

* 5. Companies House ID

* 6. Company address

* 7. Address at which intern will be based if different from above

* 8. Internship facilities

Please provide details about the facilities that the intern will be working in, including:

Do you have your own lab space or do you share facilities with another company/use university

facilities? What equipment will the intern be using? Do you anticipate any issues with access to these

facilities (i.e. possibility for closure/limited hours of access for your company to the facilities/potential

movement to new facilities/currently setting up new facilities)? Will the supervisor be based in the

same facilities as the intern?

You can support your application by providing pictures of the facilities/equipment that the intern will

be regularly using or uploading a short video tour.

* 9. Date company established

Please note, we will not normally fund an application from companies that are less than 1 year old

* 10. Please indicate the number of employees in your company

* 11. Have you joined EnterprisePlus - our programme for SMEs?

Funding will only be granted to EnterprisePlus companies. However, we will accept applications for

the Internships Grant in parallel to your company applying to join EnterprisePlus. For more

information about EnterprisePlus and to apply please visit our website. Eligibility criteria can be

found on our FAQ page.

* 12. Have you had recent experience with internships?

If yes, please give details, including if you retained the intern following the internship.

* 13. What stage is your business at?

* 14. Please include details of how an intern will help your growth, i.e. do you expect it to help you

move between stages?

If you have any questions or would like to discuss anything further, please contact

enterpriseplus@rsc.org.

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* 15. Main contact details

* 16. Would you like to receive information from the Royal Society of Chemistry about our other

activities, products and services relevant to your business? You can opt out at any time. Note: This

will override any previous contact preference you may have set on other Royal Society of Chemistry

accounts.

* 17. Who will supervise the intern?

* 18. Please give the supervisor's technical background and a short work history. Please ensure this is

completed in detail as this is a key criteria for selection of the companies to receive funding.

* 19. Please outline the supervisor's experience in supervising staff at this level -i.e. those at an early

stage of their career, or other relevant supervisory experience.

Please ensure this is completed in detail as this is a key criteria for selection of the companies to

receive funding.

If you also have any other organisational arrangements for supporting the intern, such as flexible-

working, relocation support, or demonstration of allocated time from the supervisor to work with the

intern, then please provide these as additional support available to your intern.

*20. Proposed role title of intern

* 21. Description of placement - A key part of the selection criteria will be the quality of the role offered,

please refer to the judging criteria. The intern must be working on a project that has significant chemistry

content with a defined outcome. This internship should offer sufficient challenges for a chemistry

graduate and is not for routine work. It should also contain an aspect of chemistry-based research and

development. If you are unclear on whether your internship would meet this selection criteria, please

contact enterpriseplus@rsc.org.

Please outline the internship project, including:

• the chemistry and technical content of the project

• what the intern would be doing day to day during their internship

• where they would be based, e.g. office, lab, both, with details of how their time would be

divided

• what chemistry skills and knowledge will the intern be utilizing

*22. Project outcome: One of the selection criteria for the graduate internship grant is the ability for the

intern to make concrete achievements within the time-frame of the project.

Please provide details of the project outcome that you hope the intern would achieve within the time-

frame of the internship. This should cover the value that you expect the intern's project to add to your

business and your R&D activities, i.e. are they producing a new material/testing an existing

product/identifying new reagents.

The project should be ambitious but with realistic goals and objectives for the intern to achieve during

the duration of the internship. Therefore, please provide clear evidence of how you expect the intern to

achieve these outcomes in your selected timeframe.

To help us understand the project, you could provide a timeline of the tasks that the intern will be

completing and how you expect this to realistically fit into the duration of the project that you have

specified.

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* 23. Expected learning outcomes: Please include both technical and transferable skills, such as

networking, project management, or team-working skills, and explain how the intern will develop these

skills during the placement.

If you have also considered other learning opportunities such as training courses, a professional

development plan, conference attendance and opportunities to present to larger groups, or regular

catch ups with the supervisor or team then this would be helpful to include as evidence of the support

available to the intern.

* 24. Planned start and end date (The internship should be 3 or 6 months long). Please note that we

provide £4,200 regardless of the length of the internship. This £4,200 is to cover the salary of an intern

working full time for 3 months. If you would like to employ the intern for longer than 3 months then

your company will need to provide any additional funding to meet the national living wage as a

minimum. The intern must meet this requirment for the duration of the internship in order to meet the

terms and conditions.

* 25. Would longer-term employment opportunities be available within the company for a

successful intern? If not please explain why. This is a key criteria for selection because our

internship grants are intended to help graduates establish careers in the chemical sciences

industry, therefore we are looking for companies that are serious about retaining their intern

should the candidate meet the required standard and should funding be available at the end of

the project.

* 26. Qualification level that your internship would be most suitable for (select all that apply)

Please be aware that the intern must have at least a Bachelor's degree at the time of commencement of

the internship in order to meet the terms and conditions of the grant.

When completing your application you should ensure that the project would be suitable for a graduate

and not a placement student or chemistry technician, i.e. there should an aspect of research and

development requiring at least the knowledge and experience of a chemistry graduate.

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Schedule 2

Chemistry World Jobs Advert template

*1. Would you like to take advantage of your free Chemistry World Job advert?

If you opt not to provide a Chemistry World Job Advert then the task to upload your candidate's CV

will become available to you, please ensure you upload this CV as soon as you have selected a

candidate.

*2. Upload your logo

*3. Job title

*4. Short description

*5. Full description

*6. Salary

*7. Hours of work

*8. Planned start date

*9. Planned end date

*10. Contact details for applications

*11. Closing date for advert

Thank you for finishing the task in your applications portal. We will review the details shortly. If we

have any questions then we will be in touch, otherwise if you have provided a job advert then we will

send you the preview for the job advert when it is prepared.

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Schedule 3

Intern CV for checking

*1. Please upload the internship candidates CV

*2. Please provide any additional information that we should be aware of regarding your

intern.

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Schedule 4

Start form

*1. The RSC is registered with the Information Commissioners Office. The RSC collects,

stores and processes personal data in accordance with the General Data Protection

Regulations 2016/679 (GDPR). Further information on how the RSC does this can be found

in our Data Privacy and Data Retention policies, here.

Before submitting this internship start form, please confirm that you consent to the Royal

Society of Chemistry collecting and managing your personal data in order to provide this

service.

*2. Supervisor

*3. Supervisor work address

*4. Intern details

*5. Intern qualification

*6. Further information about qualification

Please fill out if your intern has not yet graduated but has finished study, or if there is any

further clarification needed.

*7. Scanned proof of highest qualification

If they have not yet graduated but have completed study then please provide evidence for the

next level down. For example, if they have completed their Masters but not yet graduated then

please provide their undergraduate certificate.

If they have completed their undergraduate study but not graduated then please provide

another form of evidence (i.e. a transcript) or contact enterpriseplus@rsc.org to discuss.

*8. Internship dates

*9. Length of internship

*10. Internship address

*11. Signed copy of intern’s contract of employment

To meet our terms and conditions, this must be signed by the intern and your company before

we can process your start form.

*12. Where did you advertise the vacancy?

*13. How many applications did you receive?

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*14. How many people did you interview?

*15. Do you have any comments about the recruitment process or any support that you

believe would have been helpful?

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Schedule 5

Feedback Form template

* 1. The RSC is registered with the Information Commissioners Office. The RSC collects, stores and

processes personal data in accordance with the General Data Protection Regulations 2016/679

(GDPR). Further information on how the RSC does this can be found in our Data Privacy and Data

Retention policies, here

Before submitting your application, please confirm that you consent to the Royal Society of Chemistry

collecting and managing your personal data in order to provide this service.

* 2. Are you happy for information provided in this report to be used in RSC promotional material

related to internships and our internship grant scheme?

Please note that we will not include any identifiable or sensitive information without your permission.

We also will not share any feedback with your company without your consent.

* 3. First name

* 4. Surname

* 5. Company

* 6. What new knowledge and techniques have you acquired?

* 7. Which of the following have you been able to try/further develop during your internship?

* 8. What do you think this internship helped you learn about working in the chemical sciences

industry?

*9. Would you recommend our internship scheme to those looking to get into the chemical sciences

industry?

If no, please provide more information.

*10. Has a final decision been made on whether you will remain with the company on a permanent or

extended contract?

*11. Have you accepted an offer of longer-term employment with your internship company?

If other, please provide more information

Have you applied for your year's free membership of the RSC, provided as part of your internship. If

not, check your welcome information for details about how to apply. Did you know that an RSC member

you are eligible for careers support, including access to our continued professional development

management tool and training discounts? Please see our website to find out more.

* 12. If you declined a longer term role, please provide more information.

This could include comments about how accurately the job advert reflected the role, how clear the

company was in their advert about longer term prospects in the company, comments about salary, or

any other reasons you might have for not wanting to extend your contract. This helps us improve our

internship offer for future internships and increase the success rate of interns being placed permanently

in our EnterprisePlus companies.

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*13. Were you generally satisfied with your internship?

If no, please provide more information. Any feedback that you provide helps us ensure that future

internship projects meet the high standards we expect from our EnterprisePlus companies as well as

improving the support we offer to our interns.

*14. Were you aware that this role was funded by the RSC when you applied for the position?

*15. Where did you hear about this vacancy?

*16. Did you think the support available to you from the RSC throughout your internship was

sufficient? This will enable us to ensure we have the right package of support for our interns.

If you felt you would have benefitted from support regarding your membership application,

your professional development, have feedback about the level of contact from the RSC, have

suggestions for learning resources you would have appreciated during your internship, or

would have appreciated general support for chemists at your career stage then please provide

more information.

*17. Would you be happy to be contacted in 6 months? This will helps us understand the impact

of the scheme and its goal to help graduates and career returners enter the chemical sciences industry.

Typically this will take the form of a short email. We would also be able to provide details of support

that the RSC might be able to offer you at that stage in your professional development if we identified

any support available.

*18. Do you have any other comments about your internship or more generally the RSC

support available to you at your current career stage to support your professional development

or help you secure work in the chemical sciences industry.

*19. Would you be interested in being part of a marketing case study? This would involve a

short interview and your case study would be used to promote our internship scheme. This

would be an opportunity for you to share your experience and also get your skills and

knowledge noticed by future employers.

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Schedule 6

Applicant Feedback/Payment

*1. The RSC is registered with the Information Commissioners Office. The RSC collects, stores and

processes personal data in accordance with the General Data Protection Regulations 2016/679 (GDPR).

Further information on how the RSC does this can be found in our Data Privacy and Data Retention

policies, here. Before submitting your application, please confirm that you consent to the Royal Society

of Chemistry collecting and managing your personal data in order to provide this service.

*2. Are you happy for information provided in this report to be used in RSC promotional material related

to internships and our internship grant scheme?

*3. Internship details

*4. Please provide the bank details for payment of the grant

*5. Please upload all of the intern's payslips. These must total at least the entire grant amount.

*6. Please note that, in order to meet our terms and conditions, we require that the intern be paid at least

the minimum wage. Please refer to this page for more information and complete the fields below. Please

refer to this page for more details about the minimum wage.

*7. Were you generally satisfied with the graduate internship grant scheme?

If no, please provide more information.

*8. Would you recommend this graduate internship grant scheme to other SMEs?

If no, please provide more information.

*9. What impact did this internship have on your company's performance?

*10. What do you think about internships and their potential to develop your workforce?

*11. What do you think about internships as a recruitment tool for your business?

*12. What new knowledge and skills did your intern bring to the company?

*13. Have you reached a final decision on whether you will offer the intern a permanent or extended

contract following their internship?

*14. Did you retain your intern on a permanent or extended contract at the end of the internship?

*15. Please provide more information if you chose not to retain your intern or your intern chose to not

accept an offer of longer term employment.

*16. If you offered your intern a permanent/extended contract that they declined, would you be

interested in another internship grant? Is there any additional recruitment support in the future that you

would like to help you secure a longer term prospect?

*17. What did you think about the support available to you from the RSC during your internship and/or

recruitment period?

*18. What did you think about the applications/interviews for the internship vacancy?

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*19. What did you think about the applications/interviews for the internship vacancy?

*20. Do you have any other comments about how we could improve our internship scheme?

*21. Would you be interested in being part of a marketing case study? This would involve a short

interview and your case study would be used to promote our internship scheme. This would be an

opportunity for you to share your experience and also increase visibility of your company through being

featured on our website.

*22. Please provide the best email address to contact you, if you are interested.

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Schedule 7 ANTI-BRIBERY OBLIGATIONS

1. The Business undertakes that during the term of this Agreement it shall:

1.1 comply with all applicable laws, regulations, codes and sanctions relating to anti-bribery

and anti-corruption including but not limited to the Bribery Act 2010 (“Anti-Bribery

Legislation”) as may be revised and/or updated from time to time;

1.2 not engage in any activity, practice or conduct which would constitute an offence under

sections 1, 2, 6 or 7 of the Anti-Bribery Legislation if such activity, practice or conduct

had been carried out in the UK. Such offences are summarised as follows for reference

purposes only:

(a) not offering, promising or giving a financial advantage, such as a gift, benefit, other

reward or facilitation payment, to another individual or organisation where: (i) that

individual or organisation intends the advantage to bring about an improper

performance of a relevant function or an activity by another person or to reward

such improper performance or (ii) where such individual or organisation knows or

believes that the acceptance of the advantage offered, promised or given, in itself

constitutes the improper performance of a relevant function or activity (under

section 1);

(b) requesting, agreeing to receive or accepting a financial or other advantage, such as a

gift, benefit, other reward or facilitation payment (under section 2);

(c) bribing a foreign public official in order to obtain or retain business or an advantage

in the conduct of business (under section 6); and

(d) failing to prevent bribery on behalf of the Publisher (under section 7).

1.3 Comply with the RSC’s ‘Code of Conduct’ as annexed hereto and as may be amended

from time to time by the RSC during the term of this Agreement.

1.4 have in place and shall maintain its own policies and procedures, including but not

limited to adequate procedures under the Anti-Bribery Legislation, to ensure

compliance with the Anti-Bribery Legislation and will enforce them where appropriate;

1.5 promptly report to the RSC any request or demand for any undue financial or other

advantage of any kind offered to or received by the Business in connection with the

performance of this Agreement;

1.6 on request by the RSC, certify to the RSC in writing signed by an officer of the

Business, compliance with clause 1.2 and compliance thereto of all persons associated

with it. The Business shall provide such supporting evidence of compliance as the RSC

may reasonably request.

The Business acknowledges and agrees that breach of any of the clauses in this Schedule 3 shall

constitute material breach under clause 14 of this Agreement which shall allow the RSC to terminate

this Agreement by written notice with immediate effect.

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Legal Services Thomas Graham House

Science Park, Milton Road Cambridge CB4 0WF, UK

Tel +44 (0) 1223 420066

Email: legalservices@rsc.org

www.rsc.org

TO WHOM IT MAY CONCERN

*** Dear Sirs, Your Compliance The Royal Society of Chemistry has always conducted business ethically and responsibly and we are committed to complying with the laws of each country in which we do business. As our associate it is imperative that you comply with the law, and that you respect our principles in respect of human rights, health and safety, environmental performance and animal welfare. Anti-Bribery and Corruption On 1 July 2011 the Bribery Act 2010 came into force in the UK. This imposes harsh penalties for bribery and introduces a new offence for companies who fail to prevent bribes being paid on their behalf. As a result, we need to ensure that all of our associates including contractors, distributors, suppliers, agents and funders and/or any third party acting on our behalf (“Associates”), comply with our policy on bribery, which is contained in our Code of Conduct enclosed with this letter. Our Code of Ethics will apply to all entities including individuals, organisations and companies located worldwide and regardless of the trading nature of the entity. This means that you must ensure that none of your employees or suppliers offer or receive any gift, benefit or other reward in order to obtain a business advantage for the Royal Society of Chemistry. Accordingly, we would expect you to have policies and procedures in place to ensure that no such practices take place. Such procedures could include the training of all your employees in anti-bribery and corruption matters. Associates Code of Conduct The enclosed Associates Code of Conduct specifies our requirements and expectations of you, outlining the practices and principles we expect you to adopt in your operations and supply chains. Compliance with our policy on bribery and Associates Code of Conduct is a condition of doing business with the Royal Society of Chemistry and any contract you have with us may be terminated in the event of your failure to comply. In order to monitor your compliance you agree that we may audit you upon request at any time. Gifts and Hospitality Policy All of our employees are required to comply with our Gifts and Hospitality Policy which sets out the parameters for accepting and giving gifts to Associates and the recording thereof. Please note under this policy, our employees are unable to accept any offers for payment of their travel expenses. We appreciate your co-operation and look forward to working with you.

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RSC Associates Code of Conduct

Introduction The Royal Society of Chemistry (“RSC”) and subsidiaries conduct its business throughout the world with honesty and integrity at all times. In the RSC Vision the organisation has pledged that, “we will continue to be an ethical and responsible organisation.”

To communicate the standards they set out in their Code of Conduct, and relevant Group policies to its Associates and ask their compliance, the RSC has established this Associates Code of Conduct.

To work with the RSC, all Associates should respect the principles of this Code of Conduct and adopt practices within their operations and supply chains that are consistent with it.

Associates Code of Conduct Legal Requirements

• There shall be full compliance with local and international law, as well as relevant regulations and standards.

• This Code of Conduct may require additional compliance in countries where legal provision falls below the principles outlined below.

Human Rights

• Policies that are consistent with the spirit and intent of the Human Rights Act 1998 should be adopted, where applicable to business. Such policies include:

o elimination of discrimination in employment; o prohibition of child labour; o abolition of forced or compulsory labour; o eradication of harassment, physical or mental punishment or abuse; o reasonable wages and hours of work; and o freedom of association and the right to collective bargaining.

Health and Safety

• All employees shall be provided with a safe and healthy work environment.

• Policies and procedures regarding the prevention of ill health and injury must be implemented through the training of all employees to a level relevant to their role.

• Performance shall be continually measured and systems must be in place to mitigate and manage risk.

Environment

• An environmental management system or equivalent must be in place to minimise risk and negative impact and to maximise resource efficiency. Such a system must manage, but not be limited to:

o emissions; water use and discharge; waste; energy usage; and raw material sourcing.

Corruption

• There will not be offers to pay, solicit or accept bribes in any form whether directly or indirectly. This includes facilitation payments, which are small payments or gifts made to obtain approvals or permits more speedily, for example.

• There will be no engagement in commercial espionage, covert surveillance of competitors or other activities that would lead to an unfair competitive advantage or anti-trust.

• We will not make political donations anywhere in the world.

Compliance & Verification The RSC will seek assurance that its Associates adhere to the principles of this Associates Code of Conduct and that they are taking responsibility to ensure compliance in their own supply chains. In order to monitor compliance, the RSC may audit its suppliers upon request at any time.

All organisations should report any significant breach of this Code of Conduct to your RSC contact via email and to legalservices@rsc.org.

Updates/Revisions This Code of Conduct is subject to amendment(s) by the RSC in accordance with anti-bribery legislation.