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1
Office of the City AttorneyCommitted to serve the City and dedicated to excellence.
2
Values
OWNERSHIP
ACCOUNTABILITY
TRANSPARENCY
3
Mission
To provide quality legal services to the City, its Commission, Administration, and other Boards, Authorities and Committees in a timely, efficient, and cost effective manner.
4
Goals & Objectives
Personnel Resources Systems Programs
Plan of Work
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Miami Charter Sec. 21
Serves as the Chief Legal Officer;
Counsels City Commission, Administration and all officers;
Prosecutes and defends all lawsuits for and on behalf of the City;
Prepares all contracts, bonds and legal instruments;
Issues legal opinions.
The City Attorney:
Provides in essence:
6
All attorneys employed by the City
All outside counsel
Miami Code Sec. 2-111
The City Attorney supervises and controls:
Provides in essence:
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Results of assessments:
Skills Talents Knowledge Ability
8
Attorneys’ Experience
Experience
15 or more years
Between 7 and 14 years
Less than 7 years
Total number ofattorneys
With the Office of the City Attorney
4
6
17
27
Practice in Local Government Law
8
3
16
27
Number of Attorney
Admitted to the Florida Bar
16
7
4
27
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Implementing the process
Matrix Legal services request Reporting to the client Timing of work Client feedback
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Who is the client?
Define ultimate client Define authorized client Authority to request legal service
Note: Under tab number 2 in the notebook is the list of Departments/Clients and their respective codes.
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Legal Services Request FormCity of Miami
Office of the City AttorneyLegal Services Request
To: Office of the City Attorney Date: _____________
From: _______________ Contact Person
_____________________ Department
_______________ Title
_____________________ Telephone
Legal Services Requested:
Authorized by: _______ Date response requested by: ________
Complete form and forward to the Office of the City Attorney. Do not assume that the Office of the City Attorney ………. Once your request has been assigned, the lower half of this form willbe completed by the Office of the City Attorney and returned to you.
BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY
Assigned Attorney: ______________
City Attorney Approval: __________
File No._______________
Date: _______________
D/R Date: _______________Type: _______________Matrix: _______________Category: _______________
Comments:_______________________________________________________________
Copy returned to Client
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Matrix
Code Practice Group
100 – Litigation & Appellate practice
200 – Transactional
300 – Land Use & Environmental Law
400 – Legislation, Labor, Personnel & Police Legal
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100 – Litigation & Appellate Practice (See tab no. 4 for complete listing)
Code Areas Definitions101 Torts Litigation against the City, its officials and employees under state
law for allegedly intentional or negligent conduct that causes injury to person or damage to property, and related appeals.
105 Finance Litigation filed against the City arising from the City’s governmental power to tax, impose special assessments and fees.
108 Workers’
Comp
Claims filed under Chapter 440 Florida Statutes involving work-related injuries, and related appeals.
14
200 – Transactional (See tab no. 5 for complete listing)
Code Areas Definitions201 Agreements Issues relating to the review, negotiation and drafting of agreements
such as professional services agreements and use agreements.
203 Public Works/
Transportation
Issues relating to the review, negotiations and drafting of public works and construction related contracts, CCNA contracts, CIP and transportation contracts/issues.
208 Real Property Issues relating to the negotiation and drafting of purchase and sale agreements and related financings, leases, easements, license agreements, deeds and other instruments relating to the acquisition, use and disposition of real estate by the City, other than for affordable housing.
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300 – Land Use & Environmental Law (See tab no. 6 for complete listing)
Code Areas Definitions301 Historic and
Preservation Environmental
(HEP)
Matters relating to compliance with Chapters 17 and 23 and the protection of the historic, environmental, archaeological resources of the City, including tree protection.
307 Major Use Special Permits
(MUSP)
Matters related to Review and approval of Major Use Special Permits
309 Building Codes Matters relating to the Florida Building Code and Building Department orders and permits.
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400 – Legislation, Labor, Personnel & Police Legal (Office Administration) (See tab no. 7 for complete listing)
Code Matters Definitions401 State and Local
Legislation Preparation,
Agenda Process
Process for preparation of legislation for City Commission agenda and statutory amendments, oversight of agenda preparation; Legistar, election.
403 Labor/Employment Issues related to City personnel policies and procedures, including employment, collective bargaining, union contract administration and grievances, disciplinary maters, civil service board, civil service board and arbitrations.
406 General Local Government
Issues related to matters that do not fit into a specific matrix, including public records, legislative review, elections, Charter, lobbying, telecommunications, advisory boards, sunshine law, ethics, and gift law issues.
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The Value of Timekeeping
Managed time maximizes legal resources
Clients are promptly and properly served
Professionals and staff are held accountable
Objective criteria is obtained for performance evaluation
18
Reporting to the Client
Hours recorded for specific client Hours recorded for specific client by area
of law Hours recorded for specific project,
assignment, case, etc. Individual attorney cumulative hours
recorded for specific time period
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We will be more valuable to our client by investing in hiring and training in-house attorneys to do the work that now goes to outside counsel.
Reducing outside counsel costs
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Number of matters handledby outside counsel by area of practice
FY ’03 – 04
T r ans actio nal9 m atte r s
Labo r an d Em plo ym e n t
6 m atte r s
Land Us e an d En vir o nm e n tal
3 m atte r s
L itigatio n32 cas e s
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Outside counsel fees invoiced and/or paid by area of law
FY ’03 – 04
* $800,000 City recovered
Litigation, Administrative
Law and Appellate Practice
$1,186,178,63 *
Transactional by Issue
$564,900.98
Legislation, Labor, Personnel and Police Legal
$40,558.98
Land Use and Environmental Law $16,814.66
22
Office Wide Initiatives
Professionalism Mentoring Client Delight
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Strategies for attracting and retaining highly skilled and motivated attorneys and staff
Aggressive recruiting
Training
Mentoring
Fulfilling career
Financial reward
24
Client Feedback
Does my lawyer keep me informed? Does my lawyer anticipate my
needs? Does my lawyer contribute to the
team approach? Does my lawyer work competently
and efficiently? Does my lawyer answer the
unasked question?