11

Offord Centre for Child Studies

Cindy WalshSRL Program Coordinator

GUIDELINES FOR COORDINATORS

22

What is the EDI?What is the EDI?

The EDI is teacher-completed checklist that The EDI is teacher-completed checklist that assesses children’s readiness to learn when they assesses children’s readiness to learn when they enterenter school. school.

In other words, it measures the outcomes of In other words, it measures the outcomes of children’s children’s pre-schoolpre-school (0-6 years) experiences as (0-6 years) experiences as they influence their readiness to learn at school.they influence their readiness to learn at school.

As a result, the EDI is able to As a result, the EDI is able to predictpredict how how children will do in elementary school.children will do in elementary school.

33

A Population-Based MeasureA Population-Based Measure

The EDI is designed to be interpreted at the The EDI is designed to be interpreted at the group levelgroup level. .

The EDI does The EDI does not not provide diagnostic provide diagnostic information on individual children.information on individual children.

44

Early Development Instrument (EDI)Early Development Instrument (EDI)

Teacher-completed Teacher-completed 104 questions grouped into the five 104 questions grouped into the five domainsdomainsIndicators of special problems and Indicators of special problems and special skillsspecial skillsUp to 10 questions about the child’s Up to 10 questions about the child’s pre-school experiencepre-school experience

55

BenefitsBenefits

Results from the Early Development Instrument (or EDI) Results from the Early Development Instrument (or EDI) will enable us to:will enable us to:

Look forwardLook forward – adjust school programs to meet the – adjust school programs to meet the current needs of incoming students current needs of incoming students (schools)(schools)..

Look backwardLook backward – adjust early childhood programs to help – adjust early childhood programs to help ensure children are ready to learn and make it easier for ensure children are ready to learn and make it easier for them to make the transition to school them to make the transition to school (community)(community)..

66

Benefits cont’dBenefits cont’d

SchoolsSchools use EDI data by itself for program use EDI data by itself for program planning.planning.

CommunityCommunity uses EDI data uses EDI data in conjunctionin conjunction with with other information other information (e.g., EQAO results, (e.g., EQAO results, population statistics, other community population statistics, other community information)information) to identify neighbourhoods where to identify neighbourhoods where additional early years supports may be required.additional early years supports may be required.

77

Getting StartedGetting Started

School boards informed & School boards informed & onsideonside

Data base templateData base template

Data sharing agreement lettersData sharing agreement letters

88

Paper vs. Electronic VersionPaper vs. Electronic Version

?

99

How do we do it? Preparation PhaseHow do we do it? Preparation Phase

Receive a database from coordinator with Receive a database from coordinator with critical variables includedcritical variables includedAssign EDI identification numbers (unique Assign EDI identification numbers (unique per child)per child)Print questionnaires with individual EDI IDsPrint questionnaires with individual EDI IDsSend out packages of questionnaires and Send out packages of questionnaires and additional materials additional materials

Site Name:Site Coordinator:School Board:

School Name

TeacherName

Child’s FirstName

Child’s LastName

Child’sLocal ID

ClassroomTime

Pleasant Mrs. Doubtfire Johnny Appleseed 60015823 am

Database Template

ClassAssignment

Child’sGender

Child’sPostal Code Neighbourhood

Child’s Date of BirthDay Month Year

SK 01 07 02 M L7N 2V6 6

1212

EDI label (item 5a)EDI label (item 5a)

02900101201

School Name: Teacher Name:Date of birth: Gender: Postal Code: Class Assignment:

11 digits in EDI ID: 3 for the site; 3 for the School; 2 for the teacher; 1 for class time; 2 for child’s number on class list.

Site: 029 Class: PM (2)School: 001 Child: 1st on listTeacher: 01

1313

EDI PackageEDI Package

1)1) Additional Explanatory Notes for Additional Explanatory Notes for Teachers (item 1Teachers (item 1

2)2) Teacher Participation Form (item3)Teacher Participation Form (item3)

3)3) EDI Guide (item 2)EDI Guide (item 2)

4)4) ClassList from McMaster (item 4)ClassList from McMaster (item 4)

5)5) EDI questionnaires, individually labeled EDI questionnaires, individually labeled (item 5a)(item 5a)

6)6) A blank EDI questionnaireA blank EDI questionnaire

EDI package will contain the following items:

(One per teacher)(One per teacher)

(One per class)(One per class)

(One per teacher)(One per teacher)

(One per class)(One per class)

(One per child)(One per child)

(One per teacher)(One per teacher)

1414

Teacher Participation Form (item 3)Teacher Participation Form (item 3)

Please complete one per class. Please complete one per class. Helps us keep everything organized when you return the Helps us keep everything organized when you return the questionnaires to us. (teacher ID is first 9 digits of EDI ID) questionnaires to us. (teacher ID is first 9 digits of EDI ID) It also provides information on the general characteristics of It also provides information on the general characteristics of the the populationpopulation of teachers and their experience with the EDI. of teachers and their experience with the EDI.

It is It is notnot intended for evaluation of any sort intended for evaluation of any sort. . The information The information will be examined as a whole, will be examined as a whole, notnot on an individual basis. on an individual basis.

1515

EDI Guide (item 2)EDI Guide (item 2)

Intended to facilitate completion of the EDI; based Intended to facilitate completion of the EDI; based on comments from teachers.on comments from teachers.

Teachers should read the whole Guide Teachers should read the whole Guide onceonce before before starting to complete the questionnaires.starting to complete the questionnaires.

Open to further commentsOpen to further comments: If teachers have : If teachers have comments pertaining to the guide, please ask them comments pertaining to the guide, please ask them to write them on a separate sheet of paper and to write them on a separate sheet of paper and enclose with their completed questionnaires.enclose with their completed questionnaires.

1616

Class list (item 4)Class list (item 4)

One for each classOne for each class

Based on the data sent to usBased on the data sent to us

Includes: School name, Teacher name, Child’s Includes: School name, Teacher name, Child’s EDI id, Child’s local ID,date of birth and EDI id, Child’s local ID,date of birth and gendergender

For unique identification of the child while For unique identification of the child while completing, it should be matched with a list completing, it should be matched with a list (generated locally) with names, dates of birth (generated locally) with names, dates of birth and local IDand local ID

1717

Optional extrasOptional extras

A blank questionnaire is enclosed in the A blank questionnaire is enclosed in the package to provide an extra form if package to provide an extra form if neededneeded

Optional information letters may describe Optional information letters may describe idiosyncratic procedures relevant to the idiosyncratic procedures relevant to the community (e.g., reporting release time)community (e.g., reporting release time)

1818

What next?What next?

Parent Information LettersParent Information Letters

Local Class ListsLocal Class Lists

Arrange Teacher Training Arrange Teacher Training Session(s)Session(s)

1919

Teacher Information SessionsTeacher Information Sessions

Recommended items to cover at Recommended items to cover at Teacher Information SessionsTeacher Information Sessions

(handout)(handout)

Can be set up where teachers fill out Can be set up where teachers fill out questionnaires after trainingquestionnaires after training

2020

COMPLETING THE COMPLETING THE

QUESTIONNAIRESQUESTIONNAIRES

2121

EDI CompletionEDI Completion

It takes approximately 20 minutes to complete It takes approximately 20 minutes to complete each questionnaire. each questionnaire.

The first 2-3 questionnaires may take more The first 2-3 questionnaires may take more time than the average 20 minutes.time than the average 20 minutes.

However, once a few have been completed, it However, once a few have been completed, it should take closer to should take closer to 10 minutes10 minutes per per questionnaire.questionnaire.

2222

The EDI is based on the teacher’s perception of the The EDI is based on the teacher’s perception of the child’s development, the child does not need to be child’s development, the child does not need to be presentpresent

Responses to the questions should be based on Responses to the questions should be based on teacher’s observations of the students reflecting his/her teacher’s observations of the students reflecting his/her CURRENTCURRENT developmental status developmental status

EDI completed on every SK student in the EDI completed on every SK student in the classroom...except if teacher had only known this child classroom...except if teacher had only known this child for less than one month—then only complete the first for less than one month—then only complete the first page of the EDI for this childpage of the EDI for this child

EDI CompletionEDI Completion

2323

General InstructionsGeneral Instructions

Please use a Please use a blueblue or or blackblack ball-point pen. ball-point pen.

If a mistake is made, If a mistake is made, do not use white-outdo not use white-out. Put . Put a large X over the wrong answer and put a clean a large X over the wrong answer and put a clean mark in the correct circle.mark in the correct circle.

Use ‘I don’t know’ as a last resort only, especially Use ‘I don’t know’ as a last resort only, especially in the student demographic page (page 1). in the student demographic page (page 1). Questionnaires received with too many ‘I don’t Questionnaires received with too many ‘I don’t knows’ cannot be used in the final analysis.knows’ cannot be used in the final analysis.

2424

Step 1: Verify school and teacher informationStep 1: Verify school and teacher information

Look at the label in the top right corner of the Look at the label in the top right corner of the questionnaire.questionnaire.

Confirm that the School and Teacher Confirm that the School and Teacher information is correct.information is correct.

If School and Teacher information does not If School and Teacher information does not appear on the label, please appear on the label, please print itprint it clearly in clearly in the spaces provided.the spaces provided.

2525

Step 2: Identify the childStep 2: Identify the child

In the top right corner of the form is an 11-In the top right corner of the form is an 11-digit child identification number (generated by digit child identification number (generated by McMaster University) called the McMaster University) called the EDI ID#EDI ID#..

To find the child’s name, teacher will need to To find the child’s name, teacher will need to cross-reference the child’s EDI ID# with both cross-reference the child’s EDI ID# with both the the ClassListClassList (generated by McMaster (generated by McMaster University) University) andand the the Local Class List.Local Class List.

2626

Cross Referencing Class ListsCross Referencing Class Lists

CLASSLIST GENERATED BY MCMASTERCLASSLIST GENERATED BY MCMASTER

School Name Teacher Name EDI ID School Name Teacher Name EDI ID Local ID# DOB Gender Class Time Local ID# DOB Gender Class Time Postal CodePostal Code

Valley School Mrs. XValley School Mrs. X 02900101102 75-02 14/09/99 f02900101102 75-02 14/09/99 f amam L7N 2V6L7N 2V6Valley School Mrs. X 02900101103 75-09 07/04/99 mValley School Mrs. X 02900101103 75-09 07/04/99 m amam L9H 2G1L9H 2G1Valley School Mrs. XValley School Mrs. X 02900101104 75-03 15/02/99 f02900101104 75-03 15/02/99 f amam F8L 2F1F8L 2F1Valley School Mrs. XValley School Mrs. X 02900101105 75-15 21/06/99 m02900101105 75-15 21/06/99 m amam L9H 3X6L9H 3X6

Find the Find the EDI ID#EDI ID# from the questionnaire on this ClassList generated by from the questionnaire on this ClassList generated by McMaster.McMaster.

Cross-reference the corresponding Cross-reference the corresponding Local ID#Local ID# with the with the Local Class List.Local Class List.

CLASSLIST GENERATED LOCALLYCLASSLIST GENERATED LOCALLY

Teacher Name Child’s Last Name Child’s First Name Local ID# DOB Gender Postal CodeTeacher Name Child’s Last Name Child’s First Name Local ID# DOB Gender Postal Code

Mrs. XMrs. X WalshWalsh CindyCindy 75-02 14/09/99 f 75-02 14/09/99 f L7N 2V6 L7N 2V6Mrs. X Mrs. X GaskinGaskin AshleyAshley 75-09 07/04/99 f L9H 2G1 75-09 07/04/99 f L9H 2G1Mrs. XMrs. X RaosRaos RobertRobert 75-03 15/02/99 m F8L 2F1 75-03 15/02/99 m F8L 2F1Mrs. XMrs. X JanusJanus Magdalena 75-15 21/06/99 f L9H 3XYMagdalena 75-15 21/06/99 f L9H 3XY

2727

Step 3: Confirm the child’s identityStep 3: Confirm the child’s identity

Quickly double-check that the Quickly double-check that the DOBDOB, , GenderGender and and Postal CodePostal Code on the bottom half of the label on on the bottom half of the label on the questionnaire the questionnaire is the same asis the same as the information the information on the Local Class List.on the Local Class List.

This will confirm that the questionnaire is indeed This will confirm that the questionnaire is indeed for that child.for that child.

2828

Missing or incorrect label informationMissing or incorrect label information

If any of the information on the label (top right If any of the information on the label (top right corner of the EDI questionnaire) is incorrect or corner of the EDI questionnaire) is incorrect or missing, missing, enter the correct information inenter the correct information in::

the labelthe label

andand

the Scantron section on page 1 by filling in the the Scantron section on page 1 by filling in the appropriate circlesappropriate circles

2929

Missing QuestionnaireMissing Questionnaire

If there are not enough forms for everyone (e.g., new child in your class):If there are not enough forms for everyone (e.g., new child in your class):

Take Take the blank EDI questionnairethe blank EDI questionnaire and make as many photocopies as you need. and make as many photocopies as you need.

Take the 9-digit Take the 9-digit Teacher ID #Teacher ID # from the Teacher Participation Form and write it in from the Teacher Participation Form and write it in the label at the top of the EDI questionnaire.the label at the top of the EDI questionnaire.

Next, enter the child’s Next, enter the child’s date of birthdate of birth, , gendergender, and , and postal codepostal code both in the label and both in the label and by filling out the Scantron section on page 1.by filling out the Scantron section on page 1.

Proceed with the rest of the EDI questionnaire as usual.Proceed with the rest of the EDI questionnaire as usual.

3030

IMPORTANT!!IMPORTANT!!

Q 7 Special NeedsQ 7 Special Needs – Cannot be left blank!! – Cannot be left blank!!

A professional must identify the child as special A professional must identify the child as special needs, this is not meant to be an assessment needs, this is not meant to be an assessment by the teacher. For example a child identified by the teacher. For example a child identified already as needing special assistance due to already as needing special assistance due to chronic medical, physical, or mental disabling chronic medical, physical, or mental disabling conditions (e.g., autism, fetal alcohol syndrome, conditions (e.g., autism, fetal alcohol syndrome, Down syndrome) and/or a child requires special Down syndrome) and/or a child requires special assistance in the classroom. assistance in the classroom.

3131

Q 8 ESLQ 8 ESL

Refers to a child for whom English is NOT their first Refers to a child for whom English is NOT their first language AND who needs additional instruction in language AND who needs additional instruction in English. A child is NOT considered ESL if his/her English. A child is NOT considered ESL if his/her first language is English, or the child is able to first language is English, or the child is able to speak another language apart from English, but speak another language apart from English, but whose English is fluent, or a child whose first whose English is fluent, or a child whose first language (developmentally) is not English but language (developmentally) is not English but whose English is fluent.whose English is fluent.

IMPORTANT!!IMPORTANT!!

Phase Two: Returned FormsPhase Two: Returned Forms

OnceOnce ALL the EDI forms are completed, they have to ALL the EDI forms are completed, they have to be returned to McMasterbe returned to McMaster

Contact us when shippedContact us when shipped

The data is scanned, analyzed and reports completedThe data is scanned, analyzed and reports completed

Data is processed on the first-come, first-served basisData is processed on the first-come, first-served basis

The larger the site, the longer it takes to process the The larger the site, the longer it takes to process the datadata

3333

TimelinesTimelines

Written confirmation by October 1Written confirmation by October 1stst (include (include estimate of number of boards and number of estimate of number of boards and number of students)students)Database template filled in and returned to Database template filled in and returned to OCCS by October 31stOCCS by October 31stEDIs sent to coordinators mid JanuaryEDIs sent to coordinators mid JanuaryImplementation February/MarchImplementation February/MarchReturned to OCCS by April 15thReturned to OCCS by April 15thReports completed in order receivedReports completed in order received

3434

Thank you!Thank you!