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PROJECT MANAGEMENT SYSTEM

Agencia de Cooperación Internacional de Chile (AGCI)Depto. Cooperación Horizontal – Depto. Planificación y Control de

GestiónAbril 2013

Gobierno de Chile | Agencia de Cooperación Internacional de Chile 2

Agenda

1. Context: Why have a MIS?2. Diagnosis: What is the current state of our MIS?3. Designing a solution: Where do we start?4. Challenges : What shall be our next steps ?

Gobierno de Chile | Agencia de Cooperación Internacional de Chile 3

CONTEXT: Why have a MIS?

Chile´s current level of development … have we already graduated?

A new institutional design…from recipient to a partner country.

AGCI´s Position in the international cooperation environment (Bilateral and Triangular) …as an objective of Chilean foreign policy.

Agency Management: We need reliable and timely information in order to make sound and effective decisions … being a relatively small organization that should move quickly.

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DIAGNOSIS: What is the current situation?

1. Lack of systematization of the information concerning projects, activities and talks, through the Project ´s Life Cycle.

2. We experience a great waste of time when preparing technical and financial reports for decision making purposes.

3. Weak coordination among internal and external actors, experiencing a waste of time and synergies.

4. Traditional donors and beneficiary countries require better quality management, in order to obtain good and effective results.

MAIN STRENGTHS5. 23 years of knowledge and experience .

6. Strengthening human resources in AGCI

7. We are investing in management tools.

Gobierno de Chile | Agencia de Cooperación Internacional de Chile

Gobierno de Chile | Agencia de Cooperación Internacional de Chile 5

Designing a solution: where do we start?A proposal to strengthen the financial control of projects along with Project Management Cycles:

Identification and

negociation of demands

Project formulation

Country Programming

Implementation

Evaluation and Final

EvaluationMonitoring

and Evaluation

Monitoring and

Evaluation

1. Implementing a single identification code for each project.

2. Building a glossary of conceptual definitions dealing with the project managment cycle.

3. Defining forms and methodologies for each step of the project.

4. Building an integrated Data Base.

5. Designing a MIS for project management.

Gobierno de Chile | Agencia de Cooperación Internacional de Chile 6

MAIN CHALLENGES:

• IMPLEMENTING A PROJECT MANAGEMENT MODEL IN TERMS OF CHILEAN INTERNATIONAL COOPERATION.

• PRODUCING A MANUAL ON CHILEAN INTERNATIONAL COOPERATION

• DESIGNING AND IMPLEMENTING AN INTEGRAL INFORMATION SYSTEM FOR PROJECT MANAGEMENT.

Thanks!