1

PUT TITLE HEREMinistry of Education Revised Estimates 2008-09:

Simulation Document

Information Session for School Board Finance Staff and External AuditorsTransfer Payments & Financial Reporting BranchFall 2008

2

Presentation Objectives

• Provides an overview and instructions on how to use the EFIS form and the excel files to calculate the potential funding adjustment.

3

Overview of the Provincial Discussion Table (PDT) agreement

• While further PDT agreements are being concluded, the government has amended the GSN funding regulations to provide a 2 per cent increase in salary benchmark, starting September 2008.

• September to December cash flows are also being adjusted • Result is all boards will have cash flow to pay 3% increases.

Cash Flow - September 2008 through March 2009 Was IsSeptember 13.0% 13.2%October 8.3% 8.4%November 8.3% 8.4%December 8.4% 8.5%January 8.3% 8.1%February 8.3% 8.1%March 8.4% 8.3%

Cumulative Total 63.0% 63.0%

4

Overview of the Provincial Discussion Table (PDT) agreement

• School Board are not required to resubmit the 2008-09 Estimates to reflect the 2 per cent GSN increase and cash flow change– The ministry will automatically adjust each school

board’s 2008-09 estimates for the 2 per cent and cash flow adjustment through EFIS.

– Will be reflected in the September payment

5

Revised Estimates 2008-09

• The full implementation of the PDT agreement will be reflected in school Boards’ 2008-09 Revised Estimates – These are due December 12, 2008

• Revised Estimates will be based on 3% benchmark increase plus enhancements– assuming all bargaining units will have a collective agreement in

compliance with PDT requirements by Nov 30, 2008

• However, boards will need to calculate an adjustment for any bargaining units that does not have a collective agreement in compliance with PDT by Nov 30, 2008.

• The adjustment will affect all increases related to the groups that do not have agreements.

6

Main changes in Simulation Doc and the revised estimates 2008-09

• There are a few places in the revised estimates that will be used in determining the adjustments for those bargaining units that do not have agreements:– Section1 – Section 1A– Data form B– Data form C– Data Form D

7

Overview of Process to Determine Adjustment

• Create a regular EFIS Revised Estimates Submission, including Appendix C, using the 3% doc set

• Create another EFIS Revised Estimates Submission, including Appendix C, with a 2% doc set– “toggle” provided to recalculate based on 2%– Adjust appendix B and C for lower revenues– Reconcile appendix D to Section 1

• Reopen 3% doc set, and input 2% doc set values in Section 1A

8

Overview of Process to Determine Adjustment

• Complete staffing form for each bargaining unit– Reconcile to Appendix H

• Info from the professional development and training tab values input in section 1A – For the adjustment on the other enhancement, answer yes or no

to the questions.

9

Steps for completion• Step 1: Create an EFIS submission (3% submission) using the doc

set and input all data as normally required for an EFIS submission

• Step 2: Input Excel App C ( 3% App C) file data using its defaulted settings to this EFIS Submission

• Step 3: Create a copy from the 3% submission.

• Step 4: On section 1A-1% salary benchmarks page select Yes to change the submission to use 2% benchmark

• Step 5: Make a copy of the 3% Excel App C and change that to 2% and Input the Excel App C in the 2% EFIS submission

10

Steps for completion (Cont’d)• Step 6: Check Data form B & C

• Step 7: Check that Data form D reconcile with Section 1 allocation

• Step 8: Print Data form D

• Step 9: Open the 3% submission and go to Section 1A and input under the 2% column from the printed copy of Data form D of the 2% submission

• Step 10: We need to input the staffing template information.

• Step 11: For the other enhancements, input the information from the professional Development & training tab of the staffing template.

• Step 12: For the adjustment on the other enhancement, answer yes or No to the questions.

11

Contact Information

• Finance Officer - Firstname.lastname@ontario.ca

SANJAY CHITAPAIN JANE COLLINS

DAVID CORKETT CHERYL DALRYMPLE

GREG FIORIDO VINOD GUREWAN

TIM KIELMAN BRENDA SHAW

LISA TARINI2 DAVID WRIGHT2