1 Table of contents - PALSTAT s.r.o.ftp.palstat.cz/servis/www/DOC/en/Fmea.pdf · 1 Table of contents ... with the requirements of QS-9000 and VDA. The program may run on an independent

PALSTAT s.r.o. Quality control systems PALSTAT CAQ®

version 3.00.01.26

FMEA 07/2011

Page 1 of 35 http://www.palstat.cz/

1 Table of contents 1 Table of contents ................................................................................................................ 1

2 Introduction ........................................................................................................................ 3 2.1 Basic control ................................................................................................................ 3

3 Launching the SW Palstat FMEA ...................................................................................... 4 3.1 Launcher SW Palstat and opening the program .......................................................... 4 3.2 Access rights to the program ....................................................................................... 4

4 Main Menu ......................................................................................................................... 5 4.1 File from the screnn “List” .......................................................................................... 5

4.1.1 Filter ..................................................................................................................... 5 4.1.2 Printing ................................................................................................................. 5

4.1.3 History of changes ................................................................................................ 5 4.1.4 End ....................................................................................................................... 6

4.2 Tools ............................................................................................................................ 6

4.2.1 Auxiliary databases and numerical lists ............................................................... 6 4.2.2 - Numerical lists ................................................................................................... 6 4.2.3 - Kinds of FMEA .................................................................................................. 7 4.2.4 - Processes ............................................................................................................ 7

4.2.5 - Classification of processes according to the FMEA kinds ................................ 8 4.2.6 - Defects ............................................................................................................... 8 4.2.7 - Entering a new defect ......................................................................................... 8

4.2.8 - Classification of defects according to the FMEA kinds .................................... 9 4.2.9 - Causes ................................................................................................................ 9

4.2.10 - Criteria ............................................................................................................... 9

4.2.11 - Classification .................................................................................................... 10

4.2.12 - Groups .............................................................................................................. 11 4.2.13 - Auxiliary databases .......................................................................................... 12

4.2.14 Copying the tree ................................................................................................. 12 4.2.15 List of registered users ....................................................................................... 12 4.2.16 Change in the names of items ............................................................................ 13

4.2.17 Settings ............................................................................................................... 13 4.3 Help ........................................................................................................................... 14

5 Main bookmarks of the program ...................................................................................... 15 5.1 List bookmark ................................................................................................................ 15

5.1.1 Data in the information strip .............................................................................. 16

5.1.2 Combined filter .................................................................................................. 16 5.1.3 Copying a FMEA ............................................................................................... 16

5.1.4 Reporting ............................................................................................................ 18 5.1.5 Flowchart ............................................................................................................ 18

5.2 Head bookmark .......................................................................................................... 19 5.2.1 Creating a new FMEA ........................................................................................ 20 5.2.2 Modifying a current record................................................................................. 20 5.2.3 Deleting the current record ................................................................................. 20 5.2.4 Kind (FMEA) ..................................................................................................... 20

5.2.5 "Part" item .......................................................................................................... 20 5.2.6 "Customer" item ................................................................................................. 21 5.2.7 Team ................................................................................................................... 22 5.2.8 Review ................................................................................................................ 22


version 3.00.01.26

FMEA 07/2011


5.2.9 Measures with an above-critical MRP ............................................................... 23 5.3 FMEA bookmark ....................................................................................................... 23

5.3.1 Processes ............................................................................................................ 24 5.3.2 Entering records ................................................................................................. 25 5.3.3 - Deleting records ............................................................................................... 25 5.3.4 Checking and Technical Procedures .................................................................. 26 5.3.5 Acts preformed in the operation ......................................................................... 27

5.3.6 Defects ................................................................................................................ 28 5.3.7 Defects assigned to the act ................................................................................. 28 5.3.8 Effect .................................................................................................................. 29 5.3.9 Defect importance .............................................................................................. 29 5.3.10 Defect classification ........................................................................................... 30

5.3.11 Picture accompanying a defect ........................................................................... 30

5.3.12 Causes ................................................................................................................. 31 5.3.13 Measures ............................................................................................................. 32

5.3.14 Setting tasks related to measures ........................................................................ 34 5.4 Copying the tree items ............................................................................................... 34

5.4.1 - Copying and moving within one FMEA .......................................................... 34

5.4.2 Copying between different FMEAs ................................................................... 35 5.5 FMEA tree development ........................................................................................... 35


version 3.00.01.26

FMEA 07/2011


2 Introduction The PALSTAT FMEA program is auxiliary tool used to plan and increase the quality of

products, services and processes, which may be used in any field or branch. The primary task

is to prevent defects from occurring, their detection and subsequent removal in accordance

with the requirements of QS-9000 and VDA. The program may run on an independent

computer as well as in a computer network. For this case it is equipped with a system of

passwords, user rights and authorisations. The program is suitable for applications in the field

of construction development or manufacturing technology.

2.1 Basic control

The basic control is described in the basic Palstat CAQ handbook and is identical for all

modules in the Palstat CAQ system. The basic control includes work with a list, creation,

modification and deletion of records, retrieval, creation of auxiliary databases, printed outputs

and other acts.


version 3.00.01.26

FMEA 07/2011


3 Launching the SW Palstat FMEA The SW is launched from the Palstat launcher, its functions are described in the Basic

manual PALSTAT CAQ. Launcher – see the following picture.

3.1 Launcher SW Palstat and opening the program

This window displays program icons, to which the user has the allowed access and set access

rights in the SW “User database” and the settings in the Launcher. If you cannot see the

icon in the launcher, you do not have an user access and rights in the SW User database. The

SW FMEA is opened by clicking the appropriate icon.

3.2 Access rights to the program

Setting up the login names and their permissions to individual modules PALSTAT CAQ and

the initial default user password is done in a separate module User database, which is part of

the installation PALSTAT CAQ and its operations are described in a separate manual.

Overview of setting specific access rights for individual modules is described more clearly in

the separate manual.


version 3.00.01.26

FMEA 07/2011


4 Main Menu

4.1 File from the screnn “List”

4.1.1 Filter

The combined filter serves to look up in a database according to a few criteria at the same

time – see the description of the combined filter above.

Notice: The function of a combined filter is accessible in the List menu only from the List

bookmark and it is the same with the icon to open the filter on the bar.

4.1.2 Printing

It serves to print actually selected FMEA analyses. The printed outputs are common for all

kinds of FMEA.

The equivalent of launching the print from the menu is the icon .

4.1.3 History of changes

It shows an overview of history of entering data depending on the setting of items through the

“Change in the name of items” function – see below. An empty overview of the history of

items is in the picture.


version 3.00.01.26

FMEA 07/2011


4.1.4 End

It terminates the program run.

Equivalent is also using the shortcut key Alt + F4 and the icon .

4.2 Tools

4.2.1 Auxiliary databases and numerical lists

Auxiliary databases of the FMEA program are filled in the tool menu - .

The purpose of the auxiliary databases is to make work with filling in database items as easy

for users as possible and to accelerate it in the maximum scope. Before the work in the FMEA

module is started, it is suitable to fill the auxiliary databases and numerical lists at first. The

numerical lists are distinguished by means of an icon with an arrow. The auxiliary databases

and numerical lists, except for classification, may be maintained in three languages.

Information from auxiliary databases and the numerical list may be printed or exported to

Excel.

4.2.2 Numerical lists

An item from a numerical list is linked in the module to the particular data in a numerical

list. If the description in the numerical list is changed, the information in the program will be

changed as well. If a record from a numerical list already used is to be deleted, the user is


version 3.00.01.26

FMEA 07/2011


warned and the deletion of the record will be blocked, or this information will be deleted in

the module. Certain numerical lists, e.g. the list of defects, are common to more modules.

4.2.3 Kinds of FMEA

The list of FMEA kinds into which the individual FMEA records are to be classified is

defined here. Furthermore, other specific properties depending on the kind (criteria,

processes) are defined through selection of the FMEA kind. When a new kind is created, the

code of the FMEA kind must be determined. This code may consist of the maximum number

of three characters and must be unique. Another compulsory box that must be filled in is a

description of the kind in the primary language (it is Czech as standard in the picture below).

The “Require Part” box defines whether the FMEA of the given kind requires specification of

the part number from the database of parts while being filled in. Individual FMEA kinds may

also be set a state of being active or inactive. Each FMEA kind may also be set the value of

importance for determination of a critical defect in an arbitrary manner. According to the

FMEA methodology, the maximum level is 9, but this value may be made stricter by the user

to be in the range 1 – 9. In the setting, the function requiring an additional measure for a

critical defect may be activated.

4.2.4 Processes

This numerical list serves to define analysed processes easily and to identify them

unambiguously. The numerical list contains basic technical and organisational procedures.


version 3.00.01.26

FMEA 07/2011


Processes are entered and modified directly in the table with use of the tool bar. When a new

process is created, the code and description must be filled in in the primary language (it is

Czech in this case). The process code must be unique. Descriptions in the other languages are

optional.

Texts in the list are simple descriptions of analysed processes and operations. The main task is

to express information as briefly as possible. If the process contains more operations (e.g.

assembly) with defects shown in different ways, it is suitable to list the operations as separate

processes.

4.2.5 Classification of processes according to the FMEA kinds

Processes must be classified according to the FMEA kinds so that the processes are accessible

for creation of FMEA. In the upper part of the window there is a pull-down menu with a list

of kinds. The ticking boxes indicating whether the given process is (ticked) or is not (not

ticked) assigned to the given kind are activated in the list of processes through selection of the

kind. When a FMEA of the given kind is created, it is only the list of the selected processes

that is displayed.

4.2.6 Defects

This numerical list serves to identify the analysed defects of individual processes easily and

unambiguously. Each analysed process may contain a file of defects. The numerical list may

have an arbitrarily definable multi-level structure of groups and sub-groups of defects. Each

level and each defect is designated using a unique numerical code. Particular defects are in the

relevant level without any other unpacking button. Using the right mouse button the whole

structure may be unpacked or packed or all items may be designated or their designation may

be cancelled.

4.2.7 Entering a new defect

A defect is entered on a relevant level according to the position in the tree of defects. E.g. if

the first “top” tree item is selected in a tree, then a defect is entered on the relevant level

according to the selection after the “new record” button is pressed from the tool bar.


version 3.00.01.26

FMEA 07/2011


4.2.8 Classification of defects according to the FMEA kinds

Classification of defects according to the FMEA kinds follows the same rules as classification

of processes (see the section entitled Classification of defects according to the FMEA kinds).

The only difference lies in ticking the tree items. If a tree item is crossed, all subordinate

items are ticked automatically. The subordinate items also behave accordingly if the ticking is

cancelled. The superior items then change their style of ticking according to the state of

subordinate items, i.e. if all subordinate items are ticked, then the ticking box is white, if not,

it is greyish.

Any changes made in ticking should be confirmed (saved) or cancelled by pressing the

relevant buttons from the database navigation panel.

4.2.9 Causes

This numerical list serves to identify, analyse and describe causes of individual defects of

processes easily and unambiguously. Each analysed defect may contain a set of causes. The

procedure of entering causes and classifying the causes according to the kinds of FMEA is

entirely the same as in the case of numerical list of defects.

4.2.10 Criteria

Assessment of importance, occurrence and detectability of a defect in a part is specified here:

Assessment of importance expresses the meaning of a consequence of a possible

defect for the customer.

Assessment of occurrence expresses how often a certain cause may be expected to

occur.

Assessment of detectability is an estimate of probability that the proposed type of

measures will detect a possible cause or that the proposed type may detect a

subsequent appearance of a defect before the part leaves the point of processing.


version 3.00.01.26

FMEA 07/2011


In the window with individual criteria, there is a tree structure of FMEA kinds, where each

kind has its own criteria of importance, occurrence and detectability. The text fields for

individual grades of assessment are then completed in the relevant language on the lowest

level. Pre-completed criteria are only informative. Descriptions of the criteria may be

modified in any manner. The scale of grades from “1” to “10” is used for each assessment.

The rate of risk/MRP priority, which is the product of the values of the point assessment of

importance, occurrence and detectability, will be calculated on the basis of this assessment.

In the code list Criteria you can choose only the criteria of active kinds of FMEA. The

selection is launched using the right mouse button.

4.2.11 Classification

In the case of the Classification item, after a primary selection and subsequent clicking by the

right mouse button on the relevant item for a symbol a menu will be displayed where a

particular graphical symbol may be assigned from the file (Open option), or from the box

(Insert option).


version 3.00.01.26

FMEA 07/2011


4.2.12 Groups

The task of the groups is to take individual assessment criteria of importance, occurrence and

detectability into account in the MRP value.

The criticality determines the priority for classification of MRP into a group. The

MRP may be suitable for more groups and therefore the classification follows the

value of criticality. MRP is therefore classified into a suitable group with the

maximum criticality.

The criterion interval determines the limit values which the criterion concerned

must comply with so that MRP may be classified in a certain group. If the interval

is not determined for a certain criterion, then the criterion value does not affect its

classification into a group.

Description of the button functions in the Groups window:

Move up

Move down

By moving the group you can change the criticality (the moving group gets the

criticality of the jumped one and vice versa).

The buttons are active only in case, that the list is classified according to the criticality

(see the picture).

Actualisation of the criticality row

The criticality of each group shall be renumbered in such a way that the currently

sorted list is numbered from top one to the bottom (1, 2, 3, ...).


version 3.00.01.26

FMEA 07/2011


4.2.13 Auxiliary databases

Information from an auxiliary database only serves to speed up the entry of a record, data

may be edited and deleted in any manner regardless of their use in the program. The following

auxiliary databases are used in the FMEA program:

4.2.14 Copying the tree

This function is described in the section entitled Copying between different FMEAs.

4.2.15 List of registered users

It displays information about users currently using the module.


version 3.00.01.26

FMEA 07/2011


4.2.16 Change in the names of items

It switches the module over to the mode where the descriptions and settings of individual

fields may be changed by users.

4.2.17 Settings

The window with a possibility of changing settings of program properties. Firstly the basic

setting of a critical value of MRP is performed here and the requirement for an additional

measure in the case of a critical defect with a certain level of importance that is set for any

FMEA kind separately and cannot be higher than 9 is dealt with. Furthermore the types of

individual documents that may be linked through a documentation form to the given FMEA

may be set. The displaying format must contain at least one of the key words “CODE” and

“NAME”. These key words will be substituted by the code, or by the process name (defects,

causes).

Further you can set the types of individual documents, which can be connected through the

documentation form to the given FMEA (the right picture).


version 3.00.01.26

FMEA 07/2011


4.3 Help

Help for FMEA – it will open help for the FMEA module.

On FMEA application – it will display a window with detailed information on the program.


version 3.00.01.26

FMEA 07/2011


5 Main bookmarks of the program

After the program is started and the user is logged in, the main window of the program

divided into a few bookmarks appears. Moving from one bookmark to another is done in the

lower part of the window by clicking the left mouse button on the relevant bookmark.

List The list of all FMEAs created in the database is found on this page. A

FMEA may also be looked up in this part according to the criteria

specified.

Head Basic information on the selected FMEA, which forms the head of the

FMEA form, is displayed here.

FMEA This part of the program enables the FMEA implementation itself.

5.1 List bookmark

The table contains a list of all FMEAs created in the database. Each FMEA created is

identified by its number, its kind is defined, and it relates to a certain part selected from the

database of parts. If the kind of FMEA does not require that the part number is to be filled in,

then it does not have to be related to any part.


version 3.00.01.26

FMEA 07/2011


5.1.1 Data in the information strip

In the information strip located in the upper part of the window, in addition to the basic

information about the current record FMEA number and kind.

5.1.2 Combined filter

The combined filter serves to look up in the database according to several criteria at the same

time.

Work with combined filters is described in the basic handbook Palstat CAQ.

5.1.3 Copying a FMEA

Before the copying is started, the new FMEA number which must be unique, or a new number

of the change, must be selected. Copying a FMEA tree is only possible of the kind of the

newly copied FMEA is the same as the kind of the original FMEA.

If a tree is copied, the copying depth may be specified. E.g. if the “Processes” and “Defects”

columns are ticked in the copying section, then a tree having only processes and defects will

be copied into the new FMEA. Ticking individual columns will be regulated by the tree logic,

which means for instance that if you cancel the ticking of a defect, then the ticking of

subordinate items, i.e. causes and measures, will be cancelled automatically.


version 3.00.01.26

FMEA 07/2011


If you press the button displayed, you will activate enhanced functions of copying a tree,

where you have a possibility to select items from the tree of the original FMEA, which you

want to copy and which not. The selection of tree items is carried out by ticking the relevant

box at each tree item.

By ticking a tree item, all subordinate items will automatically be ticked. The subordinate

items also act in a corresponding manner if the ticking is cancelled. The superior items then

change their style of ticking according to the state of subordinate items, i.e. if all subordinate

items are ticked, then the ticking box is white, if not, it is greyish. You can start the copying

itself by pressing the "OK" button. This process may take some time (depending on the

network speed above all in the case of network operation). The process becomes interrupted

by pressing the “Cancel” button.


version 3.00.01.26

FMEA 07/2011


5.1.4 Reporting

This functionality serves to define an arbitrary question from the database. E.g. to select

remedial measures not fulfilled by a certain date, to find a measure depending on the specified

MRP value, to look up processes, defects and causes according to a set parameter, etc. The

result is data generated in the form of a table, or also a chart.

The Reporting module is part of some other modules but it may also operate separately. This

is the reason why its control is explained in a separate handbook.

5.1.5 Flowchart

To every FMEA you can connect one flowchart. The flowchart opens by clicking the

appropriate button on the tool bar (see the picture bellow).


version 3.00.01.26

FMEA 07/2011


After clicking this button a window appears for editing the flowcharts. The controls of the

module Flowcharts are described in the separate manual.

In the right part of the window is a panel with current data of the relevant FMEA. The upper

panel displays the basic identification information from the header of FMEA and the

connected part. At the bottom of the window is placed a list of processes that are associated

with the FMEA. The information from the data panel can be dragged and dropped (using

Drag & Drop) to the left, model part of flowcharts. If there is already some data item placed

in a flowchart, then it is grey in the data panel and can not be moved back into the flowchart.

Flowchart can be switched into the appropriate languages. Assuming that the data are filled in

predefined auxiliary databases for each language that was used in the creation of FMEA.

5.2 Head bookmark

Any and all important registration information is displayed in the Head bookmark.


version 3.00.01.26

FMEA 07/2011


5.2.1 Creating a new FMEA

When a new FMEA is being entered by means of the “new record” button, from the tool bar,

the program automatically switches to the “Head” bookmark where the relevant items must be

filled in. Those marked in yellow must be filled in. Furthermore the FMEA number must be

unique (more details see the Head bookmark). The entering is cancelled by pressing the

“Cancel” button and the program goes to the last record in the list.

5.2.2 Modifying a current record

By pressing the button to edit a record or by changing the value in the editing field you will

commence modification of information about the complaint selected at the moment. After the

information is modified to the required form, you may store the changes by means of the

“Store changes” button or you may cancel it by means of the “Cancel changes” button. The

records changed this way are stored and available from the menu of the History of changes, of

course depending on the setting of monitoring individual fields by means of the “Change in

the name of items” function – see below.

5.2.3 Deleting the current record

You will delete the currently selected FMEA analysis from the database by means of the

“Delete record” button.

This act is irreversible, i.e. information that was once deleted may not be renewed (except for

its new entering in the program).

5.2.4 Kind (FMEA)

The field of determining what kind of FMEA it is. The data are taken from the preset

database, which is defined by the SW contractor. The different types of FMEA are given by in

accordance with the provisions describing the issue.

5.2.5 "Part" item

The Part item may only be selected from the database of parts. The window with selection

will be displayed by clicking on the button. If the part has already been deleted and an

empty item must be refilled in, it is necessary to select the delete function in this window.


version 3.00.01.26

FMEA 07/2011


If the part has already been entered, its detail is available under the following button.

Detailed information about the particular part will be displayed subsequently. If necessary,

this part may be opened directly in the Database of Parts module, the control of which is

described in a separate handbook.

5.2.6 "Customer" item

The Customer item may only be selected from the database of contacts. The window with

selection will be displayed by clicking on the button. If the customer has already been

entered and an empty item must be refilled in, it is necessary to select the delete function in

this window.


version 3.00.01.26

FMEA 07/2011


If the customer has already been entered, its detail is available under the following button.

Detailed information about the particular contact will be displayed subsequently. If necessary,

this contact may be opened directly in the Database of Contacts module, the control of which

is described in a separate handbook.

5.2.7 Team

The problem-solving team is also appointed in this part of the window. Individual members

may be entered either arbitrarily through entering a new member manually or through

selection from the Database of Users after pressing the button and confirming by means of

subsequently.

Individual members may be withdrawn in a similar manner by means of the button.

5.2.8 Review

Changes made in the relevant FMEA are registered in this list.

NOTICE:

These changes are not registered automatically, they must be filled in. A new line with the

possibility of detailed review in the note field is activated by pressing the button for a new

record.


version 3.00.01.26

FMEA 07/2011


5.2.9 Measures with an above-critical MRP

A list of measures with an above-critical MRP is displayed in the lower part of the window.

The critical MRP value is determined in the program setting. After the Pareto button is

pressed, Pareto analysis, which may be “attached” to the list area by means of the button,

will be displayed.

After double-clicking on a measure the program will go to the “FMEA” bookmark where the

current position in the tree is set according to the selected measure.

Furthermore, after clicking on the “Critical Defects" box, those causes and measures having

an above-critical importance of defect regardless of the MRP size will also be displayed in the

list. The critical importance of defect is set to the value of importance for the relevant kind of

FMEA in the setting in auxiliary databases. As standard, this is the value of importance

according to methodology 9 and 10, but it may be made stricter to a lower value. The critical

MRP value and the requirement for an additional measure in the case of a defect with critical

importance may be set in the setting.

After clicking on the “Only current measures” box, only those measures that have not been

solved yet through an additional measure will be displayed.

5.3 FMEA bookmark

This part of the program enables FMEA implementation itself. It enables work with the tree

structure of the FMEA system. After the right mouse button is pressed, the whole FMEA tree

structure, or a certain branch only, may be packed or unpacked simply.


version 3.00.01.26

FMEA 07/2011


The FMEA tree is located in the left part of the window. Panels with detailed information

concerning the individual items of the tree are in the right part. Individual items of the tree are

obtained from relevant numerical lists. The button for a new record, which is located above

the FMEA tree, is used to enter new items of the tree. The offer for a new record is changed

according to the current position in the relevant level of the tree structure (on a process, on a

defect or on a cause).

The information stripe shows in its right part whether a measure belonging to a certain group,

which are defined in the part of an auxiliary database, occurs in the FMEA concerned. At the

same time the name of the group is displayed at the relevant measure – see the total display of

the FMEA bookmark above.

5.3.1 Processes

To the processes can be connected parameters (dimensions) of the corresponding parts.

If the FMEA does not have the intended part, it is not possible to add features.


version 3.00.01.26

FMEA 07/2011


5.3.2 Entering records

After a new process is entered, the window with a list of processes that are assigned to the

current kind of FMEA appears. You will then select the relevant process from a numerical list

and the process will be recorded in the tree structure using the “OK” button or by clicking the

left mouse button on the process selected.

If it is necessary to create a new process, it is possible to press the “Modify Data” button. The

form will subsequently go to the editing mode of auxiliary databases directly without the need

to leave the entering of the process. Modifications of auxiliary databases are described in

detail in the relevant chapter.

5.3.3 - Deleting records

Deleting individual records

The “Delete” button with selection of the relevant level of the tree structure is used to

remove a process from the tree structure. All subordinate items, i.e. defects and causes, will

also be deleted together with the process (the measures for the deleted causes will be deleted

too). The process ordinal number (sequence of operations as following one another) is

generated automatically in the order field. The processes may then be ordered directly in the

FMEA tree through dragging by the mouse (Drag&Drop method).

CAUTION:

If in the tab FMEA is selected the cause, then by the button “delete/remove the record”

appears the arrow to select the deleting of causes or actions. After switching the tabs the

arrow remained visible.


version 3.00.01.26

FMEA 07/2011


Mass erasure in the FMEA tree

For this purpose serves the button on the bar in the screen “FMEA” – “Show/Hide

checkbox”.

In this screen FMEA is allowed to see the check box for the tree items (indicated with a

frame) tree). Checked items can be deleted at once using the command “Delete selected”

under the icon “Delete entry”.

5.3.4 Checking and Technical Procedures

A particular FMEA analysis may be linked with a specific technical procedure for the given

part. The premise is that you use the eponymous software module Palstat. All operations from

this procedure will be generated to the empty tree structure of FMEA processes. The

condition is creation of this procedure in a separate module – Checking and Technical

Procedures.

The following picture shows a detailed procedure of linking the technical procedure

operations to the structure of processes.


version 3.00.01.26

FMEA 07/2011


Operations from technical procedures may not be assigned if the FMEA structure has already

been established including further relations …

… even if any manually entered process occurs.

If the FMEA is linked to a technical procedure, individual processes may not be deleted.

In the information stripe, FMEA is, with assigned through the technical procedure, this

information is visible.

5.3.5 Acts preformed in the operation

You can enter more detailed acts to every process, which describe the process more closely.


version 3.00.01.26

FMEA 07/2011


5.3.6 Defects

After a new defect is entered, a window appears with a tree of defects that are linked to the

current kind of FMEA. The function of the “Modify Data” button is described in the previous

chapter (Processes).

´

The relevant defect must be selected from a numerical list (only the defects having the “leaf”

icon may be selected) and is entered in the tree structure using the "OK" button or by double-

clicking of the left mouse button on the selected defect. The defect name and “Description”

and “Consequence” boxes will appear automatically in the right part, where it may be

specified in further details. The “Delete” button with a selection of the relevant level of

the tree structure is used to remove the defect from the tree structure. All subordinate items,

i.e. causes, will also be deleted together with the defect (remedial measures of the deleted

causes will also be deleted).

5.3.7 Defects assigned to the act

Each potential defect is possible to specify, to which particular act of the process it applies.

After opening the window “Acts” in the part defect appears the offer of the acts defined to the

process. From all the offered tasks defined for the process to select the act under which the

defect may occure.


version 3.00.01.26

FMEA 07/2011


5.3.8 Effect

The effect can be added in several ways. If the goal is to enter an effect, it is possible to enter

directly into the field or use a preset database directly next to the field Effect.

If it is intended to enter few effects that the user wishes to individually evaluate by the

significance, it is possible to perform that in the field which appears after clicking the marked

button.

In the field „Severity“ appears then the highest evaluation from all the evaluations of

individual effects.

5.3.9 Defect importance

In the case of a defect its importance must be filled in. The value of importance may be

entered directly in the relevant editing window – , by clicking on the buttons or

through selection from a list by pressing the button. After this button is pressed, a window

appears with a list of assessment criteria corresponding to the current kind of FMEA. Editing

the criteria is described in detail in the section dealing with auxiliary databases.


version 3.00.01.26

FMEA 07/2011


5.3.10 Defect classification

Furthermore each effect may be classified in detail in a relevant category that is selected from

an auxiliary database which may serve to indicate special characteristics of the product.

In the numerical list of auxiliary databases, the relevant classification may be assigned any

graphical symbols that may also be shown in printed outputs. This functionality is explained

in detail in the “Auxiliary Databases” section.

5.3.11 Picture accompanying a defect

Each defect may also be linked to a picture of the given defect. If you click on the picture

button (highlighted in the picture below), an internal graphical editor of the Palstat CAQ will

be started, where you can modify the picture for the given defect. The manner of controlling

the module is described in a separate handbook.

The icon of Launching the function displays, if the picture is or not added.

Picture is not added Picture is added


version 3.00.01.26

FMEA 07/2011


5.3.12 Causes

Any defect possible is accompanied with a description as large as possible of all causes that

may be taken into account for the given defect. The procedure for adding the causes in the

tree structure is similar to the entering of the defect (see above).

Filling in an occurrence and detection of a defect is done in the same manner as filling in the

importance of defect (previous paragraph), i.e. it may be entered directly in the relevant

editing window – , by clicking on the buttons or through selection from a list of

assessment criteria by pressing the button. After this step is completed, the rate of

risk/MRP priority, which is the product of the values of the point assessment of importance,

occurrence and detectability, will be calculated automatically.

By the causes, which have the defined „Occurrence“ and „Detection“ appears the graphical

mark in the tree – see the picture.

The same warning system is also in the bar – see the picture


version 3.00.01.26

FMEA 07/2011


5.3.13 Measures

Additional measures must be taken with regard to defects having high MRP. The procedure

for adding measures in the tree structure is similar to the entering of a defect (see above).

The buttons of this control panel - - serve to provide navigation in

additional measures. The "single right arrow" button may also be used to create a new

measure, namely if the cause does not have any measure yet or if the last measure has been

selected. The marked button must be clicked on to assign a description to the new measure.

A dialogue window will be displayed for a description of the measure in relevant languages.

After the marked button is pressed, a list with a selection of particular measures will be

displayed. More records may be selected by means of the mouse while the Ctrl key is pressed

at the same time. Individual measures may be added later using a similar manner.


version 3.00.01.26

FMEA 07/2011


Other items are entered using a similar method. If the function

(measures to be required in the case of a critical defect) is activated in the setting, an

additional measure is created for such defect; this must be filled in and furthermore it cannot

be deleted.

You can specify the type to the action – whether it relates to current prevention or current

detection. There is also possible to record the state in light of the filling.

When changing the status to “Finished” you must fill the compliance date. If not filled, it

automatically adds the actual date of performing the record.

To change the status from “Finished” to the other can not be made directly. It is necessary to

cancel the compliance date. During this operation, the action state is automatically deleted.

Then it is possible to change the status to the desired value.

Press the icon to display a list of all actions.


version 3.00.01.26

FMEA 07/2011


5.3.14 Setting tasks related to measures

Any number of tasks may be set in relation to the additional measures by means of the button

specified below.

After the button has been pressed, a dialogue window will appear with a list of tasks (if any)

set in relation to the given measure. Other tasks may be set if necessary. The system of

internal communication by means of the Management of Tasks module is described in a

separate handbook.

The icon of Launching the function displays, if the picture is or not added.

Picture is not added Picture is added

5.4 Copying the tree items

5.4.1 Copying and moving within one FMEA

The moving is carried out directly in the tree structure by transferring individual items by

means of the mouse, the so-called Drag&Drop method.

Click on an item of the tree with the left button and hold the button pressed. Drag the mouse

then and move the selected item to the selected position. Moving the items has logical

limitations, however. It is clear that e.g. a process cannot be moved to a position of a cause.

Therefore, if you want to copy a defect from one process to another one, you will only be able

to move a defect to an item of another process. The moved defect will be placed at the end in

the series of defects of the given process. Items may also be moved within one branch. In this

case, it is only their order that is changed.

The copying is done similarly, it is only necessary to press the Shift button before clicking on

an item in the tree.


version 3.00.01.26

FMEA 07/2011


5.4.2 Copying between different FMEAs

If you press the button in the tool bar, the dialogue window appears for the copying of

trees from a FMEA other than the current one. The copying is done by means of the mouse

again and follows the same rules as the copying within one FMEA (see above). Buttons to

confirm/cancel the changes made will appear in the upper part of the window. The changes

are recorded in the database after the "Store" button is pressed.

5.5 FMEA tree development

A panel to monitor the FMEA development is located on the FMEA bookmark under the tree

structure. This panel serves to monitor changes in the FMEA tree in a certain time period. The

changes in the tree may be monitored either according to the FMEA reviews or directly

according to a particular date.

Documents

1 Table of contents - PALSTAT s.r.o.ftp.palstat.cz/servis/www/DOC/en/Fmea.pdf · 1 Table of contents ... with the requirements of QS-9000 and VDA. The program may run on an independent