10 Cool Things You Can Do With Acrobat com

8/7/2019 10 Cool Things You Can Do With Acrobat com

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1. Collaborate together to develop a new marketing campaign. S op sendinglarge email atachmen s and involving IT. Crea e an online Workspace o easilyshare and collabora e on a se o documen s wi h individuals and eams ou sido your frewall.

2. Go green.Reduce ravel cos s wi h Connec Now online mee ings. Work onlinewi h Buzzword and Tables. (Reduce paper, save rees.)

3. Share trip reports. S ar an online Workspace o s ore all o he rela eddocumen s rom your rips in a cen ral place. Everyone on your in ernal eamwill be on he same page and can ge o he mos up- o-da e in orma ion.

4. Hold online training sessions. Share your screen, so o hers can see wha youare alking abou . Turn on your web cams so everyone can see one ano her, anduse he Shared Whi eboard o ske ch ou new ideas in real ime.

5. Easily publish project overviews. Upload your eams la es projec overviewrom a fle and conver i o a PDF documen . en, embed i in a eam blog or

web page. (Really, i s easy! Jus copy he embed code and pu i in he page.)

6. Write a meeting agenda. Use Buzzword and i s checkboxes or agenda i ems.Share he agenda wi h your eam o make addi ions or commen s. en wri e u

and publish he mee ing no es wi h Buzzword.7. Create a project management task list. Use Tables or projec managemen ,

including projec asks, deadlines, and whos responsible. en share i , and askeach person o upda e his or her asks. Add your manager as a reader, so he orshe can fl er and sor he asks, or view he projec o see how i s going.

8. Organize a user group event.Crea e a Buzzword documen wi h direc ions omee ing venues, maps and par icipan s con ac in orma ion. Crea e a Tablewi h RSVP in orma ion or each person.

9. Craf a pro essional pitch.Use Presen a ions, a service rom Adobe Labs, ocrea e and publish a polished produc or service overview or your new o ering.Include a link o social media ne works such as Twiter o ge he word ou .

10. Be er control shared documents. Use he Share File buton o more securelyshare any documen wi h anyone, anywhere, while main aining con rol. Keep

rack o when recipien s have viewed or collabora ed on documen s, and seaccess privileges o limi who can do wha wi h he fle.

A grea way o work beter oge her, from Adobe

Acrobat.com just may change theway you work. In one place, it brings together the tools and people you need to get work done

aster, together, rom anywhere.

Its on the web, always available,ofering an elegant experience or writing and working together with individuals or teams ondocuments, presentations and tables; or holding web meetings,shared reviews or PDF les usingAcrobat 9, Acrobat X, and more.

Heres a quick introduction to

Acrobat.com. It provides anoverview o the individual services and how to usethem together.

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10 cool things you can do with Acrobat.com


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Lets get started! Meet Acrobat.com Online Workspaces: Se up an online Workspace o s ore a se o documen s and

share hem wi h several people, simpli ying he way you work online wi h o her Document Sharing and Storage: Makes s oring and sharing documen s easy,

elimina ing he rus ra ions o emailing and bounce-backs rom fles ha are olarge PDF Conversion Online: Upload documen s and urn hem in o PDF fles. ConnectNow: Designed or small collabora ive mee ings users mee live over

he web, share screens, cha , video pods, and easy- o-use shared whi eboards. Buzzword: Crea e rich documen s and work oge her o wri e, edi , or commen

real ime, anywhere, any ime. Tables: Wi h he amiliar look and eel o a spreadshee , collec , upda e, and

analyze in orma ion in a ruly collabora ive environmen . Presentations: Work oge her o crea e and presen pro essional-looking slides,

including graphics, pho ographs, and video.

Whats di erent about Acrobat.com?e radi ional way o working involves crea ing a documen , sending i o o hers b

email, geting heir commen s or changes, and rying o merge hem all oge her.

Tradi ional workfow: Sequen ial edi ing, email rou ing

Wi h Acroba .com, heres a beter way o work oge her.

Acroba .com Now, everyone works on he same documen . No more emailing documen s back and or h,

and no more geting con used abou whichdocumen is he la es version. ere is only onedocumen or se o documen s. e mosup- o-da e version is always available simply

hrough a web browser. I s a ime-saver, and i helps you ge more done

and keep projec s on ime.

Table o ContentsLets get started!Meet Acrobat.com 2

Whats di erent aboutAcrobat.com? 2

Online Workspaces 3

Document Sharingand Storage 4

PDF Conversion Online 5

Web Con erencing 5

Adobe Buzzword 6

Acrobat.com Tables 7

Acrobat.com Presentations 9

anks or taking a look! 10


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Online WorkspacesWhen you need o s ore a se o documen s and share i wi h several people,Acroba .com is a simple solu ion. Easily se up an online Workspace o collabora ewi h individuals or eams ou side o your organiza ion. No need or special flesharing so ware or IT involvemen .

Store documents online On Acroba .com, you can s ore all o he documen s youupload or crea e in a Personal Workspace. You migh hink o your PersonalWorkspace as he online equivalen o he C: drive on your compu er, where yous ore all o your ne work olders. In your Personal Workspace, you can s oreindividual documen s or a se o documen s in a older.

Share a set o documents with several others On Acroba .com, you can share ase o documen s wi h several o hers using a Shared Workspace. You migh hink oyour Shared Workspace as he online equivalen o he o her drives moun ed onyour compu er. To crea e a Shared Workspace, simply selec New Workspace andgive i a name. en, drag he individual projec documen s PDF, Buzzword,Presen a ions, Word, Excel,

and o her fle orma s romyour Acroba .com PersonalWorkspace or File Organizerin o he new onlineWorkspace older. You canalso upload direc ly in o aWorkspace. Now you have arela ed se o documen s hais ready o be shared wi ho hers. I s ha simple! Pluswi h Acroba .com Premiumservices, you can quickly seup mul iple Workspaces or

di eren se s o projecdocumen s and di erenindividuals and eams.

Collaborate with your team Wi h Workspaces, you can allow people ondis ribu ed eams o collabora e online on a se o rela ed documen s. Save imeelimina ing he need o email fles, especially large atachmen s, o everyone on he

eam. I s ins an access across ime zones and frewalls, wi h no version con rolissues. To share a par icularWorkspace, all you have odo is selec Share Workspace

rom he con ex menu(down arrow) beside he

Workspace lis ing. From here,a Share dialog will pop upand you can en er newrecipien email addresses orchoose rom exis ing emailaddresses ha you haves ored in Acroba .com.

Online Workspacesa ew highlights: Leverage Personal Workspaces o

quickly s ore a se o documen sand crea e Shared Workspaces oeasily share ha se o docu-men s wi h individuals and eamsou side o your organiza ion,increasing produc ivi y.

Share URLs o online Workspacesins ead o emailing large atach-men s o eam members; alwayshave access o he la es versionso documen s.

Save ime and cos by collabora -ing online wi h projec eamswi hou special fle sharingso ware or IT involvemen .

Con rol access o he se o documen s you share; view hes a us o each online Workspacemember.


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Control access When you are ready o invi e individuals or eam members o viewyour Workspace, you have comple e adminis ra ive con rol. As he Owner o heWorkspace, you can give o hers access o all o he fles in a par icular Workspace. Iyou check he Le hem adminis er he Workspace box in he Share dialog hen aan adminis ra or hey, like you, can add and remove members and dele e any flescon ained in he Workspace, in addi ion o being able o add, crea e, and edi allWorkspace documen s. All invi ed Workspace members can crea e, add newdocumen s and edi documen s, bu hey canno invi e new members o heWorkspace or dele e documen s ha someone else owns in a Workspace. AllWorkspace members can also view all o he documen s s ored in he Workspace. Inaddi ion o assigning Adminis ra ors a he Workspace level, Workspace Owners cbeter con rol individual documen s wi h cus omized permissions ha con rolo hers abili y o edi , commen on, or con ribu e o a documen .

View status e Collabora or bar, which displays a he botom o everyWorkspace screen, shows individual names, pho os, i available, and Workspaceroles. In his area, you can easily see each persons s a us when hey are online, orexample, Ken is edi ing, while Susan is viewing a par icular documen . Toaccommoda e larger projec eams, hose no curren ly online are grouped in o asingle anned icon wi h an associa ed number, so you always know exac ly howmany people have access o your Workspace.

Document Sharing and StorageDocumen sharing is easy on Acroba .com. Your fle organizer is he hub o all yourAcroba .com ac ivi ies he place where you crea e and share online Workspaces,s ore and share documen s, conver PDF fles, launch online o ce applica ions, andorganize every hing all hrough an elegan user in er ace ha is remarkably easy

o use. Wi h every hing online, you can access i rom anywhere, any ime.

Sharing is good Many services allow you o upload and s ore documen s online.Acroba .com o ers a whole new level o unc ionali y, so your projec eams can viewand download se s o documen s a a single, consis en URL. You don need anypar icular so ware o view hefle. eres no need o launch

he original applica ion. Wi hhe buil -in previewer in

Acroba .com, you can see a aglance which fle you aresharing. You can zoom, page

hrough he documen , evenshow he documen wo pagesa a ime, like an open book.is is a grea way o share a

fle wi h o hers, and avoid largeemail atachmen s hasome imes can ge hrough.

Each documen you upload o your Acroba .com organizer is assigned a unique URLTo share a documen wi h o hers, selec he documen you wan o share, and click

he Share File buton. You hen en er he recipien s email addresses and an op ionamessage. Recipien s will ge an email wi h a link hey can click on o download hdocumen or view online. For documen s ha are published (open o anyone wi h

he URL) or available only, you can pu a link o your documen s in an email, on awiki or web page, or more exci ing embed rich previews on your own websi e orblog ha are viewable via he Adobe Flash Player.

Document Sharing and Storagea ew highlights: Easily upload and s ore

documen s online. Send URLs,ra her han large email atach-men s, o ins an ly share hemwi h o hers.

Preview documen s wi houlaunching he original applica ion.

Tag your documen s, so you canfnd hem quickly. Browse byau hor, fle ype, alphabe icalorder, da e crea ed or las

upda ed. Use he search bar ofnd a documen by i s i le.

Easily embed documen s in aweb page, blog or wiki.


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Find les quickly Even i you haven ouched a documen in mon hs, you canquickly fnd i in your Acroba .com organizer. Browse by au hor, fle ype,alphabe ical order, da ecrea ed or las upda ed, oruse he search bar o fnd adocumen by i s i le. Tagsmake i easy o organize yourdocumen s, similar oplaylis s on an iPod.Documen s can have more

han one Tag, so heres onlyone copy o he documen ,bu i can have several Tags.

Easy publishing to theweb Acroba .com makes i easy o embed your documen s inside a web page oron a blog page. Acroba .com au oma ically crea es he code you need noprogrammers are necessary! Copy he embed code and pas e i in o your blog orweb page au horing ool, and youve go i . e documen is viewed hrough aconvenien , buil -in widge ha makes i easy o page hrough he documen orpresen a ion. People reading he documen can expand he view o ull-screen. eAcroba .com blog has a ew examples. (htp://blogs.adobe.com/acom)

Imagine being able o embed your marke ing brochure or la es produc pi ch ins anon a websi e or o hers o view. Acroba .com makes i possible.

PDF Conversion OnlineAcroba .com s reamlines he process o urning documen s in o PDF fles, which isuse ul way o preserve and share your documen s. Simply click he Crea e PDFbuton and selec he fle you wan o conver in o a PDF fle.

For ree accoun s, you can conver up o fve PDF fles rom your own documen s.You can subscribe or more as par o he Premium Services.

Web Con erencingAdobe Connec Now is designed or online mee ings or small groups. Only hemee ing organizer needs an Acroba .com accoun ; o hers can atend as gues s.

Wi h Connec Now, you can share ideas, discuss de ails, and comple e workoge her all online. Reduce ravel cos s, save ime, and increase produc ivi y.

Connec Now is easy o access and simple o use.

Interact with others in meaning ul, media-rich ways Use screen sharing, cha ,

no es, audio, and video o hold mee ings online ha are as in erac ive andproduc ive as in-person mee ings. Wi h jus a click, you share your screen. O hers ihe mee ing see wha s happening here. Everyone in he mee ing can use he easy

mark-up ools o anno a e he documen live and oge her. Draw lines and shapes,drag and reshape hem, add ex , and much more. A any ime during your mee ingsave he Whi eboard as a PNG fle. en, wri e up a mee ing repor and include hePNG in a Buzzword documen . I s ha easy.


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Remote control Wi h Connec Now, a mee ing par icipan can ake con rol o omee ing par icipan s desk ops wi h heir permission. is is use ul or collaborawork sessions, one-on-one ins ruc ion, and echnical suppor .

Video I your eam usesweb cams, hen urn hem on

o achieve ha in-personeel o your online mee ing.Connec Now suppor smul i-poin video, soeveryone in he mee ing canbroadcas his or her web cam.

Chat and notes pods Sendins an messages o oneperson or he whole group oraise ques ions and shareideas. Cus omize your Chapod by selec ing on s, sizes,

colors, and emo icons. Keep an agenda in view a all imes, or ake mee ing no es real ime, where people can see hem and provide immedia e inpu .

Integrated audio Communica e ins an ly wi h no phone charges, using hemicrophone and speakers on your compu er. Or provide a dial-in number or

radi ional elecon erencing.

Adobe BuzzwordBuzzword, an online word processor, is a key par o he Acroba .com o ering.Buzzword is per ec or wri ing repor s, proposals, and any hing else you need owork oge her o wri e and review. Documen s crea ed in Buzzword are pixel-peron screen and prin -per ec on paper. Fon s, leter spacing, colors, and graphics are

all reproduced exac ly. In Buzzword, you see exac ly how pages, layou s, on s, letspacing, colors and graphics are all reproduced. Whe her you, your eam, or anorganiza ion wi h people around he world mus work oge her on a documen ,Buzzword provides a convenien , power ul al erna ive.

Please ake a look a he Welcome o Buzzword documen in your fle organizer or de ailed in roduc ion o Buzzword.

Easy and elegan like all o he Acroba .com ools, Buzzword has an in ui iveoolbar across he op o he window.

Collabora e wi h ease Wri e, edi , and commen on documen s wi h exac ly he people you choose.

Con rol access levels and documen versions and rack edi s by con ribu or. Decide each persons role by choosing rom Co-au hor ( ull edi ing privileges),Reviewer (abili y o add commen s only), or Reader.

Avoid edi ing and reviewing con ic s, because everyone works wi h he sameversion o he same documen .

See wha changes have been made using he His ory ea ure; you can go back oprevious version, i needed.

Keep everyone on the same page In Buzzword, commen s are easy o add andbecome par o he way you work. You can commen on any por ion o hedocumen . Jus selec he ex , click on he commen bubble, and ype. And wi hdi eren color or each reviewer, i s easy o dis inguish who said wha .

ConnectNow a ew highlights: Mee live over he web. Share your screen. Work wi h your eam using cha

and shared whi eboards. Dis ribu e documen s and fles o

mee ing par icipan s.


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Create documents with air Use exis ing documen s by impor ing Microso WordOpen Documen Forma , orfles in he TXT or RTF

orma s. You can also exporo PDF, Word, TXT, RTF, HTML

and EPUB. Browse he webor graphics, or use imagesrom your compu er o liven

up your pages. Buzzwordprovides easy- o-use ools orsizing and placing images.Crea e bulle ed or numberedlis s, or lis s wi h checkboxes.

WYSIWYG documentsDocumen s crea ed inBuzzword are pixel-per ec on screen and prin -per ec on paper. Fon s, leterspacing, colors, and graphics are all reproduced exac ly. In Buzzword, you seeexac ly how pages, layou , headers and oo ers will prin . eres no need o copyand pas e your ex in o a desk op word processor o fnalize he ormating; jusprin direc ly rom Buzzword o a prin er or ou pu o PDF.

Collaborator roll-call In Buzzword, he botom o he screen always displays henames o your collabora ors or ha documen and each persons s a us, such asedi ing or viewing or he da e and ime o he las version hey viewed.

Acrobat.com TablesAcroba .com Tables le s you work wi h o hers online on projec lis s, sales da a,schedules, and much more. Tables has he amiliar look and eel o a spreadshee ,and i s online, so everyone can have access o he la es in orma ion no need ormul iple versions or email atachmen s. And wi h simul aneous edi ing, nobody islocked ou o he workshee while o hers make changes. e resul is as er, moreaccura e, and up- o-da e in orma ion.

When you crea e a new Table, youll see an op ion or our quick video u orials hshow how o use Tables and some o he new ways o work. Acroba .com Tablescrea es a collabora ive environmen or en ering and working wi h a range o da ase s. eres also a sample projec managemen workshee under he GetingS ar ed Tag.

Familiar look and eel o a spreadsheetI s easy o ge s ar ed wi h Tables, as ilooks and eels like a spreadshee . Type o en er in orma ion in a cell and use arrowkeys o move around he able or o poin o crea e a ormula. ere is a broad rango buil -in ormulas, as youd

expec . Tables brings youmany o he quick and easyunc ions ha are in

Buzzword and Presen a ions.To add a row or column, jusclick he + and youll quicklyge a new row or columnrigh where youve clicked.Moving columns is easy wi hdrag and drop. Click and draga border o resize a column.I s easy and direc .

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Buzzword a ew highlights: Wri e, edi wi h ease; add

graphics, change he layouall in real ime.

Change on s and colorso ge grea looking pages

and documen s. Share he documen wi h your

eam o commen or reviewoge her. You decide each

persons role and access level. Impor /expor o popular fle

ypes, including impor rom MSWord, Open Documen andmore; expor o hese same

orma s as well as PDF, HTML andEPUB, he new elec ronic bookpublishing orma or eBookreaders such as S anza on heiPhone, Sony Reader, and o hers.

Wha you see is exac ly whaeveryone else will see; i s up oda e and prin -per ec !


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Tables are di erent ere are di erences rom a ypical spreadshee ha make ieasy o ge your work done. Tables au oma ically handles da a using columns. Whenyou en er a ormula in a cell, i is au oma ically copied o all he cells in he columI you add rows o he able, he summary ormulas upda e au oma ically. Tables you selec he ype o da a or he column, including General, Tex , Number,Currency, Da e, and Checkbox. For numerical or currency da a, addi ional ormatingis also available. A any ime, you can use he oolbar o change he da a ype or

orma . When he da a ype or orma is changed, all o he cells in he columnupda e a once.

Working together without surprises Collabora ing can be rus ra ing whensomeone else is changing he in orma ion ha youre curren ly working on. Wi hTables, youll see who is working in which cell, so you can avoid da a collisions.Priva e views are available o le o hers sor and fl er he workshee , wi houdis urbing your view. All heda a is always up o da e.

When you share a able,youll see icons or each o

he people wi h whomyouve shared he able, aswell as addi ional in orma ionsuch as who is curren lyedi ing he able and whe hero hers have opened i .

Seeing whats important to you Because everyone uses da a in di eren ways,sor ing and fl ering enable you o analyze he da a in he view ha is mos releva

o you. To sor a column, use he menu nex o he column leter. You can also hideand unhide columns rom his menu.

Tables makes i easy o show only he rows ha ma ch wha youre looking or byo ering smar fl ering choices, such as column names. For example, fl ering by da e

brings up a calendar, so you can pick he righ da e. Tables an icipa es he righchoices and helps minimize errors. To add a fl er, click he unnel-shaped icon in heupper le o open he fl er oolbar and hen selec Click o crea e a fl er. A able

ha is already fl ered will show an orange icon. You can click he icon o expand hfl er oolbar, so you can see and edi he fl er.

Acroba .com Tables provides people wi h a new way o work wi h o hers on da a-in ensive documen s con aining in orma ion such as ask lis s, schedules, con acbudge s, and sales numbers ha are ypically crea ed and shared in spreadshee sor simple da abases.

Tables a ew highlights Add in orma ion and upda es

wi h ease, and a any ime,regardless o whe her o hers areworking on he shee . No morecheck in/check ou workshee s.

Use fl ers and sor ing o see hein orma ion ha you wan o see.

Assign roles o manage who cancrea e ormulas, or jus add orview in orma ion.

Expor o PDF or prin repor s. Collabora ion is key in Tables.

You invi e people o share yourable as a co-au hor, con ribu or,

or reader.


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Acrobat.com PresentationsKey o any se o o ce applica ions is he abili y o crea e and deliverpro essional, aten ion-grabbing presen a ions. Acroba .com Presen a ions bringsonline, collabora ive presen a ion capabili ies o Acroba .com. Wi h Presen a ionyou can easily crea e your own pro essional presen a ions online using buil -in ooand layou s. You can also work more quickly and e cien ly wi h o hers sinceeveryone can work on he slides a he same ime.

Please ake a look a he sample presen a ion in your fle organizer under heGeting S ar ed Tag. I will show you some good ways o work, and maybe providesome inspira ion or your own presen a ions.

A new way to work collaborating, not emailing Presen a ions gives you anen irely new way o work using web-based applica ions. Much o wha youve alreadylearned working wi h Buzzword will rans er o your experience wi h Presen a ionsPresen a ions le s several people work on he same se o slides a he same ime. Fexample, marke ing pro essionals can work on he presen a ion copy while graphicdesigners crea e diagrams,

in egra e special e ec s, andadjus he layou . e resul :a beter process, and moslikely, a beter presen a ion,

oo.

Polished, pro essional, andmaking your slides lookgreat Presen a ions has 12buil -in hemes o help youge s ar ed wi h yourpresen a ion. You can seleca heme rom he s ar , orprepare all o he con en andapply he heme a he end, wha ever works bes or you. From polished andpro essional o un and s ylish, youre sure o fnd a heme ha f s wha you neeyoure eeling really crea ive, you can even crea e your own heme. I you don lik

he color se , choose a newone o re ec he righ one

or your slides. Every hing isupda ed and coordina edau oma ically.

Integrated with the web inall the right ways Reachingou o he web or inspira ionjus makes sense. ere aremany communi ies wi himages, video, and more. Presen a ions gives you he ools o browse and selecimages rom si es such as Flickr or Google images, or o copy images rom o herwebsi es. Presen a ions also gives you access o Kuler color se s on he web, oprovide even more combina ions crea ed by graphic ar is s or o hers.

Presentations a ew highlights Wri e, edi wi h ease; add

graphics, change he layouall in real ime.

Use color se s hroughou he

presen a ion o really make apolished, pro essional show. Collabora e wi h your eam

everyone can work a he sameime, even on he same slide!

Choose images rom he web,including Flickr and Googleimages.

Publish your slides wi h jus aclick. Embed a slide show onyour websi e or blog.


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10 cool things you can do with Acrobat.com 1

Presenting and publishing couldnt be easier Simply click he Play Slideshowbuton in he lower righ corner o he screen o show your slides. ere are new

ools in he slideshow o make presen ing smoo h and e ec ive. Jus click o movahead or use he arrow keys. ere is a jus -in- ime slide preview o all o your slidein case you wan o jump ahead or back while youre presen ing. Hover over helower por ion o he slide and i appears. I disappears when you move your cursoraway. eres no need o go back in o he edi or o fnd your slides. To exipresen a ion mode, simply click he escape key (Esc).

Publishing your slides can be done in several ways. You can expor yourpresen a ion as an Adobe PDF fle and share i in your online Workspace, or email i

o your audience. I youve included an FLV movie in your presen a ion, he videowill be included in he PDF fle and will play in Adobe Reader 9. Or, you can publish

he slides and make he presen a ion available o anyone. Publish provides a URLwhich you can email or pu on a websi e or blog. When users click on he link, heysee he slides in slideshow mode. Presen a ions also gives you he code you need oembed a slideshow in o a websi e or blog no programming needed. Jus copy heembed code and place i on your web page or blog. e slides are ready o play wi ha click including all he ransi ions and e ec s.

Because Acroba .com Presen a ions is par o Acroba .com, you can use AdobeConnec Now o presen via he web, no mater where your audience is.

anks or taking a look!Acroba .com provides he online ools o le you and your eam work oge her betno mater where you are. Please ake a look a he o her sample fles under he

Geting S ar ed Tag or more ips and ricks, and some ideas or how o use all oour produc s.

Te Acrobat.com eam

Adobe Systems Incorporated345 Park AvenueSan Jose, CA 95110-2704USAwww.adobe.com

is document was created using Adobe Buzzword, Adobe InDesign, Adobe Illustrator, and Adobe Photoshop sofware. 2010 Adobe Sys ems Incorpora ed. All righ s reserved.Adobe, he Adobe logo, Acroba , Buzzword, Flash , Illus ra or, InDesign, Pho oshop and Reader are ei her regis ered rademarks or rademarks oAdobe Sys ems Incorpora ed in he Uni ed S a es and/or o her coun ries. All o her rademarks are he proper y o heir respec ive owners. 11/

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10 Cool Things You Can Do With Acrobat com