10 February 19-21, 2020 Austin, Texas · 2019-08-22 · 4C Marketplace, LLC 4cconference.com | [email protected] 1 10th Annual 4C Health, Safety, & Environmental Conference 10th

4C Marketplace, LLC

4cconference.com | [email protected]

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10th Annual

4C Health, Safety, &

Environmental

Conference

10th Annual Conference

February 19-21, 2020

Austin, Texas Hilton Austin

Exhibitor & Sponsor Prospectus

#4C2020 4cconference.com

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ABOUT THE CONFERENCE – 10 YEARS OF COLLABORATING & CONNECTING

The 4C Mission

4C’s mission is based on the core belief that involvement is key for compliance professionals. We believe when people

come together to connect, they influence change that betters environmental practices of the entire community. The 4C

mission is to provide an environment where compliance professionals come together to connect and collaborate with

peers, in order to contribute to industry compliance, (that's where the 4Cs come from).

The 4C Conference

The conference began in 2011 as the LDAR, BWON, Tanks, and Flares (LBTF) conference, and has witnessed steady growth

since its inception. It has developed into a cornerstone networking event and educational opportunity for HSE industry

members, subject matter experts, and vendors alike.

The huge amount of cutting-edge content the 4C Conference offers, and the opportunities it affords to vendors will

ensure 4C’s continued success and growth as an industry renowned event for another 10 years.

The conference focuses on environmental regulatory, policy, health & safety issues, best practices, and the latest and

greatest technology in the industry.

The training courses are designed to educate facility managers, technical personnel, and newly appointed HSE staff on

existing and new health, safety, and environmental compliance strategies, technologies, and best practices.

Presentation sessions are offered on more than 10 topic tracks and range from introductory content to advanced topics,

applications, and case studies.

300+ decision makers, managers, and representatives from 90+ refinery and petrochemical plants and service providers

attend, giving attendees the opportunity to connect with peers who share professional education goals, experience the

same challenges and opportunities in the refining and petrochemical industries.

Through the 4C Marketplace, 4C HSE Conference creates a live space for Health, Safety and Environmental (HSE)

professionals to connect face-to-face on a yearly basis. We hope you join your peers and industry experts February 19-21,

2020 in Austin, Texas as they share insights and best practices on the most significant environmental topics of the day.

We understand that you need return on investment for your sponsorship, exhibiting, and advertising dollars. Partnering

with the 4C Conference gives you strategically focused access to an influential audience of industry members, decision

makers, and policy shapers in the health, safety, and environmental compliance fields. This alliance offers many key

opportunities, including high visibility, hospitality, and networking.

Benefits of

Exhibiting &

Sponsorship

• Unprecedented exposure to industry members and potential customers

• Opportunity to interact with key decision makers at the nation’s largest facilities

• Chance to hear from industry regulators on national and state-levels

• Access to industry renowned subject matter experts in a variety of technological

and compliance areas

• Opportunity to see demonstrations of the newest technologies

• Access to all conference training courses and presentations

• Contact information for all conference attendees prior to conference

• Opportunities to demonstrate your value to customers in presentations or training

courses at no additional cost

• Ability to increase awareness of participation by sponsoring a marketing item

giveaway

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ABOUT THE CONFERENCE

Distribution

of Attendees

by Industry

Type

Distribution of Attendees by Industry

Refining 113 Industrial Gases 10

Environmental Consulting 98 Waste/Water 10

Chemicals 71 LDAR 10

Emissions Monitoring 59 Aviation 8

Products 55 Vapor Control 8

Upstream/Midstream 44 Ambient Air Monitoring 8

CEMS 35 Technology 7

Flares 32 Chemical Decontamination 6

Student 24 Federal 6

Stack Testing 24 Lab 5

Solutions Provider 23 Combustion Services 4

Engineering Services 21 Tank Degassing 4

Software 15 Thermoplastics 3

State Agency 14

Law Firm 13

Thermal Imaging 11

Association, 4 Government, 24

Industry, 261

Non-Profit, 3

Student, 24

Vendor, 458

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4C Attendees are interested in

the following

types of information:

• Regulatory updates from federal and state policymakers

• Presentations given by industry and subject matter experts

• Best practices in health, safety, and environmental compliance

• Cutting-edge technological demonstrations

• Innovative and implementable compliance policies

• Case studies demonstrating best practices, lessons learned, and

pitfalls avoided

• Continuing education opportunities

What Industries Attend the

4C Conference?

Upstream

Midstream

Exploration &

Production

Chemical

Petrochemical

Specialty Chemical

Refinery

Liquified Natural Gas

Biofuels

Consulting

Energy

Education

Engineering

Food & Beverage

Government

Law Firms

Non-Profit

Media

Pipelines

Power Generation

Pulp & Paper

State Agency

Technology

Terminals

Testing & Laboratories

University/College

Utilities

Industry Vendors

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2020 PROGRAM SCHEDULE

Wednesday, February 19 – Conference Day 1

Time Description Location

7:00AM – 5:00PM

Conference Check-in and Badge Pickup

The conference registration desk will be open from 6:00AM to

5:00PM for attendees to check-in to the conference and pick up

credentials.

4C Registration Desk

8:00AM – 9:00AM

Breakfast Buffet – Sponsored by Extrel Core Mass Spectrometers

Breakfast will be served in the main exhibit hall from 7:00AM to

8:00AM.

4th Floor Foyer

9:00AM – 5:00PM

Training Classes

Training classes will begin at 9:00AM and continue throughout the

day in the rooms surrounding the main exhibit hall on the 4th floor.

Meeting Rooms

(4th Floor)

12:00PM – 1:00PM

Lunch Buffet – Sponsored by Alliance Source Testing, Baker

Hughes GE, Environmental Systems Corporation, & Think

Environmental

Grab a hot lunch in the main exhibit hall (Governor’s Ballroom) and

network with fellow 4C’ers.

4th Floor Foyer

3:00PM – 10:00PM

Exhibit Hall Setup

Exhibitors and Sponsors can begin booth setup in the 4th floor exhibit

hall & 6th floor exhibit hall starting at 3:00PM

4th and 6th Floor

Exhibit Halls

3:00PM – 3:30PM

Afternoon Break – Sponsorship Available

Recharge with some coffee, tea, and snacks in the main exhibit hall

(Governor’s Ballroom) before the final afternoon breakout sessions

begin.

4th Floor Foyer

7:00PM – 9:00PM

Dinner on Your Own Sponsor Suite Entertainment

Conference sponsors will host gatherings in their luxury suites to

entertain attendees.

Explore Austin’s amazing downtown area, and grab some dinner

before the conference reception.

Hilton Austin and

Surrounding Area

9:00PM – 12:00AM

Spazmatics @ the Cedar Street Courtyard Concert – Sponsorships

Available

Meet us at Cedar Street Courtyard for a concert featuring the famous

SPAZMATICS, who will be throwing down everyone’s favorite 80’s hits.

Cedar St. Courtyard

(208 W 4th St,

Austin, TX 78701)

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Thursday, February 20 – Conference Day 2


7:00AM – 5:00PM




credentials.


7:00AM – 8:00AM

Breakfast Buffet – Sponsored by Extrel Core Mass Spectrometers


8:00AM.

Main Exhibit Hall

(4th Floor)

8:00AM – 9:15AM Welcome and Official Keynote Address

The official keynote address kicks off the 2019 4C Conference.

Salon H

(6th Floor)

9:15AM – 10:15AM

Exhibit Hall Mingle

Catch up with your colleagues, customers, and friends in the exhibit

hall before the more than 100 breakout presentations begin.

Main Exhibit Hall

(4th Floor)

10:30AM – 5:00PM

Training Classes & Presentation Sessions

Breakout presentations will begin at 10:30AM and continue

throughout the day in the rooms surrounding the main exhibit hall on

the 4th floor and the auxiliary breakout rooms on the 6th floor.

Meeting Rooms

(4th & 6th Floors)

11:30AM – 1:30PM

Lunch Buffet – Sponsored by Alliance Source Testing, Baker

Hughes GE, Environmental Systems Corporation, & Think

Environmental



Main Exhibit Hall

(4th Floor)

2:30PM – 3:00PM

Afternoon Break – Sponsorship Available

Recharge with some coffee, tea, and snacks in the main exhibit hall

(Governor’s Ballroom) before the final afternoon breakout sessions

begin.

Main Exhibit Hall

(4th Floor)

5:00PM – 7:00PM

Happy Hour Gathering – Sponsorships Available

Join conference attendees at the Austin Taco Project and Reverbery

event space in the Hilton Austin for poster sessions, drinks, snacks,

and entertainment.

Austin Taco Project,

Reverbery

(Hilton Austin Lobby

Area)

7:00PM – 10:00PM

Dinner on Your Own Sponsor Suite Entertainment

Conference sponsors will host gatherings in their luxury suites to

entertain attendees.

Explore Austin’s amazing downtown area, and grab some dinner

before the conference reception.

Hilton Austin and

Surrounding Area

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Friday, February 21 – Conference Day 3


7:00AM – 5:00PM




credentials.


(4th Floor)

7:30AM – 8:30AM

Breakfast Buffet – Sponsored by Bureau Veritas, Insight

Environmental, & TEAM Industrial Services


8:30AM.

Main Exhibit Hall

(4th Floor)

9:00AM – 5:00PM

Training Classes & Presentation Sessions

Breakout presentations will begin at 10:30AM and continue

throughout the day in the rooms surrounding the main exhibit hall on

the 4th floor and the auxiliary breakout rooms on the 6th floor.

Meeting Rooms

(4th & 6th Floors)

12:00PM – 1:00PM

Lunch Buffet – Sponsored by EMSI, Extrel Core Spectrometers, &

M&C TechGroup N.A.



Main Exhibit Hall

(4th Floor)

3:00PM – 3:30PM

Afternoon Break – Sponsored by Insight Environmental

Refill your coffee cups and thermoses in the main exhibit hall

(Governor’s Ballroom) before finishing out the day’s training.

Main Exhibit Hall

(4th Floor)

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FLOOR LAYOUTS – 4th Floor

Room 400:

Refinery/Chemical Track 1

Room 408:

Refinery Track 5

Room 415A/B:

Chemical Track 4

Room 402:

Refinery Track 2

Room 410: Chemical/Refinery Air Permitting

Track

Room 416A/B:

Chemical Track 5

Room 404:

Refinery Track 3

Room 412:

Chemical Track 2

Room 417A/B:

Chemical Track 6

Room 406:

Refinery Track 4

Room 414:

Chemical Track 3

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FLOOR LAYOUTS – 6th Floor

Room 602:

Oil & Gas Track

Room 615A/B:

Natural Gas Liquids Track

Room 617A/B:


Room 614:


Room 616A/B:


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EXHIBIT HALL BOOTH LAYOUT – 4th Floor

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EXHIBIT HALL BOOTH LAYOUT – 6th Floor

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Booth Number Company

1

2

3

4

5

6

7

8

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CONFERENCE SPONSORSHIPS

Maximize your return on investment! By optimizing your dollars through partnering with the 4C Conference, you ensure

that your exhibit and company representatives will get the attention of the 4C attendees at the conference and

throughout the year. Your company will be front and center with our influential community.

This partnership provides you with an exclusive opportunity to cultivate mutually beneficial relationships with HSE industry

members in ways that are best suited to meet the individual needs of your business.

All sponsors will receive the following:

• Opportunity to use “4C 2020 Annual Conference Sponsor” logo on your marketing materials

• Partnership logo designation on the 4C Conference website for one year

• Acknowledgement on partner/sponsor signage at the annual 4C Conference

• Sponsorship recognition in meeting marketing materials, depending on publication schedule

Sponsorship offerings are detailed on the following page.

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Sponsorship Offerings Elite

$40,000

Platinum

$20,000

Gold

$15,000

Silver

$10,000

Bronze

$8,000

Premium branding, marketing, and conference strategy

consultation package1 ✓

Conference strategy consultation2 ✓ ✓

Enhanced on-site signage at the 2020 conference ✓

8’ x 10’ exhibit booth (2) (1) (1) (1) (1)

Included Exhibitor Attendee Registrations - (Registrants

have access to all conference training classes and

presentations)

Unlimited (10)* (8)* (6)* (4)*

Complimentary passes to invite prospects to the

conference – (Passes can only be given to people who

have not previously attended the conference)

(5) (4) (3) (2) (1)

Included Training Class Spots*** Unlimited (2) (1) (1) (1)**

Included Presentation Session Spots*** Unlimited (2) (2) (1) (1)**

Presidential suite access for hosting events ✓

Luxury hotel suite at conference rate - (1)

Enhanced company listing in conference app

Includes: company logo, profile, key products/services,

contact information, key contacts, and customer success

stories

✓ ✓ ✓

Official 4C Networking Event Sponsor ✓ ✓

Networking evening event VIP passes Unlimited (15) (10) (5) -

Basic Sponsorship Package:

• 4C Networking event access

• Company logo placement on 4cconference.com

• Company logo placement in the 2020 conference

app

• Social media announcement

• Company logo placement in conference agenda

• Company logo placement in conference app

• 4C 2020 pre-registrant list

• Historical 4C attendee list

• Opportunity to reserve 2021, 2022 booth space

w/10% down

✓ ✓ ✓ ✓ ✓

* Additional sponsor attendee passes can be purchased at a discounted rate of $1,000 per person

** Bronze Sponsors may reserve (1) Training Class spot OR (1) Presentation Session spot

*** Additional Training Class spots may be reserved for $2,000 per spot. Additional Presentation Session spots may be

reserved for $1,000 per spot.

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1 Premium Branding, Marketing, and Conference Strategy Consultation Package

Elite Sponsors are entitled to several exclusive benefits at the conference, as well as additional year-round benefits:

4C Conference Strategy Consultation

Tailored list of revenue targets from historical and current

4C registrants

(3) Targeted email campaigns to revenue targets

Facilitation of meetings with revenue targets at the 2020

conference

Year-Round Branding / Marketing Benefits

Opportunity to participate in year-round lead generation

events produced by 4C (training/social events)

Consultation on digital marketing initiatives and on social

media publishing platform and process

2 Conference Strategy Consultation

Platinum sponsors are entitled to the following benefits meant to maximize their time and ROI at the 2020 conference:

Tailored list of revenue targets from historical and current 4C registrants

(2) Targeted email campaigns to revenue targets

Facilitation of meetings with revenue targets at the 2020 conference

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EXHIBIT BOOTHS

Exhibit Booth - $4,000

(1) 8’ x 10’ Exhibit Booth

(2) Included Exhibitor Attendee Registrations - (Includes access to all conference training classes and presentations)*

4C Networking Event Access

Logo placement on the 4C Conference website

On-site conference branding

Company information included in conference app

Copy of registrant list prior to the event

Opportunity to reserve conference hotel room blocks at negotiated conference rates; rooms are available on a first-

come, first-served basis

Opportunity to reserve 2021 booth space in advance

* Additional exhibitor attendee passes can be purchased at a rate of $1,000 per person

All exhibit booths include the following:

• Draped table

• Two chairs

• Wastebasket

• Sign with company name

• Electricity availability*

*Electric Outlets, Drops, and Power provided by Hilton Austin vendor, PSAV at an additional cost.

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ITEM SPONSORSHIP OPPORTUNITIES

Combine any of the item sponsorship options below with an exhibit booth or sponsorship program to maximize your

exposure at the 2020 4C Conference and customize your experience.

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Attendee Items

Badge Lanyards - $4,000 Each attendee is required to wear a badge at all times for

access to educational sessions, presentations, the exhibit

hall, and networking events. The badge-holder/lanyard

sponsor will have the opportunity to prominently feature

their logo on all the lanyards.

Benefits include:

Logo on 1,000 lanyards for all 3 days of the conference

Hotel Wifi - $5,000 Hotel wifi connection instructions will be listed in the

conference program as well as on the back of each

attendee’s badge. The hotel wifi sponsor will have the

opportunity to inform attendees that their company

provided the conference wifi.

Benefits include:

Logo alongside the wifi connection instructions on the

backs of 1,000 badges and in the conference program.

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Hotel Keycard - $5,000 All attendees staying at the hotel will receive a hotel

keycard for access to their rooms. The hotel keycard

sponsor will have the opportunity to place their logo on

the hotel keycard.

Benefits include:

Logo on 1,000 hotel keycards for all 3 days of the

conference

Coffee Sleeves - $3,500 Coffee will be served to all attendees each day of the

conference. The coffee sleeve sponsor will have the

opportunity to place their logo on coffee sleeves that will

be available to attendees.

Benefits include:

Logo on 1,500 coffee sleeves to be used during coffee

breaks at the conference

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Conference Tote Bag - $8,000 All conference attendees will receive a tote bag upon

checking into the conference. The conference tote bag

sponsor will have the opportunity to place their logo on

the front and back of the tote bag.

Benefits include:

Logo on 1,000 tote bags

Conference Tumbler - $7,000 All conference attendees will receive a branded tumbler cup

in their tote bag when checking into the conference. The

tumbler sponsor will have the opportunity to place their

logo on the conference tumbler.

Benefits include:

Logo on 1,000 tumbler cups

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Conference Notepads - $4,000 All conference attendees will receive a branded engineer’s notepad for use while taking notes during training courses or

presentations. The notepad sponsor will have the opportunity to place their company logo and contact information on

the notepad.

Benefits include:

Logo on 1,000 notepads

Attendee Bag Item - $1,000 All conference attendees will receive a tote bag upon

checking into the conference. Participants in this

sponsorship opportunity will be able to place a branded

item in each attendee’s conference bag.

Benefits include:

Your company’s item included in 1,000 tote bags

Pre-Keynote Session Video Loop - $5,000 Before the keynote address, a video or loop promoting your

organization will be playing as attendees take their seats.

Benefits include:

Your company logo included on a video loop prior to the

keynote address

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4C Company Profile Podcast or Digital Interview-

$2,500

(On Request) Prior to the conference 4C will work with your

organization to conduct an interview with your company

representative(s) covering your company’s brand,

products, services, and culture. After which, 4C will publish

the interview on the conference website and social media

outlets. In addition, you will be able to sponsor up to 2

podcast mid-episode advertising slots outside of your

company’s episode.

Media Distribution - $1,000 Have a company event you want to promote via flyer?

Take advantage of our media distribution sponsorship.

You can maximize your marketing effort by inserting a

flyer in each

attendee registration packet for a fee of $1,000 for

exhibitors.

Giveaway pieces cannot be larger than 8½” x 11” and no

more than 1 page. Printing on front and back is permitted.

4C reserves the right to refuse inappropriate materials.

Inserts must be pre-approved. Include a copy with your

booth application. Upon approval, we will notify you with

the shipping address, quantity needed and receiving

deadline.

Audio / Visual Presentation Track / Panel

Sponsorships - $5,000 Participants in this sponsorship program will have their

company logo as well as company promotional videos

displayed on the projection screen before and in between

presentation sessions happening on presentations day,

February 20th, 2019. Track sponsorships include:

Wastewater Track $300

Flares Track $1000

BWON Track $100

LDAR Track $1000

Air Permitting Track $1000

CEMS Track $1000

Environmental Legal Track $100

Oil & Gas Track $1000

PSM / RMP Track $500

Emerging Technologies

Track

$300

Flares Panel $1000

Oil and Gas Panel $1000

PFAS Panel $300

Meal Sponsorships Participants in this sponsorship will have the opportunity

to place posters as well as branding items in and around

the dining area in the exhibit hall for meals offered at the

conference. Available meal sponsorships include:

Wednesday, February 19 – Conference Day 1

Breakfast - $5,000

Lunch - $5,000

Afternoon Break - $3,500

Thursday, February 20 – Conference Day 2

Breakfast - $5,000 -

Lunch - $5,000


Friday, February 21 – Conference Day 3

Breakfast - $5,000

Lunch - $5,000


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Vendor Promotional Email Reach your potential customers AND maximize your

presence before arriving in Austin! 4C’s goal is to assist

you, our exhibitor, to increase your exposure by targeting

key prospects with pre-show marketing in the weeks

leading up to the conference. This eBlast message will

serve as a resource for attendees to learn more about your

company and conference. This promotional opportunity is

FREE for all 2020 exhibitors.

To participate in this program please provide a brief

company profile and/or 2020 special bargains (50 words

or less) with your agreement and 4C will include your

message in our special vendor eBlast message to be sent

prior to the Annual Conference!

Promotional Video

(On Request) 4C will work with participants of this sponsorship to

produce a promotional video detailing your organizations

brand, services, products, culture, and/or certain staff. The

video will be released on the 4C website and social media

outlets.

Sponsorship Policy In instances where more than one party has requested the

same sponsorship item or activity prior to the January 1,

2020 deadline, 4C will make every effort to accommodate

all sponsors to the best of its ability.

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EVENT SPONSORSHIPS

Austin Taco Project Happy Hour & Poster Session - $5,000 (Only 3 Available)

The official 2020 4C happy hour event will take place February 19th at the Austin Taco Project and Reverbery event space at

the Hilton Austin. The happy hour event is a perfect opportunity to have your brand featured in front of hundreds of

conference attendees in a relaxed atmosphere with great food, drinks, and room to entertain.

Happy hour sponsors will receive the following benefits

• Private dining room to host poster session

• Logo placement on digital signage

• Banner/poster placement in the Austin Taco Project & Reverbery event space (4C will provide posters, any

additional signage must be provided by sponsor)

• Opportunities to distribute promotional items during the event

• Specialty Drink sponsor – (Ex: “Mind Eraser” – Sponsored by Think Environmental)

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Reverbery Networking Event- $5,000

Reverbery networking event sponsors will receive the following benefits:

• Inclusion as an event sponsor in the official 4C Conference App

• Specialty Drink sponsorship – (Ex: “Extra Special Coke – Sponsored by Environmental Systems Corporation”)

• Banner/poster placement in the Austin Taco Project & Reverbery event space (4C will provide posters, any

additional signage must be provided by sponsor)

• Opportunities to distribute promotional items during the event

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2020 Official Reception and SPAZMATICS Concert Sponsorship - $3,500 (Only 2 Available)

Every year, hundreds of conference attendees gather the famous Austin venue, Cedar St. Courtyard, to hear everyone’s

favorite 80’s classics played by the one and only SPAZMATICS.

Cedar St. Courtyard is located 6 blocks away from the Hilton Austin and features a brand new sound system, LED wall,

multiple bar areas and a second-story VIP bar area. The reception and concert is 4C’s most highly attended evening event.

If you want to make sure the most conference attendees see your company or brand, sponsoring this event is the perfect

opportunity.

Reception and SPAZMATICS Concert sponsors will receive the following benefits:

• Logo placement on the LED wall behind the stage

• Banner/poster placement inside/outside the venue (4C will provide posters, any additional signage must be

provided by sponsor and approved by venue management)

Additional Reception and SPAZMATICS Concert sponsorship opportunities include:

• VIP bar access and wristbands (Each sponsor will receive 5 VIP wristbands for employees and customers. VIP

wristbands grant holder access to the second floor VIP bar.)

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CONFERENCE APP ADVERTISING OPPORTUNITIES

In-App Advertising

4C offers attendees a downloadable app that contains the conference schedule, descriptions of programming,

presenter/trainer information and much more.

Advertising insertions within the app are available, and vary in cost based on their location. If you’re interested in

purchasing a spot within the app, get in touch with an exhibitor coordinator at [email protected].

Splash Page - $4,000 • Full-screen visual appears when an

event is launched

• Prime real estate with a front-and-

center impression

• Displays for up to 5 seconds

Every attendee using the app sees the

sponsored splash page - a visual that fills

the entire screen, free from distraction.

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Banner Ads - $1,000 • Most popular form of sponsorship

for mobile event apps

• Appears at the top of the screen

• Cost-effective way to build brand

awareness and reach attendees

Banner ads are super easy to create and

can be highly targeted. With roughly five

seconds of display time each time they

appear, they’re an appealing option for

new

companies entering the market and for

larger companies that haven’t partnered

with 4C before but want to test the waters.

Enhanced Sponsor & Exhibitor Listings • Profiles of each exhibitor and sponsor at the event

• Opportunity to buy featured placements

• Interactive experience for attendees to learn more

These profiles provide a media-rich opportunity for exhibitors and sponsors to promote themselves and their solutions.

All exhibitors and sponsors get a basic listing in your event app as part of their standard registration. However, there are

several opportunities to for added prominence within the app. And more visibility equals greater engagement.

Examples of enhanced sponsor/exhibitor listings and placements are detailed below.

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Company Listing Options While all sponsors and exhibitors receive a

company listing page within the app, 4C

offers several ways below to maximize

attendee exposure and ensure prospects

see the information you want them to see

on your company’s exhibitor/sponsor

listing.

Sponsor/Exhibitor Detail Page

Administration - $750 With a custom sponsor/exhibitor detail

page, you’ll get direct access to your

company listing and be able change the

way your listing looks in the conference

app.

Take full control over what app users see

when they access your company’s page.

Add key contacts, websites, documents,

web links, videos, and more.

Customized Sponsor/Exhibitor

Listing Content - $450 Partner with 4C to make sure your

company listing has the information your

prospects are looking for. Add up to three

additional pieces of information like: Key

Contacts, Media Files, or additional links.

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Sponsor/Exhibitor Bookmark

(Limit 3) - $1,000 Put your company front and center by

adding a link to your company’s

sponsor/exhibitor listing on the app

homepage.

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Maps - $250 • Aid to help users find sessions,

expo halls, sponsor booths, and

other landmarks outside the event

• Sponsor is highlighted along with

interactive pins on the map

• Links to in-app company profile

By adding your logo to the map image or

highlighting your booths, you’re allowing

your company to pop. Maps are often a

highly visited component of event apps

and provide yet another opportunity for

your company’s conference success.

Sponsorship opportunities on the

interactive map include:

• Exhibit hall booths

• Outdoor terraces

• Presentation rooms

• Training rooms

• On-site event spaces (Austin Taco

Project, Reverbery)

Note: Map location pins are included for all

exhibit booths and topic track/meeting

room sponsors.

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Push Notifications (Only 15

Available) - $750 • Messages sent directly to event

attendees’ mobile device

• Notifications can be scheduled in

advance or last minute, on-the-fly

• Reach all attendees or a select

group at strategic times

Push notifications are the optimal way for

you to make important announcements

and promotional offerings to attendees

directly.

These messages provide an effective

vehicle to remind attendees to stop by a

booth, complete a survey, schedule a

meeting, take part in a challenge, explain a

change in plans, and—if needed—get

them to a web page.

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GENERAL EXHIBITOR INFORMATION

Notice of 2020 Program Schedule Change

The 2020 conference features a new program schedule which allows exhibitors and sponsors to arrive the morning of

Wednesday, February 19, set-up that afternoon from 3-8PM, and breakdown Friday afternoon at 3PM.

The exhibit hall will be open to all attendees from 8AM – 5PM Thursday & Friday.

Purpose of Exhibits

The purpose of the exhibits, an integral part of the 4C’s educational activities, is to complement the professional

presentation and training sessions by enabling registrants to see, hear, examine, question, and evaluate the latest

developments in equipment, supplies and services which are recommended for use in the health, safety, and

environmental fields.

Eligibility

The 4C Marketplace reserves the right to determine the eligibility of any company, product and promotion, or part

thereof, that in their opinion is not in keeping with the character and purpose of the show. Exhibits that detract from the

character of the show; including persons, conduct or printed matter may be evicted by 4C. In the event of an eviction 4C is

not liable for refunds.

Exhibitor Setup and Breakdown

Exhibitor Setup Wednesday, February 19, 2020 3:00pm – 10:00pm

Exhibitor Breakdown Friday, February 21, 2020 3:00pm

An exhibit space is defined as one booth, 10’ wide by 8’ deep, with an 8’ high back curtain and 3’ high side curtains.

Standard equipment includes one skirted table, two folding chairs, a wastebasket and one identification sign. No walls,

partitions, decorations, or any other obstructions may be erected that in any way interfere with the view of any other

exhibit.

Exhibit Hall Dates & Times

Thursday, February 20, 2019 8:00am – 5:00pm

Friday, February 21, 2019 8:00am – 3:00pm

Hotel Information

Hilton Austin is situated adjacent to the Convention Center in downtown Austin, TX. We're a quick walk from exclusive

shopping, amazing restaurants and fun live music venues on 6th Street and the surrounding area. Guests of our renovated

hotel also enjoy fantastic views of the Capitol of Texas and Lady Bird Lake from 31 stories up. Hotel dining, a full-service

spa, and VIP perks.

Hotel Room Rates

Single $284

Double $284

Triple $304

Quad $324

Hotel Deadline

The deadline to book a room at the conference rate is Tuesday, January 28, 2020. We suggest that all presenters,

http://www3.hilton.com/en/hotels/texas/hilton-austin-AUSCVHH/index.html

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exhibitors, and sponsors attending the conference book their hotel rooms as soon as possible in order to stay at the

conference hotel.

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RULES AND REGULATIONS

Application for Exhibit Space Please review the entire prospectus prior to applying for

space. 4C regulations and guidelines included here are

important to the success of the show. Applications for

space must be made on the enclosed Application &

Agreement. Please return the completed and signed

application with a check in the amount of the exhibit

package desired.

The deadline for receipt of the Exhibitor Application &

Agreement for space is December 1, 2019. Applications

received after that date will be assigned to the available

booth space once assignments from applications received

prior to December 1, 2019 have been made.

4C reserves the right to decline any application, or prohibit

an exhibit based on the criteria established for the

meeting.

Confirmation of booth assignment will be sent to the

contact by February 1, 2020. 4C reserves the right to

rearrange the floor plan and relocate any exhibit upon

consultation with said exhibitor. Spaces cannot be

assigned, sublet, or otherwise disposed of without consent

of 4C.

Registration of Company Representatives Exhibit area attendance is restricted to qualified exhibitors

and those covered under the 4C Registration procedures.

Exhibitor representatives must be in the space rented on

the exhibit floor and are not admitted for the purpose of

viewing other exhibits, except by invitation of other

exhibitors. Badges are to be worn at all times. Anyone in

the working area of a booth who is not wearing an

identifying badge may be asked for identification by

security personnel.

Exhibitor badges may be made out only in the name of

the company shown on the application for exhibit space.

False certification of individuals as exhibitors’

representatives, misuse of exhibitors’ badges, or any other

method or device used to assist unauthorized personnel

to gain admission to the exhibit floor will be cause for

expelling the violator from the exhibit area, banning

further entrance to the exhibit floor, or removing the

exhibit from the floor without obligation on the part of 4C

whatsoever.

Conference Registration Badges A pre-registration form will be sent to each exhibiting

company after forms and payments are received. In order

to receive an authorized name badge for the conference,

the registration form must be returned. A badge will be

waiting in the registration area at the Hilton Austin

beginning on Wednesday, February 19, 2020.

Each person attending the exhibition will be required to

register and wear a badge. The transfer of a badge will bar

all involved from participating in this and future meetings.

Additional badges are available for purchase at a cost of

$1,000 per person. Included and additional exhibitor

attendee badges include access to all conference

programming.

Terms of Payment Payment for the total amount must be made within 30

days of the receipt of the 4C invoice. All exhibitors’

application fees must be in U.S. currency. Checks are to be

made payable to 4C. Visa, MasterCard, American Express,

and Discover payments are also accepted.

Cancellation of Exhibit Space Cancellations received before January 1, 2020 are subject

to a refund, less a $150 administrative fee. Cancellations

received after January 1, 2020 are subject to a cancellation

penalty equal to 100% of the total cost of the space

cancelled, unless the spaces are all sold out. The

cancellation notice must be received in writing by January

1, 2020 to receive a refund.

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Assignment of Exhibit Space When two or more top-level partners ask for the same

booth location, assignments will be based on the outcome

of a lottery system for premium booth spaces.

4C reserves the right to assign space, reassign booths

and/ or redesign the exhibit area as may be necessary for

any reason bearing on the best interests of the meeting,

regardless of when your contract and payment are

received. 4C reserves the right to refuse or restrict space

for any reason.

Exhibitor Events Exhibitors are prohibited from holding any events during

official 4C program hours. 4C reserves the right to control

suite reservations and meeting space at the hotel. No

exhibitor will be allowed access to a hotel suite to

circumvent the 4C exhibits. Requests for use of function

space at the facility must be made in writing to 4C. Upon

receipt of a request for function space, 4C will notify you if

space is available and if any space rental fees are required.

It is the responsibility of the exhibitor to finalize

arrangements with the hotel.

Subletting of Space No exhibitor shall assign, sublet, or apportion the whole or

any portion of space allotted, nor shall the exhibitor be

permitted to exhibit therein any goods other than those

manufactured or distributed by the company in the

regular course of business. Violation of this rule shall be

cause for eviction from the show without refund. Displays

or demonstration by exhibitors may not be held in any

area other than the designated exhibit space.

Liability The exhibitor assumes the entire responsibility and liability

for losses, damages, and claims arising out of exhibitor’s

activities on the Hotel premises and will indemnify, defend

and hold harmless the National Academy of

Neuropsychology, the Hotel, its owner, and its

management company, as well as their respective agents,

servants, and employees from any and all such losses,

damages and claims.

Solicitation by Non-Exhibitor Personnel Firms and representatives of firms not assigned exhibit

space are prohibited from soliciting business during the

Annual Conference.

Exhibit hall passes for individuals not affiliated with an

exhibiting company are available at a cost of $250 per

person.

Care of Building Exhibitors will be held responsible for any damage done to

the building by them, their agents or employees. Building

walls, woodwork or floor must not be defaced or altered.

Tacking, taping or nailing of signs, banners, etc. to any

walls or woodwork is prohibited.

Relocation of Exhibits 4C reserves the right to alter the location of exhibitors, or

of spaces shown on the official floor plan if deemed

advisable in the best interest of the exposition. 4C shall

have the further right to prohibit, bar, prevent and remove

any exhibit, or proposed exhibit, or any part or portion

thereof, which in 4C’s judgment is unsuitable or

inappropriate for the exhibitors or purposes of the 4C

Conference. Such right shall extend, but shall not be

limited to all equipment, material, displays, installations

and other items of things constituting part of, or used, or

distributed in connection with any such exhibit.

Interpretation and Enforcement These regulations become a part of the contract between

the exhibitor and 4C. 4C has full power of interpretation

and enforcement of these rules and its decision is final. All

matters in question not covered by these rules are subject

to the decision of 4C and all decisions so made shall be

binding on all parties. Those who fail to observe these

conditions, in this contract or, in the opinion of 4C,

conduct themselves unethically, may be dismissed from

the exhibition without refund or other appeal.

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Violations and Penalties Upon evidence of substantial violation, 4C may take

possession of the space occupied by the exhibitor and

remove all persons and goods. The exhibitor shall forfeit

to 4C all monies paid or due, and pay all expenses and

damages that 4C may incur through the enforcement of

this rule.

Sales During Show Exhibitors selling merchandise on-site at the Conference

must have the applicable tax licenses for the state of Texas

and the city of Austin. Otherwise, orders may be placed for

delivery shipped from exhibitor’s regular place of business.

4C reserves the right to place additional restrictions on the

sale and filling of orders as it may deem necessary.

Violation of these rules will result in ejection from the

convention area.

For Additional Information Should you require additional information please feel free

to contact:

Uzi Ibrahim – Sales

Sponsor & Exhibitor Coordinator

4C Marketplace, LLC

771 E. Southlake Blvd. Suite 212

Southlake, TX 76092

(304) 532-5284 (Cell)

[email protected]

Gina Vall – Invoicing & Payments

Sponsor & Exhibitor Coordinator

4C Marketplace, LLC

771 E. Southlake Blvd. Suite 212

Southlake, TX 76092

(817) 454-0352 (Cell)

[email protected]

mailto:[email protected]

mailto:[email protected]

Documents

10 February 19-21, 2020 Austin, Texas · 2019-08-22 · 4C Marketplace, LLC 4cconference.com | [email protected] 1 10th Annual 4C Health, Safety, & Environmental Conference 10th