APPENDIX E

APPENDIX E

CONTRACTOR RESOURCES

APPENDIX E

GENERAL NOTE

In this Appendix, CONTRACTOR shall provide all information and documentation as

required by the Annexures.

Submission of all specified details as sought under these Annexures is mandatory and any

Tenderer not complying with this requirement (i.e. submissions with “to be advised later”,

“to be submitted on award” and the like) may be rejected.

These Annexures shall form part of the Appendix E - CONTRACTOR Resources, as well

as those submitted with CONTRACTOR's Tender.

APPENDIX E

CONTRACTOR RESOURCES

The following Annexures are appended herewith. INDEX TO ANNEXURES Annexure 1 - CONTRACTOR General Information Annexure 2 - CONTRACTOR Legal Registration and Compliance Certificates Annexure 3 - CONTRACTOR PERSONNEL Annexure 4 - Facilities, Plant and Equipment Annexure 5 - SUBCONTRACTORs Annexure 6 - Suppliers Annexure 7 - CONTRACTOR Company Organisation Chart Annexure 8 - CONTRACTOR Project Organisation Chart Annexure 9 - QA/QC Procedures Annexure 10 - Utilisation of National Products and Products of National Origin Annexure 11 - List of Clients and In-Service Experience Annexure 12 - CONTRACTOR Compliance Statement Annexure 13 - HSE Management in CONTRACT

APPENDIX E

ANNEXURE 1 – CONTRACTOR GENERAL INFORMATION

CONTRACTOR enters below brief company particulars. QP reserves the right to visit

CONTRACTOR’s business premises to verify any of the information provided in order to

ascertain CONTRACTOR’s capability of carrying out the WORK.

1. Name of CONTRACTOR:

2. Company Owner/Sponsor:

(along with copy of their ID cards)

3. Business Address/Location:

4. Telephone No.:

5. Telefax No.:

6. Contact Person:

7. Date Company Formed:

8. Parent Company (if applicable):

9. Name and Address of any Qatar based associate Companies:

10. Main business activities and specialities of the Company:

APPENDIX E

ANNEXURE 1 – CONTRACTOR GENERAL INFORMATION (CONTINUED)

11. Qatar Commercial Registration No.:

(along with copy of the Commercial Registration)

12. If Applicable, Qatar Engineering Registration No.:

(along with copy of the Engineering Registration)

13. Bankers in Qatar:

14. Auditors in Qatar:

15. Insurance Company:

16. Hard copy of the audited Financial Statements to be submitted for last three (03)

years prepared in accordance with the International Accounting Standards that

include the Balance Sheet, Statement of Income, Statement of Cash Flow,

Statement of Changes in Equity and Notes to Financial Statement. The accounts

should be applicable to the actual Tenderer or Tenderers forming any joint

venture or similar

17. Fixed Assets:

18. Net Assets:

19. Net Income:

20. Third Party Liability:

APPENDIX E

ANNEXURE 1 – CONTRACTOR GENERAL INFORMATION (CONTINUED)

21. Personnel Details Number

Management and Administration:

Qualified Engineers:

(Segregated by discipline together with a copy of

Qatari Engineering Registration)

Technicians:

(Segregated by discipline)

Quantity Surveyors/Estimators:

22. Office Facilities and Location:

APPENDIX E

ANNEXURE 2 – CONTRACTOR LEGAL REGISTRATION AND COMPLIANCE CERTIFICATES

Pursuant to IT.16 certified translated proof in the English language of all required registration (or exemptions as the case may be) with and/or from the appropriate relevant Qatar State Authorities must accompany copies of the original documentation in Arabic and appended as part of this Annexure 2 to this Appendix E.

APPENDIX E

ANNEXURE 3 – CONTRACTOR PERSONNEL A) CONTRACTOR REPRESENTATIVE

None of CONTRACTOR PERSONNEL listed here shall be removed or relocated

from the positions indicated or replaced without the prior written approval of QP.

Personnel removed shall be immediately replaced with new personnel who, in the

sole opinion of QP are of, at least, an equivalent standard as the personnel

removed. CONTRACTOR REPRESENTATIVE shall be a qualified Engineer with a

minimum of ten (10) years relevant experience. CVs shall be provided for all

nominated CONTRACTOR PERSONNEL. CVs shall identify the age, qualifications,

present position/length of tenure and previous experience of each nominee.

CONTRACTOR REPRESENTATIVE shall be:

Name : ……………………………………

Position : …………………………………… CONTRACTOR REPRESENTATIVE nominated deputy(ies) shall be a chartered Engineer who will be in permanent pay roll of CONTRACTOR, for at least last three (03) years, with a minimum of ten (10) years relevant experience.

Name : ……………………………………

Position : ……………………………………

Address : ……………………………………

Fax No : ……………………………………

Telephone : …………………………………… The above nominated deputy(ies) cannot be changed during execution of the CONTRACT. The above nominated deputy(ies) is/are authorised to act on behalf of CONTRACTOR REPRESENTATIVE on the following matters under the CONTRACT:

(a) ……………………………………

(b) ……………………………………

B) CONTRACTOR Safety Engineer The person responsible for safety related matters shall be

Name : ……………………………………

Nationality : ……………………………………

Qualifications : ……………………………………

APPENDIX E

ANNEXURE 3 – CONTRACTOR PERSONNEL (CONTINUED)

C) CONTRACTOR QA/QC REPRESENTATIVE

Name : ……………………………………

Nationality : ……………………………………

Qualification : ……………………………………

D) CONTRACTOR Key Personnel

This Annexure also includes CVs for all those persons of key positions required to

be filled under the CONTRACT.

All CONTRACTOR PERSONNEL must have the prior approval of QP before being

engaged in the WORK.

The period the personnel have been employed by CONTRACTOR shall be given.

This Annexure should include details of qualification, experience and CV of the

proposed Project Manager.

Specific mention shall be made in this Annexure of CONTRACTOR PERSONNEL

who shall be responsible for safety related matters.

Minimum Qualification Required for CONTRACTOR PERSONNEL

The following are the minimum qualification and experience required for the

CONTRACTOR PERSONNEL to be engaged in the SERVICES.

Project Engineer/Manager

Ten (10) years relevant experience out of which seven (07) years should be in

Project Management. B.Sc. (Engineering) qualification or equivalent.

Lead Discipline Engineers

Ten (10) years relevant discipline experience, out of which at least seven (07) years

should be in the respective discipline, or related to that discipline. B.Sc. qualification

or equal in an appropriate engineering subject. Past experience on similar contracts

is required.

Senior Discipline Engineers

Eight (08) years relevant discipline experience, out of which at least five (05) years

should be in the respective discipline, or related to that discipline. B.Sc. qualification

or equal in an appropriate engineering subject. Past experience on similar contracts

is required.

APPENDIX E

ANNEXURE 3 – CONTRACTOR PERSONNEL (CONTINUED)

Planning Engineer Minimum seven (07) years of experience in project planning, scheduling, coordinating, reporting and the like of similar nature of project with engineering qualification.

Senior Designers for all disciplines

Eight (08) years experience in relevant facility design including five (05) years CAD

experience should be in HND/B.Sc. (Engineering) qualification or equivalent.

Draughtsman

Five (05) years experience including two (02) years on CAD should be in

ONC/Draughtsman qualification or equivalent.

APPENDIX E

ANNEXURE 4 – FACILITIES, PLANT AND EQUIPMENT CONTRACTOR states below the details of its resources and facilities intended to be utilised for this CONTRACT. CONTRACTOR design office, design facilities, expediting and procurement agencies, fabrication yard (location and facilities) etc. are listed. CONTRACTOR states below the details of the main items of constructional plant and equipment, which it proposes to use for this CONTRACT. Details of all equipments etc. are specified. This list is the minimum that CONTRACTOR will be required to provide on WORKSITE. CONTRACTOR states whether the tool or equipment is already in CONTRACTOR ownership or will be purchased or hired. Details of any special tools should be highlighted.

Description Capacity and

present

whereabouts

Manufacturer

and year of

manufacture

No. of units Valid Test

Certificate

attached

(YES/NO)

______________________________________________________________________

The provision of this information shall not relieve CONTRACTOR from providing such information as QP may require in accordance with the General Conditions of Contract of the special equipment and tools CONTRACTOR proposes to supply or use, neither shall it in any way relieve CONTRACTOR of any of its obligations to carry out, and, complete the WORK in accordance with the CONTRACT.

______________________________________________________________________

APPENDIX E

ANNEXURE 5 – SUBCONTRACTORS

CONTRACTOR states below the names and addresses of all SUBCONTRACTORs from

whom it proposes to obtain work or services.

CONTRACTOR is not permitted to change any SUBCONTRACTOR(s) named in this list

without first obtaining QP written authority.

SUBCONTRACTORs are also required to submit details under each schedule of this

Appendix E along with details of relevant experience and shall be bound separately for

each SUBCONTRACTOR.

Acceptance of the Tender as a whole will not imply approval of any SUBCONTRACTOR

listed below. Full technical submissions will be required regarding all work and services

proposed to be subcontracted along with details of relevant experience as stipulated in

the General Conditions of Contract and the Specifications.

Full technical submissions are required for all services rendered under the CONTRACT

as required by the General Conditions of Contract and the Specifications.

Name and Address

of SUBCONTRACTOR

WORK to be

Performed

SUBCONTRACTOR’s

REPRESENTATIVE

APPENDIX E

ANNEXURE 6 – SUPPLIERS

CONTRACTOR states below the names and addresses of all suppliers and vendors

from whom it proposes to procure goods.

CONTRACTOR is not permitted to change any supplier named in this list without first

obtaining QP written authority.

Acceptance of the Tender as a whole will not imply approval of any supplier listed below.

Full technical submissions will be required for all materials to be supplied either by

CONTRACTOR or supplier, as stipulated in the General Conditions of Contract and

Specifications.

Full technical submissions are required for all goods procured under the CONTRACT as

required by the General Conditions of Contract and the Specifications.

Supplier Goods to be supplied

APPENDIX E

ANNEXURE 7 – CONTRACTOR COMPANY ORGANISATION CHART

CONTRACTOR inserts a copy of its organisation chart which clearly shows the

Company structure with respect to Subsidiaries and Joint Venture Partners, if applicable.

The Organigram indicates positions of Company Directors, Managers, Partners and the

like.

APPENDIX E

ANNEXURE 8 – CONTRACTOR PROJECT ORGANISATION CHART

CONTRACTOR provides the proposed organisation chart for this CONTRACT (including

key CONTRACTOR and SUBCONTRACTOR personnel, where applicable, and the

person responsible for QA/QCand safety matters and the like) and indicate the line of

reporting to QP personnel. Inspection activities and expediting efforts shall be

segregated from each other with separate CONTRACTOR PERSONNEL. The CVs of all

the personnel identified under this Annexure shall be submitted under Annexure 1.

APPENDIX E

ANNEXURE 9 – QA/QC PROCEDURES

CONTRACTOR’s Quality Assurance and Control System dedicated for this CONTRACT is

to be provided in this Schedule.

CONTRACTOR Quality Assurance and Control System dedicated for this CONTRACT

shall conform to QP Corporate Standard for Quality Requirements for Projects (Doc. No.

QP-STD-004 Rev 1, a copy of which is appended at Appendix A).

This document will be reviewed by QP and any comments made shall be incorporated

by CONTRACTOR. Accepted document to be issued three (03) weeks after the

EFFECTIVE DATE of the CONTRACT. The quality system shall be formalised in a

Quality Manual which documents general policies, procedures and practices of the

organisation covering all quality related elements, addressing as a minimum

requirements of QP document QP-STD-004 Rev 1.

APPENDIX E

ANNEXURE 10 – UTILISATION OF NATIONAL PRODUCTS AND PRODUCTS OF NATIONAL ORIGIN

CONTRACTOR submits the following details, as a minimum, regarding utilisation of

National Products and Products of National Origin:

Material/Equipment

National Products and Products of National Origin

Source Quantity intended to be used

APPENDIX E

ANNEXURE 11 – LIST OF CLIENTS AND IN SERVICE EXPERIENCE

CONTRACTOR provides a list of customers for whom it has carried out or still carrying

out similar works to this CONTRACT, with contact name and address, completion date

and value.

SI. No. Name of Project

Name of Client

with Contact

Persons Name

Value of Project

Scheduled or

Completion

Date

APPENDIX E

ANNEXURE 12 – CONTRACTOR’S COMPLIANCE STATEMENT CONTRACTOR confirms that it has fully compliled with the Instructions to Tenderer and has submitted a Tender in full compliance with the Tender Documents.

APPENDIX E

ANNEXURE 13 – HSE MANAGEMENT IN CONTRACT

HSE Management in contract shall be in conformace with QP HSE Regulations for

Contractors (QP-REG-S-001), a copy of which is attached at Appendix A.

CONTRACTOR shall provide along with their technical bid submission, a Preliminary HSE Management Plan for the CONTRACT, CONTRACTOR's past HSE performances and safety statistics/records for the last five (05) years as well as CONTRACTOR's HSE resources to be utilised during the execution of CONTRACT, including CVs of HSE key personnel.