1.01Demonstrate basic

business meeting skills

Parliamentary ProcedurePrinciples & Purposes

Majority rulesMinority has the right to express

opinionsJustice and courtesy for all

Parliamentary ProcedurePrinciples & Purposes

One item is considered at a timeMaintain order at all timesBusiness is transacted as quickly

as possible

Terms & Definitions Parliamentary Procedure

A set of rules for conduct at meetings which keeps assemblies orderly and guarantees that all people have equal opportunity to express themselves

Item of Business A single matter to be discussed or acted on by

an organization

Terms & Definitions Assembly

A group of persons gathered for any purpose

Debate Any discussion of opposing ideas relating to a

motion being considered

Minutes The official written record of what was said and

done in a meeting

Terms & Definitions Committee

A group of people delegated to study, investigate, make recommendations, and report on certain matters

Ad Hoc A special committee formed to consider a single

matter Unfinished Business

Any business previously discussed and held over from a previous meeting

Terms & Definitions Standing

A regular committee which usually serves for a one year period to plan/carry out activities that fall w/in a certain subject matter

Majority vote More than half the votes cast

Two-thirds vote Two-thirds or more of the legal votes cast

Terms & Definitions Second

An indication by a member that he or she wants to consider the motion just proposed by another member

Pending motion The immediate motion before the assembly

Meeting An official gathering of te members in order to

transact business

Terms & Definitions Minority

Less than half

Majority More than half

Quorum The number of members needed to be present to

legally transact business

Purpose of Using a Motion

To bring a question before the assembly for consideration

Motions & their Purposes Main motion

To present an item of business for consideration and action by the assembly

Amend To change a main motion in some way; add to,

take away from, or substitute words for

Postpone To defer action of a motion until a later time

Motions & their Purposes Point of order

To call attention to a mistake in correct parliamentary procedure made during the meeting

Question of privilege To ask a question or call attention to the assembly

of an important issue during the meeting

Division of the assembly To revote in a specific counting method especially

after using a voice vote

Motions & their Purposes Refer

To place a motion in the hands of a committee

Previous question To immediately stop debate and go directly to a

vote

Adjourn To dismiss a meeting

Steps for Processing aMain Motion Obtain the floor

Be recognized by the Chair by standing and saying Mr. Chairman

Chair assigns the floor The Chair recognizes one of the members by

pointing or nodding Member makes the motion

States “I move that …” Another member seconds the motion

Steps for Processing aMain Motion

Chair restates the motion to the assembly Motions is discussed/debated by the

assembly Vote is taken on the motion Vote is announced and appropriate action

is taken

Methods of Voting Secret ballot Voice

Used on majority vote motions by stating Aye or No

Show of hands Used in smaller assemblies to count votes

Methods of Voting Rising

Used in larger assemblies to count the votes

General Consent Used in matters generally understood to

have no objection

Order of Business Should be developed for each

business meeting Follow outline and plug in what would

be appropriate to individual business meetings

Order of Business Opening

Call to order, emblem ceremony, pledge to flag)

Roll Call Reading of Secretary’s minutes Treasurer’s report Committee reports

Standing Ad Hoc

Order of Business Unfinished business New business Program

Speaker, film, etc

Adjournment Refreshments

Guidelines for a Good Meeting Advance planning Start and stop the meeting on time Follow the order of business Have well-prepared and organized

committee reports Involve all members in some way Provide entertainment or refreshments

Raps of the Gavel& their Purposes

One rap Everyone should be seated

Two raps The meeting is called to order

Three raps Everyone should stand up