1311A.1

Club Leadership Training Session

Achieving SuccessAs President

Help officers clearly understand their roles.

Provide a point of reference.

Aid members when evaluating candidates for office.

Facilitate communication when expectations differ.

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Standards for SuccessStandards for Success

Ensure club officers meet officer and meeting standards.

Search for leaders.

Ensure all club offices are filled for the succeeding term.

Conduct timely elections.

Prepare successor for office.2

Outside the Club MeetingOutside the Club MeetingDevelop and Improve Club LeadershipDevelop and Improve Club Leadership

Oversee the administrative operation of the club.

Schedule and chair the monthly executive committee meetings.

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Outside the Club MeetingOutside the Club Meeting

Club AdministrationClub Administration

Oversee the plan to achieve Distinguished Club program goals.

Ensure the club is Distinguished.

Ensure an ongoing membership-building program.

Promote CC, AC, CL, and AL awards.

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Outside the Club MeetingOutside the Club Meeting

Advance Club and Member AchievementAdvance Club and Member Achievement

Attend and vote the club’s proxy at district council meetings (or authorize a club member to do so).

Attend the International Convention and vote the club’s proxy (or send the proxy to the district governor).

Maintain relationships with the district and with World Headquarters.

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Outside the Club MeetingOutside the Club MeetingEffective Interaction with Other Organization LevelsEffective Interaction with Other Organization Levels

Ensure the meeting starts and ends on time. Warmly and enthusiastically greet guests. Speak with guests before and after the meeting. Read and display the club mission at every

meeting. Discuss the Distinguished Club Program. Recognize member achievements. Report on the “Moments of Truth” the club

is achieving.

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At the Club MeetingAt the Club Meeting

Set realistic and attainable goals.

Plan how to accomplish the goals.

Delegate tasks as needed.

Monitor progress toward goals.

Coach team members when necessary.

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Your Leadership OpportunityYour Leadership Opportunity

1. Understand what motivates each person.

2. Focus on the benefit to the individual.

3. Make expectations clear.

4. Recognize their work.

5. Be a leader.

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Your Leadership OpportunityYour Leadership Opportunity

Five Steps of MotivationFive Steps of Motivation

1. Decide what to delegate

2. Decide who will do the task

3. Assign responsibility

4. Grant authority

5. Establish accountability

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Your Leadership OpportunityYour Leadership Opportunity

Five Steps of DelegationFive Steps of Delegation

1. Lack of confidence in others

2. Fear of losing control

3. Selfishness

4. Insecurity

5. Reluctance

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Your Leadership OpportunityYour Leadership Opportunity

Barriers to DelegationBarriers to Delegation

1. Agree that a problem exists.

2. Discuss solutions.

3. Agree on an action.

4. Follow up.

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Your Leadership OpportunityYour Leadership Opportunity

Four Steps to CoachingFour Steps to Coaching

Making the club enjoyable

All club business

All administrative issues

Ensuring the club is in the DCP

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The Executive CommitteeThe Executive Committee

Every member is responsible for:

Typical expenses: Preparation of the club newsletter Expense for a Web server Trophies, ribbons, and certificates Administrative supplies Promotional material Educational material Speech contest material Postage Special events

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The Executive CommitteeThe Executive CommitteeCreate a Club BudgetCreate a Club Budget

Typical revenues: Member dues Donations Fundraising

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The Executive CommitteeThe Executive CommitteeCreate a Club BudgetCreate a Club Budget

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The Executive CommitteeThe Executive CommitteeComplete a Club Success PlanComplete a Club Success Plan

Three steps:

1. State the purpose of the meeting.

2. Inform participants about the meeting.

3. Develop an agenda.

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The Executive CommitteeThe Executive Committee

Conduct Productive Committee MeetingsConduct Productive Committee Meetings

Purchase manual for display. Discuss evaluations. Educate mentors. Track progress. Include manual in “sales pitch.”

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Communication and Leadership DevelopmentCommunication and Leadership Development

Tips for Integrating CL ManualTips for Integrating CL Manual

1. Assign CL evaluators at every meeting.

2. Require that members bring their CL manuals.

3. Display the CL manual at every meeting.

4. Recognize when members complete CL manual projects.

5. Work with the VPE to promote CL at each club meeting.

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Communication and Leadership DevelopmentCommunication and Leadership Development

10 Tips for Using CL Manual10 Tips for Using CL Manual

6. Include accreditations for both tracks in all correspondences.

7. Post the CL Achievement Chart during meetings.

8. Ask members to perform and receive evaluations on at least three meeting roles for each speech presented.

9. Remind the club members to bring CL manuals on the club Web site and newsletter.

10. Ask each member who achieves the CL award to mentor a new member.

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Communication and Leadership DevelopmentCommunication and Leadership Development

Discuss the club mission. Discuss successful club characteristics. Ask the area governor how to meet the needs of

members and how to measure results. Requests that he or she perform a sample

manual speech. Review the Toastmasters program. Identify prospective district leaders in your club.

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Role of the Area GovernorRole of the Area Governor

A responsibilityand

a privilege

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