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16 Week Makeover:Losing Weight,
Gaining Strength &Taking Back Your Life
Transcendent Health Systems
Presented by Scott Hilty, Keith Scheirmann, Donna Schmersal, Sarah Yetzer
February 22, 2014
Why We Are Here
• Secure approval to execute “Taking Back Your Life” Project • Approval of Execution Strategy that includes Development
Activities & Prototype and Pilot Program• Approval for dedicated manpower to meet project requirements • Approval to Enter into Contractual Agreement with Vendors for
Computer Based Training (CBT) and Smart Phone App Development
Tasks PM Assessment
Risk
Project Kick off Green Low
Project Analysis Green Low
Project Design Green Low
Design Green Low
Develop CBTs (4) Yellow Med
Develop Forms & Procedures (9) Green Low
Develop Guest Speakers Green Low
Develop Smartphone Application (1) Yellow Med
Develop Facilitator & Participant Guides (4) Green Low
Implement Project Green Low
Pilot Program Green Low
Evaluate Project Green Low
Top Level Requirements
Contents or Topics to be Addressed Through Training:• Exercise Physiology 101: Going From Sedentary to Athletic CBT• The Dynamics of Weight Loss: The Diet/Exercise Balance• Nutrition for Optimal Fitness CBTs (3)
– Nutrition for Weight Loss – Nutrition for Weight Maintenance– Quick, Easy, & Healthy Food Preparation
• Safe Use of Exercise Equipment (Injury Prevention) Facilitator Guide & Learner Job Aid
• Special Guest Speakers (motivational, inspirational, self-made makeovers) – Presentation (PowerPoint)
• How to Keep a Diet & Exercise Journal for tracking CBT– Daily exercise – Diet– Emotional issues & strategies for overcoming these
Project Objectives & Success Criteria
Schedule-related Objectives Success Criteria
CBT Rehearsal All objectives as outlined by SME's are met
Smart phone App Ease of useAll objectives of program can be tracked through use of Smart phone application
Pilot Program 80% of pilot participants realize the following progress:10-15% reduction in body weightOverall cholesterol reduction of 5 points or greaterBlood pressure within normal range or tracking in that directionDecrease in pre-diabetes indicatorsGreater diabetes managementIncrease in strength and endurance
Cost-Related Objectives Success Criteria Creation of materials needed (CBTs, facilitator guides, etc)
In-house productionLimited outsourcing
Smart phone creation and maintenance In-house production. If skill is not available within organization utilize on-line resources or limited outsourcing to minimize cost.
Maintain current cost of doing business No (or minimal) additional salary requiredLittle to no increase in overtime benefitsNo additional staff needed
Project Objectives & Success Criteria
Quality-Related Objectives Success Criteria Positive health markers 80% of those participating in the program will
experience the following:10-15% reduction in body weightOverall cholesterol reduction of 5 points or greaterBlood pressure within normal range or tracking in that directionDecrease in pre-diabetes indicatorsGreater diabetes managementIncrease in strength and endurance
Highly engaged/motivated participants Determined based on interviews with participantsActive participation during 16 week programDesire for additional programs beyond 16 weeks
Highly engaged/motivated trainers (fitness coaches, dieticians, etc)
Asking program sponsor and developers for more classes and/or programs that either support or extend program.
Project Blueprint
• Instructional Objective:– Given a 16 week diet and exercise program, overweight or
obese teens and young adults will reduce health risks and demonstrate a healthy life style.
• # Modules: 5– Exercise– Diet– Nutrition– Weight Management– Medical Support
Deliverables
• Smartphone Tracker App• E-Learning Website• CBTs• Forms• Facilitator & Participant Guides• Exercise Plans• Job Aids• Guest Speakers
Ground Rules & Assumptions
• All data is accurate and true to the best of our knowledge, based on the information provided.
• THS is responsible for all expenses.
• All necessary No Disclosure Agreements are in place.
• THS has available infrastructure and resources to support project.
• A standard ISD model will be used to develop training & performance-support materials. Each training & performance-support deliverable evolve through broad phases:
•Content & Performance Analysis•Specific Performance Objectives•Blueprint •Draft
•Revision•Formative evaluation (developmental test)•Revision•Production
Tasks & Phases
• Analyze - 756 hours of effort/44 days duration• Design - 168 hours of effort/16 days duration• Develop - 1585 hours of effort/514 days duration• Implement - 81 hours of effort/14 days duration• Evaluate - 358 hours effort and 48 days duration• Overall Project: 3116 hours effort and 419 days
duration (Based on tasks and deliverables being designed and developed simultaneously, rather than in isolation.)
Schedule
Business Strategy
Contracts
•Leverage competition•Award Fix Price Incentive Firm (FPIF) Contract for CBT and App Development•May be One or Two Vendors•Incentivize Schedule•Utilize Progress Payments to Incentivize Incremental Deliveries
Finance
•542 Hours of Development Activity will be Outsourced•2574 Hours of Activity will be Insourced
Risks
Risk Mitigations
Requirement Risk Mitigation
Build a 16 Week Health & Wellness Program by 9/11/14
1A Skill levels of in-house developers not adequate to complete CBTs and/or Smartphone App
• Conduct skills analysis of in-house developers• Determine if additional training would adequately fill skill/knowledge gaps• Consider development outsourcing
1B Access to SMEs • Limit participation to once a week for 4-6 weeks• Email contact versus face to face meetings
1C Lack of accessible/appropriate guest speakers
• Develop list of guest topics, determine priority• Prescreen & interview potential speakers• Contract with speakers
1D Vendor management • Adherence to schedule with contractual incentive payments• Weekly status meetings• Progress payments
Strategy Meets Requirements & Intent
• Pilot/prototype is executable in 191 calendar days• Deliverables match the target audience
• Smartphone App = Teens & Young Adults (early adapters)• CBTs = Provides foundational pre-training• Forms = Documentation & standardization• Facilitator & Participant Guides = Structure for classroom situation• Guest Speakers = Real-life experience & application
• Pilot to full implementation with minimal re-work
Decision Sought / Summary
• Approval to execute “Taking Back Your Life” Project • Approval of Execution Strategy that includes Development
Activities & Prototype and Pilot Program• Approval for dedicated manpower to meet project requirements • Approval to Enter into Contractual Agreement with Vendors for
Computer Based Training (CBT) and Smart Phone App Development
• Any change to project requirements will require approval and sign-off from project sponsor prior to assimilation into project.
Jo Visionary, Project Sponsor Date