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Learner Information System

Data Management & IT Workshop

What is LIS ?

It aims to:

• establish a standardized system for registering learners;

• track learner’s progress and performance;

• provide learner information for better program planning and supervision of schools and learning centers, and;

• enhance management of learner records.

The LIS is a web-enabled system for maintaining a registry of

learners, updating and retrieving learner information at the school and community learning centers

What data does it contain ?

• Basic personal data

• 4Ps-CCT recipient enrollee

• Health & Nutritional Status

• Academic profile (NAT, periodic ratings)

• Health assessment

• Ethnicity

Information

• Distribution of learners

• Performance vs. Nutritional Status

• Migration pattern

• Retrieval of learners

• Other analytics

Progress of Implementation

• Build-up of Learner Registry and issuance of a unique Learner Reference No. to all public school & ALS enrollees in August 2011 (DO No. 67, s.2011)

• Web-based LIS was implemented in all public elementary and secondary schools and ALS learning centers in August 2012 (DO No. 22, s.2012) – 90% of schools participated in the implementation

– Learner Registry with 22M records

Status of Implementation

• In 2013, system implementation review and housekeeping of learner records to increase level of accuracy (DO No. , s.2013)

– Learner Registry with 19.7 M unique learner records for SY 2012-2013

• Updating of LIS for SY 2013-2014 (DO No. , s.2011)

– Status of LIS updating for SY 2014

Organize classes in the LIS & assign CA

Create and update Class

Adviser ; Issue user account

LIS

Create or update SH user

account

New school Change in SH

EBEIS

Reset SH password

Division Planning Office School Head / School ICT Coord.

Beginning of SY (June)

Log into LIS and secure password

Class Adviser

Search learner/s in School Register

Search for learner record using LRN or

Name and/or DOB in the National Register

Record exists?

Learner record found?

Enroll learner/s in the LIS

Create and enroll learner

record with LRN

Form 1 : School Register

Finalize Class Register

LIS

School Head

Review classes

All classes finalized?

Finalize School Register

Class register

complete

Push enrollment to EBEIS

Guidelines for Operation

• Monitor the progress of updating in the LIS and finalize the School Register for a given school year

• Ensure that data on learners in the LIS and in any form of storage is kept secure and protected from any unauthorized access

School Head

Guidelines for Operation

• Only nationally-funded and locally-funded teaching personnel can be assigned as Class Adviser. Volunteers cannot be assigned as CAs

• The Class Adviser shall be responsible for the following:

– Enroll and update the profile of all learners in his/her class in any given school year

– Finalize his/her Class Register

Class Adviser

Guidelines for Operation

• Class adviser shall be responsible for updating the profile of all learners in his/her class in any given school year

• He/she must ensure that the learner profile is updated and supported by acceptable documents (e.g. birth certificate, etc)

• The LRN uniquely references a learner in the registry. – An LRN must refer to one and only one learner

– A learner must have one and only one LRN

• The LRN must be attached to every learner’s school record (Form 137, etc)

Creation and updating of learner profile

Guidelines for Operation

• Request for LRN deactivation shall be done at the central office only upon endorsement of the Division. This request must be supported with proper justification and documents.

LRN deactivation

Guidelines for Operation

• Cutoff date for reporting annual enrollment is the Friday of the week of school opening (June 6, 2014) – The deadline for the encoding of this enrollment

data in the LIS is on July 2014 2nd week. Actual enrollment date shall be encoded in the system.

• Late enrollees (beyond the cutoff date) will be encoded in the system even beyond the cutoff date and the deadline for encoding of annual enrollment

Enrollment of learners

Guidelines for Operation

• The Division Planning Office and the Division ICT Coordinator shall be responsible for creating access for the school of a newly established school head and one who had been assigned to another school.

• They are also authorized to reset the account of a school head to a default password

User Management

Guidelines for Operation

• At the school level, the School Head and the designated ICT Coordinator (or EBEIS Coordinator) shall be responsible for creating access for Class Advisers

• They are also authorized to reset the account of a Class Adviser to a default password

User Management

LIS

System Demo