2009-10 Educational Services Division Proposed Restructuring Plan Board of Education Meeting July 7, 2009 Lodi Unified School District

2009-10Educational Services

DivisionProposed Restructuring

Plan

Board of Education Meeting Board of Education Meeting

July 7, 2009July 7, 2009

LodiUnified School District


Table of ContentsTable of Contents

i

DESCRIPTION PAGE #

A. What’s the Purpose of This Plan? 1

B. Mandated Responsibilities 2

C. Accountability: Assessments & Requirements 3 - 4

D. How are Program Administrator Positions Funded? 5

E. The Bottom Line 6

F. Organization Charts Before & After 7 - 8

G. Recommendation 9

I. Appendix 10 - 15


What’s the Purpose of This Plan?What’s the Purpose of This Plan?

The District’s current budgetary crisis provided us a unique opportunity to implement administrative reductions at the central office without changingour direction to strategically and systemically improve student performance and eliminate the achievement gap. Therefore, the Educational ServicesDivision is proposing to restructure the Curriculum and InstructionDepartment to:

Streamline direct services provided to the school sites to further sharpen our focus in achieving the goals outlined in the District Program Improvement Plan

Monitor the implementation and support of a Pre-K-12/Adult standards-

based curriculum for all students

Provide an articulated instructional delivery system

Promote a collective responsibility of the entire District instructional staff to address the educational needs of all children at each grade level

1


Mandated Responsibilities

Coordination and delivery of mandated Pre-K-12/Adult core and elective curriculum

Categorical compliance Services for English Language Students William’s Act Promotion/Retention Beginning Teacher Support Assessment (BTSA) Professional Development Assessments

2


Accountability: Assessments Program Improvement – Corrective Action

Mandated Assessments National Assessment of Educational Progress (NAEP)

State Assessment System California Standards Tests (CST) California Alternate Performance Assessment (CAPA) California Modified Assessment (CMA) Standards Based Test in Spanish (STS) California English Language Development Test (CELDT) California High School Exit Exam (CAHSEE) California Physical Fitness Test (PFT)

Required K-8 District Assessment Subjects – Program Improvement English Language Arts Mathematics

3


Accountability: Requirements

Federal Accountability Title I Adequate Year Progress (AYP)

Program Improvement – Corrective Actions

Title III Annual Measurable Achievement Objectives (AMAOs)

State Accountability Academic Performance Index (API)

4


How are Program Administrator Positions Funded?

The program administrators are fully funded with Categorical Categorical ResourcesResources allocated for this purpose. Categorical guidelines provide up to 15% of their allocation to be used for administrative purposes to perform the following mandated tasks:

Coordinate program activities and monitor implementation Adhere to compliance regulations and reporting requirements Prepare required documents and collect data to secure funding Collect and analyze disaggregated student achievement data results Ensure that the allocated funds are being used for its intended purpose

and establish accountability procedures Communicate with the school community on how the funds are being

distributed and used to improve teaching and learning Perform other administrative tasks necessary for the successful

implementation of the programs

5


The Bottom LineThe Bottom Line

The current and proposed District instructional staffing allocation is responsive to our fiscal realities while continuing to focus on our missionto significantly improve student achievement. Our support services to theschool sites will be realigned to:

Maximize our ability to systemically and effectively support schools Streamline our operation and allocation of resources Achieve the District Program Improvement goals outlined in our Local

Educational Agency Plan Adhere to State and Federal compliance requirements Preserve financial resources to further meet student needs

To accomplish these tasks, a request is being made to hire two programadministrators in the Curriculum and Instruction Department to assist withaccomplishing some of the tasks that were performed previously by six curriculum coordinators and their respective administrative secretaries.

6


Curriculum & InstructionCurriculum & Instruction2008-09 School Year2008-09 School Year

7

Administrative DirectorCurriculum & Instruction

1.0 FTE

Curriculum CoordinatorInstructional Media Services

1.0 FTE

Curriculum CoordinatorTeacher Support

1.0 FTE

Curriculum CoordinatorProfessional Development/

Instructional Coaches1.0 FTE

Curriculum CoordinatorMultilingual/World Language

1.0 FTE

Curriculum CoordinatorGATE/English/Language Arts

1.0 FTE

PrincipalAcademic Interventions &

Supplemental Instruction Pgm.1.0 FTE

DirectorEducational Support Services

1.0 FTE

DirectorSchool Readiness &Preschool Services

.85 FTE

Assistant DirectorSchool Readiness &Preschool Services

.50 FTE

Curriculum CoordinatorMath/Science

Instructional Technology1.0 FTE


1.0 FTE


Proposed C & I DepartmentProposed C & I Department2009-10 School Year2009-10 School Year

8

Administrative DirectorCurriculum & Instruction

1.0 FTE

Program Administrator1.0 FTE

Program Administrator1.0 FTE

PrincipalAcademic Interventions &

Supplemental Instruction Pgm.1.0 FTE

DirectorEducational Support Services

1.0 FTE

DirectorSchool Readiness &Preschool Services

.85 FTE


.50 FTE


1.0 FTE

Coordination of District Program ImprovementCoordination of District Program ImprovementCurriculum & Textbook AdoptionsCurriculum & Textbook AdoptionsDistrict-wide Professional DevelopmentDistrict-wide Professional DevelopmentState & Federal Compliance RequirementsState & Federal Compliance Requirements


RecommendationRecommendation

ii


RecommendationRecommendation

Staff recommends the Board of Education approve the new organization structure reflecting the reduced overall staffing

This plan will include: Two Program Administrators The allocation of existing categorical resources to fund this

structure Redefined duties and responsibilities as reflected in this report

The plan will maximize the District’s limited resources to systemically and effectively support schools

The plan, at the same time, will generate/maintain categorical resources and monitor legal compliance

9


THE END

iii

AppendixAppendix

10

LodiUnified School District 11

2009-10 EDUCATIONAL SERVICES DIVISION RESTRUCTURING PLANASSIGNMENT OF ADDITIONAL MAJOR CURRICULUM & PREVENTION RESPONSIBILIITES

ELEMENTARYEDUCATION

SECONDARYEDUCATION

STUDENTSERVICES

COMMUNITYRELATIONS

ASSESSMENT, RESEARCH, & EVALUATION

To Be Determined

GATE Program & Advisory CommitteePrep Coordination-Music & PECurriculum Articulation Meetings - VAPA - 5-12 Instrumental Music

Shared between Elementary

Education and Secondary Education - Administrative Coaches

Course Catalogs & College Planning GuidesCourse NumbersUC & NCAA ApprovalsCareer Technical Education Curriculum CoordinationGraduation Task Force CommitteeShared between Elementary Education and Secondary Education - Administrative Coaches

SETPD GrantResponse to Intervention

Psychological Services & Student Support7-12 Counseling

Red Ribbon WeekPrevention Student TrainingsSchool Resource Officers CHK Survey for 2008-09Office of Civil Rights ReportsDistrict Equity Leadership TeamTitle IV budget and required activities, e.g., DATE meetings, Friday Night LiveWellness Program, including Prevention curriculum trainings

Standards Based Report CardsPromotion & RetentionPSAT TestingAP TestingR30 (Language Census Report)SNOR (Student National Origin Report)EL Assessment Primary Language Identification DocumentationParent Surveys

BTSANew Teacher InductionSummer Camp - New Tchr. & Admin. Orientation

LodiUnified School District 12

2009-10 EDUCATIONAL SERVICES DIVISION RESTRUCTURING PLANASSIGNMENT OF ADDITIONAL MAJOR CURRICULUM & PREVENTION RESPONSIBILIITES

CURRICULUMAND

INSTRUCTION

PROGRAMADMINISTRATORS

EDUCATIONALSUPPORT

SUPPLEMENTALINSTRUCTIONPROGRAMS

GRANTWRITER

Instructional Media Center Coordination - Williams Act - Library Media Centers - Textbook orderingProfessional DevelopmentBenchmark Assessments and Pacing GuidesCore ReplacementsInstructional Technology CollaborationDistrict Instructional Coaches Committees - Curriculum

Council - District

Leadership TeamCurriculumArticulation MeetingsSocial Science

Provides ongoing support to assigned Program Improvement schoolsAssists with the implementation of assigned curricular and educational programsPromotes Pre-K-12/Adult curriculum articulationDevelops and monitors assigned budgetsPrepares statistical and evaluative reportsMonitors state and federal mandates for assigned programsAnalyzes and interprets disaggregated student achievement data results for assigned programsFacilitates Senior ProjectsOversees Migrant EducationCurriculum Articulation Meetings English/Language Arts English/Language Development Mathematics World Language Science

Coordination of Site Title I Intervention Teachers/ Instructional CoachesCompliance ReviewsEnglish Language Program Review CoordinationTranslations/ Interpretation servicesCommunity Liaisons

AP/Pre APAP AuditAP PathwaysCollege & Career Night4-12 AVIDIntervention ProgramsCAHSEE ELA/MathCurriculum ArticulationMeetings HealthPhysical EdCurriculum

AdvisoryCommitteeFLHG/RIAC

Maintain Educational Services websitesSearch and write grants to promote District goals and meet fiscal needs


PRIMARY FUNCTION: The program administrator is an instructional leader with primary responsibility for assisting in the planning, implementation, and evaluation of K-12 educational programs at designated schools and specified district-wide programs and services. The program administrator is an experienced educator who is knowledgeable about state and federal legislation and regulations affecting curricular programs and resources available to assist in closing the achievement gap for all students. The program administrator works collaboratively with site and District personnel to achieve district-wide initiatives. The Board of Education designates this position as Management. SUPERVISION RECEIVED AND EXERCISED: Under the immediate direction of the Administrative Director, Curriculum and Instruction, supervises assigned certificated and classified staff.EXAMPLES OF DUTIES AND RESPONSIBILITIES:Duties and responsibilities may include, but are not limited to, the following:Provides leadership in establishing long and short-term plans and activities. ECompiles information and makes recommendations regarding the curricular needs, objectives, and programs for assigned schools. EVisits schools regularly to observe programs in operation and assist site administrators in planning, implementing, and assessing the improvement of teaching and learning; provides resources on how to create the most effective learning environment for each student based on his/her unique learning needs EProvides support to school personnel in the planning, organization, and coordination of curriculum and related instructional programs to promote curriculum articulation among Pre-K-12/Adult schools. EProvides leadership and works collaboratively with site and District personnel in the selection and adoption of state textbooks and supplementary materials in various subject areas. EPrepares and maintains a variety of narrative, statistical, and evaluative reports, records, and files related to assigned programs and personnel. E

LODI UNIFIED SCHOOL DISTRICT

PROGRAM ADMINISTRATOR

13


Program Administrator, cont’d

Provides leadership in the articulation, implementation, and monitoring of proficiency requirements, state standards, compliance regulations, state and federal mandates, and local assessment procedures for assigned programs. EFacilitates the District’s continuous improvement model for instruction, curricular planning, and assessments for assigned programs. E Monitors, analyzes, and interprets disaggregated student achievement data results and reports. EAssists in the facilitation, coordination, and delivery of professional development activities for certificated and classified personnel. ECommunicates with other administrators, staff, and outside organizations to coordinate activities and programs, resolve issues and conflicts, and exchange information. EAssists with the development, allocation, and monitoring of the budgets for assigned programs. ETrains, supervises and evaluates assigned certificated and classified staff. EAttends and conducts a variety of meetings, events and District committees, representing the Curriculum and Instruction Department. EPerforms other related duties as assigned. KNOWLEDGE AND ABILITIES:Knowledge of:

State and federal funding sources for educational programsApplicable educational laws, codes, regulations, policies, and proceduresPrinciples and practices of effective instruction, training, supervision, and evaluationEnglish language learner programs and respective federal and state guidelines and mandatesCurriculum development, implementation, and evaluationState and District curriculum standards and programs

Ability to:Organize and facilitate committees, in-services, and professional development activitiesCommunicate effectively orally and in writingEstablish and maintain effective working relationships with others


14


Operate a computer and assigned office equipmentTrain, supervise, and evaluate assigned staffMeet timelines and work independently with little directionAnalyze situations accurately and adopt an effective course of actionDrive a car

EDUCATION AND EXPERIENCE:Bachelor’s Degree, Administrative Services Credential, and a combination of at least five years successful K-12 teaching and increasingly responsible supervisory experience. Masters Degree desirable.SALARY SCHEDULE: ManagementRANGE: 35WORKDAYS: 222DEVELOPED: 2/09


PROGRAM ADMINISTRATOR

15

Documents

2009-10 Educational Services Division Proposed Restructuring Plan Board of Education Meeting July 7, 2009 Lodi Unified School District