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2012-13 CAHSEE Test Administration Training for Test Site Coordinators
September 13 - 14, 2012Assessment, Research and EvaluationMelody Hartman, District Coordinator
Presentation Objectives• What’s New• Overview of CAHSEE• Maintaining Test Security• Test Site Coordinator Responsibilities
– Before, During, and After Testing• District Coordinator Contact Information• Resources• Questions and Answers
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What’s New
Answer document changes:
•Box 16 CBEDS enrollment is now CALPADS FALL 1• ASAM Schools Box has been removed• Box 23 Program Participation, removed all EL
programs (Migrant Ed and GATE only)• Demographics on the back page, renumbered
from last year
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# 16 CALPADS FALL 1
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Overview of CAHSEE
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CAHSEE Purpose
• Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics
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CAHSEE Content
• The CAHSEE has two parts: –English-language arts (ELA)
•State standards up to grade 10 –Mathematics
•State standards in grades six, seven, and Algebra I
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CAHSEE Requirement• All students except eligible students with
disabilities must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma.
• The CAHSEE requirement can be satisfied by passing the examination or for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or receiving a local waiver pursuant to EC Section 60851(c).
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CAHSEE Waiver• Students who take one or both parts of the
CAHSEE using modifications and receive the equivalent of a passing score (350 or higher) are eligible for the CAHSEE waiver.
• Paperwork must be submitted to AR&E requesting a waiver of the requirement to pass the part(s) of the CAHSEE on which the modification was used.
• All Waiver requests must be approved by the School Board and marked in Zangle exit code 106
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CAHSEE Exemption• California Education Code Section 60852.3 provides an
exemption from meeting the CAHSEE requirement as a condition of receiving a diploma of graduation for eligible students with disabilities who have an individualized education program (IEP) or a Section 504 plan.
• The IEP or Section 504 plans must state that the student is scheduled to receive a high school diploma, and has satisfied or will satisfy all other state and local requirements for high school graduation, on or after July 1, 2009.
• There is no paperwork to file but they need to be marked in Zangle as Graduated, CAHSEE Exempt. (Code 108)
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Options to Participate in CAHSEE Administrations 2012-2013
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2012 - 2013 CAHSEE Testing Schedule by Grade Levels Tested
July 24 - 25
October 2 - 3
November 6 - 7
December 8 & 15
Saturday
February 5 - 6
March 12 - 13
May 14 - 15
12th Adult Ed
12th Adult Ed
11th, 12th Adult Ed
12th Adult Ed
11th, 12th Adult Ed
10th
Census 12th
Adult Ed
10th
Make-Up, 12th***
Adult Ed Student Scores Available
September 23
December 2
January 3
February 6
April 6
May 11
July 12
***May only test if have tested 4 times or less
Testing Opportunities: No more than
10th Grade 11th Grade 12th Grade Adult Ed 1 time during Census
or make-up 2 times per year 5 times per year 3 times per year
CAHSEE Testing Opportunities• Grade ten: one time (March)
– Make Ups in May• Grade eleven: *two times (November and
February)• Grade twelve: *at least three, but up to
five times• Adult students: *three times* May participate in successive
administrations.
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TestDay Test Session
Approximate Working
Time
Approximate Total Administration Time
Day 1ELA-Session 1 2 hours 2 hours 30 minutes
ELA-Session 2 1 hour 30 minutes 2 hours
Day 2Mathematics-Session 1 1 hour 30
minutes 2 hours
Mathematics-Session 2 1 hour 30 minutes 2 hours
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Approximate Testing Times
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Maintaining Test Security (Continued)
It is important to monitor the use of electronic devices during testing.
This will assist to decrease the chance of secure information being transmitted through social networking sites and various forms of technology.
After Testing-Accommodations and Modifications
• Test examiner must grid Box 25 Accommodations/Modifications field if any were actually used
• Test site coordinator’s or designee’s signature is required to confirm that accommodations and/or modifications were offered whether used or not
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TSC
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If used, correct code must be hand-gridded.
After Testing-Accommodations and Modifications (Continued)
See page 66 of
LEATSCM
After Testing- Voiding Answer Documents
• VOID an answer document if:– The document has been damaged– It is a Pre-ID document for a student who is no
longer enrolled in the district– A student has used more than one answer
document and the answers have been transcribed onto another that has already been included in the scorable materials
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TSC
Non Pre-Id Answer Documents
• Please put on top• Put all Absent on top too
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After Testing-Scorable Answer Documents Return
• Locate the large plastic bag labeled “Test Site Coordinator Packet” that contains all your return instructions and labels
• Separate and count answer documents by grade• Use appropriate SGID for each grade• Hand-grid section B: Grade, Number of Answer
Documents, Date of Exam• Place SGID on top of appropriate grade level
documents• Wrap each bundle with paper bands provided in
groups of 100• Place BLUE Shipping Labels on boxes with scorable
answer documents • DO NOT mix scorable and non-scorable materials.
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BLUE Shipping Label
BLUE Shipping Label
TSC
School and Grade Identification (SGID) Sheet
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PURPLEGrade 10 only
ORANGEGrade 11 only
BLUEGrade 12 only
GreenGrade 10 only
VioletGrade 11 only
Dark BlueGrade 12 only
After Testing-Nonscorable Materials Return
• Place nonscorable materials (PINK shipping labels)– Test Site Packing List and Security Tracking
Forms– Unused SGIDs – Test Booklets, including large print and braille– Audio CDs– All original copies of transcribed essays
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PINK Shipping Label
PINK Shipping Label
After Testing (Continued)
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Enter school scorable totals
Enter school non-scorable totals
After Testing (Continued)
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•Confirm that the designated CAHSEE color-coded label is in the lower right-hand corner on the top of each box being returned.
•Place the appropriate pre-addressed FedEx label to the immediate left of the designated color-coded label.
AR&E add FedEx label TSC place
pink label here.
AR&E add FedEx label
TSC place blue label here.
After Testing-Return Materials to District Coordinator
• Materials will be picked up by the warehouse. You will be notified by CAHSEESupport of the delivery and pick-up dates.
• Notify your front office or Plant Manager that a delivery will be arriving and that you should be notified immediately, so materials can be stored in a locked location and inventoried.
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TSC
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After Testing (Continued)
•Send student and parent reports home
API Rules: CAHSEE• Grade ten students who take the CAHSEE (March
Census) are included in the API:– 1000 points for a student who passes– 200 points for a student who does not pass
• Grades eleven and twelve students who take the CAHSEE are included in the API only if they receive a passing score.
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API Rules: CAHSEE (Cont.)
• A grade ten make-up record must be matched to a census record using the Statewide Student Identifier (SSID) for the test score to be included in the API.
• “Non-matching” records will not be included in the API.
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CAHSEE Census
• To report Census accurately for CALPADS, we need to turn in an answer document for each 10th grader whether they tested in March or not. Mark absent.
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Practice Test
If a grade eleven student took the CAHSEE and passed the ELA portion, but did not pass the mathematics portion, would both results be included in the school’s API score?
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Practice Test (Cont.)
• Only passing grade eleven and twelve CAHSEE results are included in the API. Therefore, the CAHSEE score for the ELA portion would be included but the score for the mathematics portion would not be included.
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Answer: No
Practice Test (Cont.)
• A grade ten student took the following assessments:– CST:
• ELA, Life Science, and World History– CAHSEE:
• ELA • Mathematics
Based on the above information, which assessments would be included into the API calculator?
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Practice Test (cont.)
All CST and CAHSEE results would be included in the calculator as is (i.e., there would be no adjustments made to the performance levels). However, because this student did not take an EOC CST in mathematics, this student would be counted in the “Far Below Basic” cell within the API calculator for mathematics.
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Answer
Post Grade 12 Students
• Past students can take the CAHSEE at their high school for up to two years after leaving
• Email name of students I can part time enroll them for the day
• Complete all demographic info on answer document
• Mark box 26
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Non Public Schools
• Please request through [email protected] at least 6 weeks in advance what materials you will need for testing.
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CAHSEE Regulations
• California Code of Regulations, Title 5, sections 1200 to 1225 govern the administration of the CAHSEE in concert with state law (California Education Code sections 60850 to 60859.
• The CAHSEE regulations can be found at: http://www.cde.ca.gov/ta/tg/hs/documents/cahseeregs.doc
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Special Education and English Learner Resources
• Available at: http://www.cde.ca.gov/ta/tg/hs/accmod.asp– Request for Test Variations– Q & A about Test Variations– Scribe Guidelines– Matrix 1. Matrix of Test Variations, Accommodations,
and Modifications for Administration of California Statewide Assessments
– Matrix 2. Matrix of Test Variations for Administration of California Statewide Assessments for English Learners
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Student Testing General Guidance
• Available at: http://www.cde.ca.gov/ta/tg/sa/ and includes the following topics:
–CDE division updates and program notes–Test administration dates–Guidelines on Academic Preparation for State Assessments–Other guidance for CA public schools
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