2012

Process « Canal Urgence »

Version 2012

Canal

Urgence

2012 2

ACF Emergency tools?

I – At mission level: the Emergency Preparedness and Response Plan: www.missions-acf.org/kitemergency

II- At ACF France level: the Canal Urgence

III- At ACFIN level: the EMS (Emergency Management System)

2012 3

Canal

Urgence

Sommaire

Introduction: Why do we need an Emergency Process?

I- What is an Emergency?

II- How to document an Emergency?

III- The management of the Emergency

IV- Specific emergency process

2012 4

Introduction: Why do we need an Emergency Process?

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Urgence

Strategy ACFIN 2015: Pilier 2: RESPOND AND ANTICIPATE HUMANITARIAN CRISES, FIGHT AGAINST VULNERABILITY AND INCREASE RESILIENCE OF THE POPULATIONS THAT LIVE IN CRISES.Indicators: -A decision will be made within 24 hours on whether to intervene or not in a rapid onset emergency -A team to be dispatched within 48 hours to do an evaluation-Emergency activities to be implemented within 7 to 15 days

2012 5

What is an Emergency?

A massive displacement of populations

facing survival issues

A natural disaster with heavy destructions

A deterioration of the situation for people already asphyxiated (conflict, natural environment)

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Should ACF be present in a country or not…

…there is an emergency when there is a risk

of immediate human lost (Life Saving imperative)

2012 6

Definition EmergencyCanal

Urgence

There is a humanitarian emergency (slow or quick onset) when a natural disaster or a man made crisis, overwhelms the capacity of the affected population and threatens its survival.

2012 7

The « intervention » criterias

Why should ACF intervene ?

1

2

3

4

55 cr

ucia

l crit

eria

s

Initial shock (slow or quick onset)

Exceeds capacity of population (vulnerability)

Primary needs are not covered (life saving)

ACF mandate (legitimacy of intervention)

ACF capacity

2012 8

Geographical localisation of the Emergency

2 situations depending on the localization of the emergency

ACF Mission whether ACF is present in the affected zone or not. Triggering of Canal Urgence by the ACF Mission/HQ and also triggering of the EMS (by HQ Director) if need of some support by the ACF network

No ACF mission in the affected country

Triggering of the EMS by the HQ Directors for the ACF network (rota system + principle of managing HQ versus the supporting HQ)

Anticipation of emergencies:- Monitoring on the mission: indicators, evaluation, contacts…- Emergency Preparedness and Response Plan

Canal

Urgence

2012 9

Canal urgence Process

Evaluation “Light” Process

HQ

2 - HR

4- Decision Process

1 - Log

Mission +

3 - $

Trigger

Canal

Urgence

- Disaster Snapshot Report

- Emergency Evaluation

- HQ Crisis Cell

2 – HUMAN RESSOURCES

1 - LOGISTICS

3 – FINANCIAL MEANS

4 – DECISION PROCESS

Field Chronogram : Evaluation in the first 24 hours (even if the disaster is not within the ACF intervention zone + no need for any HQ validation) Letter of intent/Concept Note to be sent to donors (with HQ validation)Mobilization of teams in the first 72 hours.

2012 10

What to do in case of Emergency?

How to qualify an emergency and how to position ACF? By using the definition of emergency and the intervention criteria

Who to call? The emergency number +33 6 7617 7617

With what kind of information? Complete the Disaster Snapshot report

What does the emergency mode imply?• Specific emergency process are put into place• The emergency process (evaluation and answer) becomes a top priority over

regular programs• An emergency cell is set up at HQ level to follow the emergency during the

whole emergency. • In case of need, anyone has to give priority assistance to the members of the

emergency cell

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2012 11

Disaster Snapshot Report

By phone or by e-mail…

Canal Urgence: 06 7617 7617

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2012 12

The Emergency Cell

Constituted by the Pool Desk and directed by the geographical desk designated by the Director of Operations

In the first 24 hours, support from the Emergency Pool Coordinator and designation of contact persons for HR (CRPE), SAE, HQ Communication, CFO (cash needs) + ad hoc support from the Pool Desks (RP, ADP, tech., log…). After 24 hours, the composition is reviewed according to evolving needs.

Takes full time care of the emergency and insures permanent duty:• The emergency cell takes care of all aspects concerning the emergency: strategy of the

mission, sending of expats + admin procedures, purchases, logistics, availability of cash, crisis communication

• The emergency cell relies on each department when needed

Demands from the emergency cells have priority over those of other missions

Demands from the emergency cell are treated according to emergency “light” process of Canal Urgence.

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2012 13

2. HR EmergencyCanal

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Duration of mobilisation: 4 to 8 weeks

+ mobilisation in 24 hours

Emergency Pool Objectives:

- Support Emergency Preparedness

- Support Emergency Response

2 support HR mechanisms :

Emergency Pool ACF network

HR

France Spain Others

Emerg. Desk Emerg. Desk Activation of

emergency roaster

(experienced expats)

FS FS

WASH WASH

Nut Nut

Admin Admin

Log Log

Com.

+ 10 flying Coordinators

2012 14

1. Logistique – Emergency Stocks

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2012 15

3. Emergency Funds

2 mechanisms:1. Emergency Envelope available at HQ level for mobilization

in the first 72 hours (HR, log, transport…)

2. Cash advance (Z2) to launch a first emergency response without waiting donor mobilization and the signature of donor contracts.

… financial engagement has to be first approved by Operation Director and General Director (available 24h/7)

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Urgence