2014 CT State Health Care Facilities and Services Plan KICK OFF MEETING

2014 CT State Health Care Facilities and Services Plan

KICK OFF MEETINGThursday, December 12, 2013

9:30am – 11:30am

Today’s Agenda

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9:30 Welcome and IntroductionsOpening Remarks

CT DPH

9:45 Data Gathering and Planning Process HRiA

10:15 Study Methodology and Plan Outline HRiA

10:45 Work Group on Standards and Regulations CT DPH

11:15 Next Steps and Adjourn CT DPH

December 2013 | CT State Health Care Facilities and Services Plan Kick Off Meeting

CT DPH 2014 Facilities and Services Supplemental Plan Builds off of the 2012 Plan, to include:

An inventory of the availability and accessibility of services and facilities

An assessment of the unmet health care related needs of persons at-risk and vulnerable populations;

Projections of future demand, capacity and need for acute care hospital inpatient services and the impact of technology on these services

Recommendations for the expansion, modification, or reduction of certain health care facilities or services

Aligns with CT State Health Improvement Plan and other planning process

3December 2013 | CT State Health Care Facilities and Services Plan Kick Off Meeting

Project Timeline

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Dec 2013 Kick Off Meeting

Jan – May 2014 Data Collection and Analysis:• Facility and Provider Survey• Identify Vulnerable Populations• Projections of Future Demand and Unmet Need

June – Sept 2014 Recommendations/Planning Process• 4 in-person meetings of Advisory and Work Groups (one per month – June, July, August, Sept) to review data, identify and flesh out recommendations

Oct 2014 Final 2014 CT State Health Care Facilities and Services Plan Completed


Roles and Responsibilities

CT DPH to lead effort, conduct analyses on future projects, and provide interns for survey administration

HRiA to manage survey administration, guide interns, write report, and facilitate planning process

Advisory and Work groups to provide feedback on methodology, suggestions/contacts for survey administration, and participate/provide input in planning process during summer 2014 Four (4), 2-hr in-person meetings, one each in June, July, August,

September and review draft report


Review Draft Plan Outline

Current outline is a preliminary draft

Goal is for 2014 report to serve as a supplement to the more comprehensive 2012 report For overarching issues: What has changed since 2012? Focus on vulnerable populations and projected demand

and unmet need Can align with CT State Health Improvement Plan


Data Gathering: Survey Methods

Develop an inventory of the availability and accessibility of outpatient surgical services, imaging services, and facility and practitioner level primary care and behavioral health services, including: name and location of facility, type of facility, hours of operation, description of services provided, and total number of clients, treatments, patient visits,

procedures, and/or scans performed in a calendar year.)


Data Gathering: Survey Methods

Conduct survey with a number of follow-ups and reminders Primarily online Follow-up by telephone, email, and mail when needed

Use secondary sources (e.g., licensure files, directories) for data already collected or fill in gaps


Key Questions for Consideration

Who do we conduct the survey with? Acute care (ED, hospitals, cardiac services, and cancer treatment),

outpatient surgery, imaging are all covered under CON requirement

Primary care providers and behavioral health services are not required under plan, but come out of 2012 recommendations

• Recently there have been 3 provider surveys for different projects that yielded low response rates

• Behavioral health service directories exist, but no singular one has all practitioners

With current project funding constraints and potentially low response rates, does it make sense to conduct survey with PCPs and behavioral health services given these challenges?


Key Questions for Consideration

What are your suggestions to maximize the response rate for the facility survey? What would encourage facilities to participate? What dissemination methods would work best? Can you provide suggestions of organizational leaders to

engage during this process to serve as champions of this effort?


Work Group on Standards and Regulations


Next Steps and Adjourn


Documents

2014 CT State Health Care Facilities and Services Plan KICK OFF MEETING