2014Socorro ISD CTE

informationCareer and Technical Student

OrganizationsCTSO Stipends

21st Century CTE Purchase order request

Trip RequestMeal reimbursement

Bus ReservationRecruitment

• Leadership Opportunities• Compete using skills learned in class• Help to increase Coherent Sequence takers• Is part of the TEKS• Teacher must attend an orientation session to

qualify for the stipend.

Career and Technical Student Organizations (CTSO)

• All teachers are to inform students of CTSO opportunities - TEKS• Students do not have to participate in extended learning

activities, however participation is highly encouraged.• CTE will only pay for first place to travel to both state and

national events excluding state registration fees.• Prior to registration for state and national events, all teachers

who have students will meet with facilitator and provide documentation of student placement

• Organizations who cannot provide a first place, CTE will hold a runoff competition to identify a first place winner

• Additional (The CTSO will need to pay for student registrations at the state level competitions)

CTSOs

• Increase from $300 to $500 in funds for those who competed in 2013-2014– To be used for club to include affiliation– Not to be used for state or national competition

• Students who are not enrolled in course can belong to club where sanctioned– Students not enrolled in class cannot count for stipend– Club will need to cover cost for travel

• CTE Department will pay for first place students only– If club wishes to take 2nd +, funds must be available prior to qualifying

competition. Scraping for funds delays travel arrangements and upsets parents, students, teachers and administration

CTSOs update George Thomas

• Up to $1000 - $100 per student who competes at regional competition and is enrolled in your CTE course– List of ten members– List of students who competed– List of CTSO officers– Club meeting dates– Attend orientation meeting

• Submit documentation to Facilitators with students’ names before stipend is paid

• Teacher is expected to travel to state and nationals with their students (Unless the number of teachers attending can feasibly support students traveling)

• Must meet guidelines for official club/organization

CTSO Stipend

21st Century CTE Requirements • Percent of students completing CTE programs that lead to recognized certifications or

licenses.• Percent of Work force articulated courses offered for students.• Percent of Workforce dual credit courses offered for students.• Percent of students completing coherent sequence of CTE courses.• Percent of 8th grade students participating in career assessments. (i.e. Career Cruising

& College2Careers)• Percent of high school students participating in career assessments. (i.e. Career

Cruising & College2Careers)• Number of student- centered college and career readiness enrichment opportunities

(i.e. Guest Speakers, College Visits, Career Days/ Fairs, Science Fairs)• Percent of CTE students affiliated with CTE CTSOs• Percentage of CTE students participating in National Technical Honor Society• Students who take the CTE Survey • Students who receive the competency profile

21st Century Skills• Percentage of CTE Seniors completed college or technical school visit

(Through CTE)• CTE Teacher Staff Development Opportunities to improve instruction,

college preparedness or industry preparedness• CTE Teacher Industry Licenses or Certifications• CTE Student Daily Attendance• Parent Involvement Opportunities to include Meetings, Events and

Student Showcases• Business and Industry Partner Meetings• Business and Industry Partners• Community Service Activities

1. Plan for PROGRAM IMPROVEMENT must be submitted (BY SEPTEMBER 1) to facilitator BEFORE any PO request for improvement.

2. Email PO request to facilitator3. After purchasing department approves request,

Lily will email you

Purchasing Process

• PO REQUEST FORMS WITH APPROVED BID VENDOR, BID #, ALONG WITH QUOTE

• 3 QUOTES are required IF VENDOR is not on approved list. (MAKE SURE YOU HAVE CHECKED WITH SISD BID VENDORS BEFORE YOU SUBMIT 3 QUOTES)

Purchase Order Request Form

Doing Business With SISD tab gives • list of vendors• Awarded Summary Sheets• Current Proposals• W9• Forms and Applications ( http://www.sisd.net/page/509)

Most Used:• Career Technical Curriculum Supplies Equip• Building & Carpentry Materials• Retail Goods• Medical Supplies• Science & Laboratory Equipment• Misc. Operational Supplies• District Technology-

BIDS

• SUPPLIES WILL BE DELIVERED TO YOUR CAMPUS.

• CHECK FOR ANY AND ALL MISSING OR DAMAGED ITEMS AND SEND AN EMAIL TO LILY LISTING THE DATE YOU RECEIVE THE MERCHANDISE.

• MUST NOTIFY VIA EMAIL RECEIPT OF ALL ORDERED/DELIVERED ITEMS WITHIN ONE WEEK TO LILY SO ITEMS CAN BE PAID FOR.

• EQUIPMENT OVER $500 WILL BE TAGGED BY WAREHOUSE - CTE OFFICE WILL SCHEDULE DELIVERY AND EMAIL SENT TO INSTRUCTOR

• PLACE ALL NEW EQUIPMENT ON INVENTORY LIST.

DELIVERY

• Turn in receipt so purchasing department can pay bill, if not

1.PAYMENT WILL BE DELAYED TO VENDOR2.VENDOR WILL PUT SISD ON HOLD FOR ANY PURCHASES

IMPORTANCE OF RECEIPT

• PO REQUEST MUST BE SENT TO FACILATOR• ITEMS TO BE PURCHASED MUST BE LISTED ON PO REQUEST WITH TOTAL $

AMOUNT• TURN IN RECIEPT WITHIN TWO DAYS AFTER PURCHASE OF ITEMS (IF POSSIBLE THE

SAME DAY)• KEEP TRACK OF EXPENDITURES AND EXPIRATION DATE ON OPEN PO• AND …….DO NOT GO OVER THE AMOUNT• NO ADDITIONAL OPEN POS WILL BE ISSUED UNTIL CURRENT ONE HAS BEEN

EXPENDED• CONSEQUENCES-

– OTHERS WILL NOT BE ABLE TO ORDER MATERIALS FROM VENDOR– YOU PAY– YOU ARE WRITTEN UP– LOOSE PRIVILEGES TO USE OPEN PO

OPEN PO

• INSPECT YOUR RECEIVED ITEMS FOR ANY MISSING ITEMS OR DAMAGES

• REFUSE DELIVERY & SINAGE FOR DAMAGED ITEMS

• IMMEDIATELY SECURE AND INVENTORY EQUIPMENT

• REPORT TO CTE OFFICE (EMAIL LILY)

AFTER PURCHASE

• ARE ONLY TO BE SPENT ON SUPPLIES – CONSUMABLES– RAW METAL, WAREHOUSE SUPPLIES– FOOD– PAPER– INK CARTRIDAGES– ETC.

SUPPLIES $$$

CTE TRAVEL

Betty 937-0328

• Travel Request –Submit to Facilitator– Use appropriate Field Trip Request Form

– Submitted 3 weeks prior to date– Signed by Principal– Afternoons are tricky – Return to campus by 2:30 or after 5:30– Related to curriculum area – College/Career Readiness

– List of students traveling– Notify CTE if sub is needed prior to request– All travel requests must be processed through the CTE

Department if payment will come through CTE

In City

• Submit to CTE Facilitator 4 weeks prior to travel– Listed on Plan for Program Improvement– Signed by principal– Teacher must pay registration fee (Except for Student Travel)

• CTE will reimburse when trip is complete• Failure to attend will result in loss of registration monies• Receipts need to be submitted upon 2 days of return• If planning to charge to room, provide your card to the

desk• PLEASE ENSURE DATE OF BIRTH IS PROVIDED ON TR WHEN

FLYING!!!

Out of Town

• Trip request hand carried to Facilitator by set due date– Approved by principal– List of students traveling by gender (check for eligibility)– All travel arrangements will occur in conjunction with the CTE Department for CTSO Travel– Will the Parents allow the student to travel?????– Will you be able to travel?????

– Teacher is expected to travel with students– Teacher is to check at curfew (SISD 11:00)– Teacher is to follow SISD out of town travel guidelines to include meeting with parent and most

importantly knowing of any student medical conditions.– Teacher is to check rooms for damage before checkout– Please have students assist in cleaning busses– Students will be charged for damages and other charges incurred– If club will be paying for additional students, coordinate with Facilitator which is subject to availability– Monies will be transferred in advance to cover additional cost associated with travel– All students and chaperones are expected to travel using the same mode of transportation as all

others.– Any time a teacher leaves town on school business with or without student, a trip request will be

submitted. This is to occur even if the trip is paid by a source other than SISD.

CTSO Students TravelCommunicate with Facilitator

$46 per day for Sponsors and Bus DriverYou will be reimbursed for actual meal costs

Receipts– Itemized (description of what was ordered) & no local receipts – Must submit receipts in envelope provided– Receipts must be signed– Keep a copy– Once packet is submitted, there will be no changes

• $25 a day for students, Student signs List of Traveler Form to receive monies (To be submitted upon return

Meal Reimbursement

Bus Request Form

Transportation Type Capacity

• School Bus – 50 students• Lift Bus- *wheel Chair access*- 10 students• SISD van- 8 passenger• AVIS van- 12 Passenger• Charter Bus- 42 students• Extended Charter Bus- 50 Students

Student Field trips

Recruitment

• What are you doing to recruit for your coherent sequence of courses?

• Should be in place by November• Endorsement for 8th grade 9th Grade.• With new Endorsements, 10th grade will be crucial.• Counselors begin scheduling seniors in early

December.• Use your advanced students to help recruit

• Classroom maintenance and equipment care• Inventory control• Stolen Items – Report to Administrator and

Facilitator via email. Create a Police Report Immediately.

• Proper storage of equipment

Additional Goals