2015 BUDGET PROPOSALFEBRUARY 24, 2014

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Agenda

1. Current Situation2. Department Objectives, Goals &

Strategies3. 2014/15 Plans

2

Lynnfield Rec Commission Board

• Matt Monkiewicz – Chair• Frank Morelli – Treasurer• John Judd – Fields Committee Liaison• Rod Boone – Member• Bob Relihan – Member• Terri Farrell-Member• Frank DeLisi - Member

3

Rec Situation

Programming

• 19 hours part time

• Underserved youth-center stores, library, basketball, Market Street

• Underserved Adult (non senior) – no non-family oriented programs

• No dedicated space, exception – SSS for Rec Station

Fields

• 5 hours part time

• Sport organizations conducting/funding field maintenance- (being

addressed with Fields Project)

• Difficulty maintaining fields or planning maintenance

• New Fields and major upgrades addressing many issues

4

Commission Chair

Recreation Co-Director - Fields PT – Joe Maney

Town Payroll

Recreation Co-Director – PT Julie

Mallett

Louise Ferrullo

Rec Rollover Account

Volunteer

Michael Wein

Program Staff

Program Staff

Program Staff

Lynnfield Rec Department Org Chart

Program Staff

Town Administrator

5

Rec HighlightsNew! Web & Online Registration

Learn to Skate at Market St.

Father/Daughter Dance

Recreation Station

Flag Football

6

2013/14 Programs

9 New Programs!

2013 Total Participants/ Attendees

2014 Total Participants/ Attendees Notes

Tree Lighting (est.) 1,000 1,000 EstimatedGingerbread Contest 400 400 40 groups-est.10/groupFather/Daughter Dance 400 400 2014 estimatedGirl's Softball 60 60 Pre-Recreation Station 104 Recreation Station 310 328 Recreation Station J r. 29 41 Horribles Parade 40 40 Flag Football (spring/ fall) 200 100 2014 fall onlyConcerts on the Common Games (est.) 200 Lynnfield Day (est.) 500 500 2014 estimatedGirls Basketball Skills 30 Movie Nights 125 Learn-to-Skate 50 Running Club 20 Girls Empowerment 18 Mother Son Bowling 250

TOTAL 2,939 3,666

Var 727 % Var 25%

New Programs7

Vision

Enrich lives of Lynnfield residents through abundant quality

programs, events, fields and facilities.

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Goals

• Increase participation by 20%/year• Establish field maintenance standards by

8/14 (including resources and operations)

• Add 2 community events that attract 1,000 people each by 2016

• Bring a Rec Center to Lynnfield by 2017

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Strategies

1. Develop field operations and maintenance guideline in cooperation with the DPW, schools, town manager, BOS and youth sports leagues.

2. Create new programs and work with other community organizations departments to support/enhance existing programs.

3. Establish ‘Rec’ space to begin to serve the community and determine the need for Rec Center.

4. Develop technology infrastructure to enable automation of administrative functions

5. Build Staff to formalize the department and increase the capacity to execute more programs and plans.

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2015 Goals

1. Increase Participation 20% with new programs– Institute Rec Excursions– Add Thursday night concerts– Publish program guide– Create Vacation Programs– Develop Teen Programs

2. Improve existing programs– Tree Lighting– Girls Softball

3. Establish Rec Space for small programs4. Obtain approval from BOS for new Field Use

Guidelines5. Collaborate with DPW for a Field Maintenance Plan

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Proposed 2015 Budget

2014 2015 VarDirector Salaries 18,025$ 70,796$ 52,771$ Other Expenses 3,459$ 3,459$ -$ Field Use Fees (45,000)$ Administrative Fees (15,000)$ Field Maintenance Exp. 45,000$

21,484$ 59,255$ 37,771$

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Job Descriptions Position: Recreation Director General Description: The Recreation Director works under the general supervision of The Recreation Commission to provide a full range of recreational programs and services. The Director will manage all the operations of the Recreation Department. They are responsible for the financial management or the general operating and capital budget and revolving budget. Works with the Field Director in scheduling and maintain fields.  Position Responsibilities: • Research, develop, plan and implement programs, athletics, clinics, trips and special events• Collects and transmit fees and order supplies for programs• Maintain the online registration program • Attend monthly recreation meetings• Work with Treasurer in maintaining account balance• Supervise staff and makes recommendations for hiring and terminating• Perform public relation duties such as respond to complaints, prepare news releases, information

& marketing bulletins and other publicity of recreation activities• Work with community and leaders to identify and meet the recreational needs of the community

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Job Descriptions Position: Recreation Co-Director-Fields General Description: The Recreation C0-Director-Fields works under the general supervision of The Recreation Commission to provide a full range of recreational programs and services. The Director will manage all the operations of the Recreation Department. They are responsible for the financial management or the general operating and capital budget and revolving budget. Works with the Field director in scheduling and maintain fields.  Position Responsibilities: • Issue field permits based on LRC Field Use Policy• Respond to all inquiries regarding field use• Collect permit fees• Maintain up to date field schedule on LRC website• Maintain Field Use Guidelines and Policies document• Collaborate with DPW on development of annual field maintenance plan• Meet 1-2 times per week during field use season with the DPW to coordinate field maintenance

/preparation activity• Meet with DPW on a regular basis to ensure field conditions meet playing standards• Conduct regular meetings with groups that use the fields• Communicate with vendors• Keep accurate records per LRC policies• Visit fields to ensure condition and usage meet LRC policy• Perform other duties as assigned 14

Recreation DirectorFT-Julie Mallet

Field Coordinator PT – Joe Maney

Town Payroll

Program Coordinator PT –

Louise Ferullo

Program Coordinator PT –

Concessions Coordinator PT –

Program Instructor

Rec Rollover AccountPotential future positions

Program Instructor

Program Staff

Program Staff

Program Staff

Lynnfield Rec Department Org Chart

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APPENDIX

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Budget Overview

General Fund - Town Appropriation

6/30/2011 6/30/2012 6/30/2013 6/13/2014Town Appropriation 21,259.00 21,259.00 21,784.00 21,784.00

General Fund - Revolving Account

6/30/2011 6/30/2012 6/30/2013 6/13/2014Carryover Cash Balance - 14,479.10 32,441.71 98,276.47 Revenve 43,948.00 57,515.00 115,025.00 9,069.63 Expenses 29,468.90 39,552.39 49,190.24 39,079.42

Available Cash Balance 14,479.10 32,441.71 98,276.47 68,266.68

Note: It is my understanding that revenue from the summer of 2013 Rec Station was deposited in June 2013, and therefore in the 06/30/13 year, but expenses for that program were recorded in 2014.

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Recreation Director Salaries

TotalSimilar Size Towns

Neighboring Towns

Avg. 31.84$ 30.75$ 34.00$ Median 32.53$ 28.49$ 33.70$ Min 19.82$ 25.74$ 25.74$ Max 43.94$ 41.22$ 43.94$

Recommendation for Lynnfield Recreation Department

Title Annual Hours Annual Salary/Pay Avg. Per Hour Salary/Pay

Director 1,820 $50,960 $28.00

Co-Director Fields 992 $19,836 $20.00

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Population* hrs/yr Min Max Actual Year Per Hr Avg.Peabody 51,251 1,690 74,255 74,255$ Jul-10 43.94$ Wellesley 27,982 1,820 61,360 92,040 79,976$ Aug-10 42.14$ Weston 11,261 1,958 68,166 93,247 88,567$ Jul-10 41.22$ Wilmington 22,325 1,820 53,608 67,839 -$ Jan-08 37.27$ Foxborough 16,246 1,560 46,064 61,643$ 58,252$ Jul-10 34.52$ 1 Director Danvers 26,493 2,080 61,232 81,768 34.38$ Carslisle 4852 1,820 54,539 69,839 -$ Jul-10 34.17$ Reading 24,747 1,950 57,389 71,370 68,601$ Jul-10 33.02$ Bedford 12,827 2,080 57,827 78,066 -$ Jul-10 32.67$ Lincoln 6,562 2,080 57,740 77,598 77,598$ 10-Jul 32.53$ Wayland 12,994 2,080 58,213 75,954 67,084$ Jul-10 32.25$ Woburn 38,120 2,080 - 62,727 61,727$ Jul-10 29.68$ Wilbraham 14,868 1,820 46,814 56,904$ -$ Jul-10 28.49$ 1 Director 1 Program AssistantSterling 7,808 1,820 40,706 61,610$ -$ Jul-09 28.11$ 1 Director 1 Program AssistantGrafton 17,765 1,820 44,471 52,502$ -$ Jan-08 26.64$ 1 Director 1 SecretaryHanover 13,879 1,827 32,886 64,457$ 40,932$ Jul-10 26.64$ 1 Dir, 1 Kids KlubDir, 1 Kids Klub StaffHamilton 7,764 1,950 44,781 56,663 -$ 26.01$ North Reading 14,892 1,820 - 46,852 46,852$ 10-Jul 25.74$ Salem 42,219 1,820 30,700 41,445 45,779$ Jul-10 19.82$ Lynnfield 11,596 1,820 50,960$ 28.00$ 1 Director, 1 Co-Director-Fields, 2 Prog CoordLynnfield Field Coord 11,596 992 19,836$ 20.00$ Co-director fields

TotalSimilar Size Towns

Neighboring Towns

Avg. 31.86$ 30.75$ 34.00$ *2010 Census InofrmationMedian 32.53$ 28.49$ 33.70$ Min 19.82$ 25.74$ 25.74$ Max 43.94$ 41.22$ 43.94$

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