2015 JABSOM Promotion and Tenure Dossier Mentoring Program

Presented by the JABSOM Faculty Development Program

June 2 – July 28, 2015(Tuesdays, weekly)4:00-5:30pm

JABSOM Faculty Development Program

Rosanne Harrigan, EdD, MS, APRN-Rx, FAAN Director of Faculty AffairsDepartment Chair, Complementary and Alternative MedicineKakaako, MEB 224K692-0909harrigan@hawaii.edu

Lori Emery, MEdFaculty Development Program Manager Kakaako, Office of the Dean692-0884lmatsuza@hawaii.edu

http://jabsom.hawaii.edu/faculty/facdev/

Introductions Name Department Current Rank Rank Applying For % FTE Number of Years at JABSOM Office Location Research Focus/Clinical Area of

Expertise

DOSSIER PREPARATION MENTORING PROGRAM

Session #1Tuesday, June 2, 2015

How will this program help me? Where do I find information/resources? Overview of application, criteria/guidelines,

review process External reviewers CV “Who am I” statement

How will this program help me?

Help you understand the promotion/tenure application process (including levels of review, deadlines, filling out the application form, criteria and guidelines)

Provide mentoring/feedback from senior faculty

Provide you tips and strategies to put together a successful dossier

Provide an overview of the different sections of the dossier

Help keep you on track to have a completed dossier by the end of the program

Introduction to Promotion/Tenure at UH/JABSOM

UH Manoa Process For UH compensated faculty only Multi-level review process Timetable: Oct-June Requires filling out application form

and assembly of a dossier

Where can I find resources/information on promotion/tenure?

UH Manoa Promotion/Tenure Website http://manoa.hawaii.edu/ovcaa/faculty/tenure_promotion_contract_renewal/

JABSOM Faculty Development Websitehttp://jabsom.hawaii.edu/faculty/facdev/appt-promo-tenure/

UH and JABSOM Promotion and Tenure Workshops Chair, Senior Peers, Past Applicants, JABSOM Faculty

Development Program JABSOM Dossier Sample Library (contact Lori Emery)

Manoa Faculty Mentoring Program Dossier Library

http://www.fmp.hawaii.edu/dossier_lists.html

Related Documents

2015-2017 Agreement between UHPA and BOR-

UH (Faculty Contract)http://www.uhpa.org/contracts/2015-2017-ta-pdf/

2015-2016 Manoa Criteria and Guidelines (including BOR minimum qualifications - Policy 9-2)http://manoa.hawaii.edu/ovcaa/faculty/tenure_promotion_contract_renewal/

JABSOM M-Faculty Series Criteria (as applicable; usually for MD faculty with clinical duties)http://jabsom.hawaii.edu/wp-content/uploads/2014/07/JABSOMM-SeriesCriteria-

Rev.8.7.09.pdf

Department Procedures and Criteria (as applicable, check with your Dept Chair)

Make Sure You Meet the Requirements/Criteria!

Make sure you meet the minimum requirements for each rank (including years of service and educational requirements)

Make sure you meet all applicable criteria (University, school, department – as applicable)

School criteria is the JABSOM M-series criteria (typically for MD faculty who have clinical duties)

Check with your department to see if there are any applicable departmental criteria that you must meet

Timeline Action and Review Process

Jun-Aug Faculty notify Chair of intent to apply; submit names of possible external reviewers

Oct 2 Application due to Department Chair

Oct-Nov Department Personnel Committee (DPC) Review

  Department Chair Review

NovAppointment, Promotion, Tenure Committee (APTC); school-wide review; advisory to Dean

Dec Dean Review (Dean notifies applicant of negative review up until his level of review)

Jan Tenure, Promotion Review Committee (TPRC); university-wide review

Feb-Mar Manoa Chancellor Review; Applicants notified of any negative recommendation

April President forwards recommended approved list to Board of Regents (BOR)

May BOR formally approve list; Applicants notified of final outcome

Jul 1 Tenure effective

Aug 1 Promotion effective

Review Process – Notifications and Negative Recommendations (refer to 2015-2016 Criteria/Guidelines)

All applicants notified by Vice Chancellor’s Office of TPRC recommendation (late-Feb to mid-Mar)

Negative recommendations Notified by Dean after Dean’s review (Dec)

Notified by Vice Chancellor’s Office after TPRC review (late-Feb to mid-Mar)

Rebuttal process – faculty may review dossier and submit rebuttal within 10 days

Dossier reviewed again by TPRC (if TPRC vote is negative); otherwise goes directly to Chancellor

What is a Dossier?

2 main parts (to be completed by applicant):

-UH Promotion and Tenure Application Form(form-fillable online)

-Statement of Endeavors and Supporting Materials (information you include in this section will be dependent upon your faculty series and academic/professional work that you do)

Application Parts 1-4(To be completed by applicants)

Part 1: Employment Details Part 2: Criteria and Guidelines Part 3: Credentials and Experience Part 4: Endeavors

Application Parts 5-9 (To be completed by reviewers)

Part 5 – Departmental Assessment (DPC and Dept Chair)

Part 6 – Dean’s Assessment Part 7 – TPRC Assessment Part 8 – Request to Examine Dossier

(for negative recommendations only) Part 9 – Chancellor’s Recommendation

Reviewers at each level will insert their written assessment and recommendation (vote) into your dossier.

Part 4 (material to be included dependent upon your faculty series)

Statement of Endeavors Instructional Activities Research/Scholarly Activities Service Activities Other (such as Clinical Activities)

Supporting Materials Teaching Evaluations Bibliography Peer Evaluations of Contributions Other

External Evaluators: Requirements and Purpose

External Evaluators should be at or above the rank you are applying for

Be respected scholars in related fields who are not at UH-Manoa

Applicants should not contact possible external evaluators; Dept Chair solicits external evaluations

Should be professionally capable to assess your work objectively and comment on its significance in the discipline

Purpose is to obtain an opinion about the scholarly contributions which applicant has made and not to determine whether applicant would receive promotion/tenure at another institution

External Evaluators: Solicitation Process

Applicant provides 3-5 names and contact information of possible external reviewers to Dept Chair

Dept Chair (in consultation with the DPC Chair) identifies 2-3 more names

Chair should secure total of at least 4-6 letters (comparable number from applicant list and from dept list)

Chair to send letter of request, one page summary highlighting applicant’s contributions (recommended), applicant’s CV (required), copies of reprints of applicant’s major publications (if practical, not required), and copies of applicable criteria (required)

Letters are confidential and not shown to applicant

CV

Keep your CV up-to-date Summary of academic and

professional accomplishments Will be sent to external reviewers See sample for suggested format

Helpful for promotion/tenure preparation and annual feedback

Summary of Academic and Professional Accomplishments: “Who Am I ?” Exercise

Think about “Who Am I” and draft a brief (one-page) summary to highlight your most significant academic and professional contributions that you would want reviewers to know about you

This summary should be sent along with your CV to external reviewers

This summary will also serve as a guide for expanding upon your Statement of Endeavors in each of the areas of Teaching, Research, Service, and Clinical (as applicable)

Brief narrative with bullet point format Explain clearly (in layman’s terms) what you do and the

impact and significance of your scholarly work and your expertise

To Do By Next Session: Work on updating your CV Start drafting summary and briefly highlight (bullet

point) your academic and professional contributions in the areas of Teaching, Research, Service, and Clinical (as applicable), about a page in length

Start thinking of at least 3 possible external reviewers Review application form, guidelines, and all applicable

criteria for rank applying for Confirm with your Dept Chair if your department has

additional dept criteria that you must meet Make appointment to consult with your Dept Chair

about your readiness to apply

NEXT SESSION JUNE 9