JABSOMJABSOMAnnual Annual

Faculty Reporting Faculty Reporting InstructionsInstructions

For Reporting Session: July For Reporting Session: July 1 – June 301 – June 30

NotesNotes All reporting is for academic year All reporting is for academic year

(July 1 – June 30)(July 1 – June 30)

Reporting is required for all compensated faculty onlyReporting is required for all compensated faculty only

Faculty with joint appointments should complete a report Faculty with joint appointments should complete a report for your primary department onlyfor your primary department only

You will need a UH email username/password to log inYou will need a UH email username/password to log in

All text comments need to be kept at a 500 word limitAll text comments need to be kept at a 500 word limit

Upon submission deadline, forms will not be accessible as Upon submission deadline, forms will not be accessible as to allow for your chair to begin reviewing all entries.to allow for your chair to begin reviewing all entries.

Need a UH email account?Need a UH email account? UH email username/password is required to log-in UH email username/password is required to log-in

to the reporting systemto the reporting system

If you have forgotten your username/password or If you have forgotten your username/password or need to obtain one go to the following website: need to obtain one go to the following website:

UH ITS Email Set-UpUH ITS Email Set-Up

Please note that your UH username/account will Please note that your UH username/account will be issued directly by UH ITS Dept –Contact the UH be issued directly by UH ITS Dept –Contact the UH ITS Help Desk at ITS Help Desk at 956-8883956-8883 for assistance for assistance

To Begin Your Reporting SessionTo Begin Your Reporting Session

Go to the Faculty Development Website:Go to the Faculty Development Website:

http://jabsom.hawaii.edu/faculty/facdev/annual-faculty-reports/http://jabsom.hawaii.edu/faculty/facdev/annual-faculty-reports/

1.1. Click on the Click on the “Annual Faculty Reports” tab“Annual Faculty Reports” tab

2.2. Click on “Click on “Annual Report Forms – All Faculty and Annual Report Forms – All Faculty and Chairs – Log in Here”Chairs – Log in Here”

Log-In ScreenLog-In Screen

You will then see You will then see the log-in the log-in screen.screen.

• Log-in with your Log-in with your UH username and UH username and passwordpassword (same as (same as your UH email your UH email account)account)

RemindersReminders Click on the Click on the “save”“save” button at the end of each section button at the end of each section

to save your workto save your work At the end of your session, you must click on the At the end of your session, you must click on the

“submit”“submit” button to submit your form button to submit your form You may submit/change your data as many times You may submit/change your data as many times

until the deadlineuntil the deadline Upon clicking Upon clicking “submit”“submit” a printable version will appear a printable version will appear Click on Click on “Click to Print”“Click to Print” button to print a copy for button to print a copy for

your filesyour files Click on “log out” to end your sessionClick on “log out” to end your session If you need to make changes after submitting your If you need to make changes after submitting your

report, please contact Lori Emery at report, please contact Lori Emery at lmatsuza@hawaii.edu or 692-0884 to re-open your lmatsuza@hawaii.edu or 692-0884 to re-open your reportreport

Reporting FormsReporting Forms

You will have two forms to submit:You will have two forms to submit:

1.1. Annual Faculty ReportAnnual Faculty Report

2.2. Evaluation of Department Chair SurveyEvaluation of Department Chair Survey

Reporting FormsReporting Forms

Click on the appropriate formClick on the appropriate form

Make sure that your name appears at the topMake sure that your name appears at the top

1. Annual Faculty Report1. Annual Faculty Report

Your contribution to your department and JABSOM’s Your contribution to your department and JABSOM’s annual reportannual report

Used for annual feedback and to monitor Used for annual feedback and to monitor progression towards applying for promotion and/or progression towards applying for promotion and/or tenuretenure

Used towards UH annual faculty contract renewal Used towards UH annual faculty contract renewal process (as applicable)process (as applicable)

Be as Be as accurate as possibleaccurate as possible When unsure, please make your best estimate When unsure, please make your best estimate Each year’s report will be stored for future Each year’s report will be stored for future

referencereference

1. Annual Faculty Report: 1. Annual Faculty Report: RemindersReminders

Please be aware of Please be aware of the data being the data being requested, in the requested, in the block columns to block columns to the right, please the right, please indicate a indicate a numerical numbernumerical number and and notnot text text

1. Annual Faculty Report: Process1. Annual Faculty Report: Process

Upon submission deadline, your Department Upon submission deadline, your Department Chair will review your report and include Chair will review your report and include comments at the end of the formcomments at the end of the form

Your chair should schedule a one-on-one meeting Your chair should schedule a one-on-one meeting with you to discuss your efforts and goals for that with you to discuss your efforts and goals for that year year

You will both sign the form at time of meeting You will both sign the form at time of meeting and your department should keep it on fileand your department should keep it on file

2. Evaluation of Chair Form2. Evaluation of Chair Form This form allows faculty to rate their chair This form allows faculty to rate their chair anonymouslyanonymously

Please evaluate only your departmentPlease evaluate only your department chairchair

The origin of the report will not be disclosed to The origin of the report will not be disclosed to your chairyour chair

Your name must appear on the form for Your name must appear on the form for validation purposes onlyvalidation purposes only

2. Evaluation of Chair: Notes2. Evaluation of Chair: Notes

After the deadline, a summary of After the deadline, a summary of chair evaluations by department will chair evaluations by department will be reviewed by the Dean. be reviewed by the Dean.

The Dean will meet with all Chairs The Dean will meet with all Chairs one-on-one to discuss overall one-on-one to discuss overall outcomes of the evaluations outcomes of the evaluations

Questions?Questions?Contact the following:Contact the following:

For content questions:For content questions:Dr. Rosanne HarriganDr. Rosanne Harrigan

Director of Faculty AffairsDirector of Faculty Affairsharrigan@hawaii.eduharrigan@hawaii.edu

For technical assistance, all other questionsFor technical assistance, all other questions::Lori EmeryLori Emery

JABSOM Faculty Development Program ManagerJABSOM Faculty Development Program Manager692-0884692-0884

lmatsuza@hawaii.edulmatsuza@hawaii.edu