Embed Size (px)
Citation preview
2015 Small Matching Historic Preservation
Online Grant Application
Florida Department of State Ken Detzner, Secretary of State
Please press *6 to mute your phone.
Bureau of Historic Preservation Grants Program
Division of Historical Resources May 8, 2013, 10:00 a.m
To hear the audio portion of the webinar,
please call
1-888-670-3525
*6 to mute your phone *6 to unmute and speak
conference code: 804 336 4517
Webinar Instructions
•Call 1-888-670-3525 and enter conference code: 804 336 4517 to hear our presentation.
•Please dial *6 to mute your phone during presentations.
•Use the Chat Panel to type your questions, or wait until the time allotted for verbal questions.
•To ask questions verbally, dial *6 to speak, but remember to dial *6 after you have finished asking your question.
•Be sure to check the Chat Panel for messages and updates from us.
Use the Chat Panel to type questions, or unmute your phone to ask
verbally.
If you do not see the Chat window, click the buttons on the top right of your screen.
Presenters:
D. Stacey Cahan, Historic Preservation
Grants Specialist
Kechia Herring, Grants Program Administrative
Assistant
Andrew Waber, Historic Sites Specialist
Purpose of the program: Allocate state historic preservation grant funds appropriated by the Florida Legislature; Allocate federal historic preservation grant funds apportioned to Florida by the U.S. Department of Interior, National Park Service; Act as stewards of Florida taxpayer grant monies
Historic Preservation Grants Program Overview
Department of State
Division of Historical Resources (DHR)
Bureau of Historic Preservation (BHP)
Historic Preservation Grants Program
Office of Cultural, Historical and Information Programs (OCHIP)
http://www.flheritage.com/grants/
The Historic Preservation Grants Program is governed by:
• Chapter 267.0617, Florida Statutes • Chapter 1A-39, Florida Administrative
Code
The full text of 1A-39 can be found at: http://www.flheritage.com/grants/1A-39.pdf
Those eligible to apply for grant funding are limited to:
• State Agencies including: • State Universities • Units of Local Government • Cities, Towns, and Counties • Non-profit Organizations
Individuals, for-profit organizations, and applications for residences are not eligible for state historic preservation grant funding.
The Historic Preservation Grants Program is composed of two grant categories:
Special Category Grants Solicited annually from
October through December Intended to assist major
site-specific archaeological investigations, the major restoration or rehabilitation of historic buildings or structures, and major exhibits involving the development and presentation of information on the history of Florida
Small Matching Grants Solicited annually from
May through June (currently being solicited) Intended to assist in the
identification excavation, protection, and rehabilitation of historic and archaeological sites in Florida; to provide public information about these important resources; and to encourage historic preservation in smaller cities through the Florida Main Street Program
APPLICATIONS FOR THE CURRENT SMALL MATCHING SOLICITATION ARE DUE JUNE 30, 2013.
Recent Legislative Appropriations by Fiscal Year (FY)
Special Category FY 2013 -0- FY 2012 -0- FY 2011 -0- FY 2010 -0- FY 2009 -0-
FY 2008 - $3.5 Million FY 2007 - $14.8 Million FY 2006 - $12.5 Million
Small-Matching FY 2013 - $1,200,000 FY 2012 - $500,000 FY 2011 - $650,000 FY 2010 - $550,000 FY 2009 - $600,000 FY 2008 - $2,005,000 FY 2007 - $2,085,820 FY 2006 - $2,085,870
Small Matching Grants Assist in the identification and rehabilitation of historic and archeological sites in Florida, provide public information about Florida history and historic preservation, and encourage preservation in smaller cities through the Florida Main Street program. Project Types Reviewed by
Acquisition & Development Panel:
Acquisition & Development
Acquisition
Development
Project Types Reviewed by Protection & Education Panel:
Community Education
Survey and Planning
Historical Marker
National Register Nomination
Main Street
Special Statewide Solicited Award: Up to $50,000 to be expended within one year.
Match:
◦ Small Matching Grants provide assistance up to $50,000
◦ The grantee is required to provide a matching share equal to the grant award; a minimum of 25% of this match must be cash
◦ The remaining match may include in-kind services, volunteer labor, donated materials, and additional cash. Both award and match must be expended within the one-year grant period
◦ There are some exceptions to the match requirement: REDI projects, CLG projects, Main Street start-up projects, and Special Solicited projects do not require match
Rural Economic Development Initiative (REDI)
• Applications for projects in REDI areas do not require match
• REDI designation is available to counties and communities
meeting specific economic distress factors
• List of REDI Counties is reviewed annually and is administered
by the Governor’s Office of Tourism, Trade & Economic
Development
• http://www.floridajobs.org/business-growth-and-partnerships/rural-
and-economic-development-initiative/rural-definition
Small Matching Grant Project Types
Acquisition:
•Purchase
•Donation
Development:
•Preservation
•Protection
•Restoration
•Rehabilitation
•Stabilization of historical and/or archaeological sites and structures
•Excavation of archaeological sites
•Preparation of measured drawings and records necessary to record historical and archaeological sites and properties
•Site specific preservation plans
Acquisition & Development
•Surveys for the identification and evaluation of groups of historic and archaeological sites
•Preservation Planning
•Funding is generally provided to procure the services of qualified professionals to conduct the work.
Survey and Planning
Historic preservation education activities and publications:
•Printed educational materials for public distribution (e.g. maps, posters, booklets)
•Electronic media (e.g. smartphone apps, audio/visual productions, websites)
•Other educational products (e.g. workshops, educational outreach programs, seminars, and lesson plans)
Community Education
Description: A preservation-based revitalization program for traditional commercial centers, i.e. downtowns
Grant: One-time start-up grant for new Main Streets to help pay for a Main Street Manager, office rental and supplies.
Award: Up to $10,000 to be expended within one year.
No match required.
Main Street
http://www.flheritage.com/preservation/mainstreet/
Award: 50% of the cost of a Florida Historical Marker
Match: Grantee pays 50%.
Historical Markers must be approved by the Florida Historical Marker Council prior to submission of the grant application. The Marker Program contact is Michael Zimny ([email protected])
Average cost of markers is around $2,100.
Historical Marker
http://www.flheritage.com/preservation/markers/
• Awards are comprised of Federal funds through the National Park Service
• Projects are limited to: • Survey & Planning • Community Education • Nominations to the National Register of Historic Places • Historical Markers • Acquisition & Development projects are not eligible as CLG Special
Applications
• NO MATCH required for CLG applications • Applicants must be certified by the National Park Service Prior to
submitting a grant application • More information on the CLG program is available at
http://www.flheritage.com/preservation/clg/ • The CLG Program contact is Michael Zimny
CLG (Certified Local Government) Special Applications
Special Statewide Solicited Projects
• Also do not require match • Three projects are being solicited for the 2015
grant cycle: • One award up to $75,000 to generate an inventory of
archaeological sites and archaeological investigations within the St. Augustine “Walled City/Town Plan”
• One award up to $50,000 provide the graphic design and printing of the Florida Historic Golf Trail Guide and Florida Historic Golf Trail Travel Guide publications
• One award up to $50,000 to research, write, design, and print the Florida Seminole War Heritage Trail Guide publication
• Details for these projects are in the Formal Solicitation available at http://www.flheritage.com/grants/preservation/grants/docs/2015/2015_SM_Application_Solicitation.pdf
Questions?
*6 = mute *6 = unmute
2015 Small Matching Grant Online Application
Grants Website: www.flheritage.com/grants
Direct Link to Application: www.flheritage.com/grants/preservation/grants/
Questions?
*6 = mute *6 = unmute
Application Checklist: Attachments
Historic Preservation Small Matching Grants
Application Checklist
Your electronic application must be submitted no later than 11:59 P.M., June 30, 2013. In addition, the following paper documents must be submitted to the Bureau of Historic Preservation and must be postmarked by June 30, 2013: One (1) printed application All required attachments All signed signature pages Please carefully review this checklist and provide all applicable information. Indicate which labeled attachments have been included in the application and label the attachments appropriately. All attachments should be printed on 8 1/2” x 11” paper, except as indicated for the architectural project schematics or construction documents in Attachment D. Remember to sign and date the bottom of the last page of the checklist!
Attachment A: Documentation of Confirmed Match
•Must be submitted with the hard copy of the application
•Must include affirmation of all pledges, bank statements, commitments of cash and in-kind services, volunteer labor, and donated materials from donors, contributors, and governmental support
•Documentation must correspond with the match portion of the project budget
• Must contain documentation of all match listed in questions 14 and 15 •Documentation must include:
•Cash Match: •Cash-on-hand or pledges must be dedicated to the project as documented by resolution or documented board action. In addition, availability must be documented by a bank statement or letter from the grantee's financial institution. •At least 25% of your application’s total match contribution must be cash
•Volunteer Labor, In-Kind Services, or Donated Materials: •Signed, dated, and detailed statement from the individual or entity making the donation of all services, labor, or materials to be provided. The statement must include:
•Justification of the value assigned to the services, labor, or materials •An explanation of how those services, labor or materials will be used to fulfill the objectives of the project •For services or labor, the numbers of work hours being pledged times the hourly wage must be included
•Match that is not adequately documented will be disallowed, reducing applicant’s match as well as the amount of the grant award possible. Applications with inadequate match will be determined ineligible
•These documentation requirements are included in the Application Checklist
Attachment A, cont.: Documentation of Confirmed Match
Letters of Support •Should be addressed to: Mr. Robert F. Bendus, Director •Individual, personalized letters are preferred to convey genuine support •Form letters are discouraged •Although there is no limit to the number of letters that can be received, 10 to 20 letters are sufficient (The first 10 letters will be scanned) •May be received independent from the application up to the date of the meeting
Please provide a coversheet for this attachment that includes the following information for each letter of support, endorsement or resolution included in your application: •Name of author •Type of communication (letter, petition, resolution, etc.) •Organization represented (if applicable) •Date
Attachment B: Letters of Support, Endorsement, or Resolutions
•Applications must include digital images AND corresponding prints showing existing conditions, general views of the site, any visible archaeological features, and/or artifacts recovered from previous work, as applicable.
•Photographs are important to convey the historic integrity and physical condition of the property. For Acquisition and Development Projects, minimum requirements include current photographs of all exterior elevations, principal interior spaces, and significant architectural features. If available, please also provide historic photographs of the property. •Digital
•Can be submitted on CD-R or CD-RW •Size/Resolution: 1600 x 1200 pixels at 300 ppi or larger (approx. 2 megapixels) •Format should be JPEG (low or medium compression) or TIFF (uncompressed) files •Important: The applicant must designate one of the digital images as the principal view of the subject property or the image that best conveys the purpose of the project. This image will be shown in the public Grant Review Panel meeting during the discussion of your application.
•Prints •Print all submitted digital images on 8 ½ x 11 paper (single sided, no more than 2 to a page) •Label all prints with the property name, location, and the date of the image •Quality must be sufficient to clearly depict architectural details (ornamentation, window types, masonry patterns and materials, and distinctive roof materials)
Attachment C: Representative Photographs
•Intended for Acquisition and Development projects only
•If completed, submit one (1) set •Documents must be at least 11” x 17” (maximum: 24” x 36”) and all text must be clearly readable
Attachment D: Architectural Project Schematics, and Construction Documents
•A new form is required for all site-specific projects •If the resource(s) has/have been previously recorded in the Florida Master Site File, review the existing form(s) and submit a new form which includes any updates to reflect current conditions
•If the resource(s) has/have not been recorded in the Florida Master Site File, a new form must be submitted
•Send two copies of the newly completed or updated form(s), along with required maps and photographs, with your application
•For assistance contact the Florida Master Site File at 850.245.6440, or visit: www.flheritage.com/preservation/sitefile/index.cfm
•Please let Site File Staff know you are working on a grant application •Please allow two (2) weeks to process your request
Attachment E: Florida Master Site File Form
•Required for projects involving Acquisition only – grant funds or match •Must include:
•Complete summary appraisal(s) prepared by a Florida State Certified General Real Estate Appraiser. Two appraisals are required if the value of the first appraisal exceeds $500,000.
•An ownership and encumbrance search •An executed option or purchase agreement •Property survey •A copy of a professional archaeological survey if the property is being proposed for purchase as a significant archaeological site (if applicable)
Note all included for Attachment F:
APPRAISAL(S) PURCHASE AGREEMENT TITLE/OWNER SEARCH CERTIFIED LAND SURVEY ARCHAEOLOGICAL SURVEY REPORT (if applicable)
Attachment F: Appraisal and Purchase Documents
•Obtain from the Coordinator of the Historical Marker Program, Michael Zimny
•Email : [email protected] •Direct line: 850.245.6365
•Additional information on the Division of Historical Resources Marker Program can be accessed at: www.flheritage.com/preservation/markers/index.cfm
Attachment G: Verification of Approval of the Florida Historical Marker Council
Attachment H: Archaeological Supporting Documents
• For Archaeological Surveys only • If available, previous archaeological site
reports and surveys • Curriculum vitae for Principal Investigator
and key personnel, if known
•Required for Non-Profit Organizations only •All in-state corporate entities must provide documentation of their current registration as a Florida non-profit corporation with the Division of Corporations, Florida Department of State: www.sunbiz.org
•Out-of-state corporate entities must include documentation from the Internal Revenue Services confirming that they are exempt from federal income tax under section 501(c) of the Internal Revenue Code.
Attachment I: Documentation of Non-Profit Status
•Provide meeting minutes, newspaper articles, photographs, and public notices showing immediate threats to the property as described in Question 17 •Threats include demolition; development; natural forces such as beach erosion, flooding, termite infestation; and exposure to the elements causing deterioration
Attachment J: Documentation of Threat
Attachment K: Optional Supporting Materials •Examples of previous work
•Organization brochures, articles, web pages
•Maximum of 10 Pages
•No larger than 11” x 17”
•Scans will be included with other application
materials for the review panel
•Only partial scanning of multiple page documents will
be provided to the review panel
•Send ONLY the best you have!
Application Checklist: Signature Forms
•Be sure to use 2015 forms •Submit by deadline with other application materials •Only original signatures acceptable Application Certification Form – All applicants Civil Rights Assurance – All applicants Project Archaeological Impact - A&D only Owner Concurrence - Site-specific projects only Agreement to Execute Preservation Agreement
- A&D projects only
Signature Pages
Questions?
*6 = mute *6 = unmute
The Application Review Process
Application Review Process Overview
1. Online Application Submitted - Paper copy and attachments delivered or postmarked by deadline
2. Staff Review for completeness, eligibility, and sufficiency (At the public meeting, staff provides application summary, funding recommendation and clarification)
3. Grant Panel reviews and ranks applications.
Original Signatures
Required Digital and Printed Photograph(s)
Attachments A through K – as applicable
Complete Contact Information
Description of Project
Major Elements and Entities
Budget
Match Confirmation
Letters of Support (not required but VERY important)
Previous Grant Experience
Overall Administrative Ability
Step 2.A: Staff Review for Completeness and Eligibility
Step 2.B: Staff Review for Sufficiency
•Online Application and paper copy with attachments submitted by deadline: • Online application submitted by 11:59 p.m., June 30, 2013 • Paper submittal hand delivered by 5:00 p.m., June 28, 2013 or postmarked by 11:59 p.m., June 30, 2013
Step 1: Submit Online Application
The Application Review and Ranking Meeting will be held August 14-16, 2013. The panels will be held in Tallahassee, but can be attended via webinar. Details will be available on the DHR Grants website. Panelists begin their application reviews prior to the meeting. For each project, they complete a Preliminary Evaluation Sheet and mark the projects low (1 point), medium (2 points), or high (3 points) for each of the 10 criteria. During the panel proceedings, panelists have the opportunity change their preliminary evaluations. After finalizing their scores, the panelists’ scores are averaged and applications receiving an average preliminary score of 1.50 or less will be eliminated from further consideration. Applications with an average score greater than 1.50 will remain eligible.
Step 3: Panel Review
1.50 or less = Low
1.51 to 2.50 = Medium
2.59 to 3.0 = High
Panelists’ Evaluation Webform
Constructive Remarks
A. Criteria relating to project site/area: 1. Historic Significance 2. Endangerment 3. Appropriateness of project
proposal
B. Criteria relative to applicant: 1. Administrative capabilities 2. Adequate financial resources 3. Availability of professional and
technical resources
C. Criteria related to public benefit: 1. Compatibility with statewide
historic preservation priorities 2. Educational potential 3. Economic benefit 4. Public use or benefit
Average Score: Calculated automatically. Used to determine preliminary ranking. Applications with a “Low” average score will be removed from further consideration.
Statewide Preservation Priorities
One of the criteria on which applications are evaluated and ranked.
Equitable geographic distribution of available grant funds: panelists must be sure they fund projects in all regions of the state.
Applications for the stability of threatened properties will be given special consideration.
Include Specific Statewide Historic Preservation Priorities (see next slide).
Survey Priorities •Surveys of broad areas where no previous surveys have been undertaken •Surveys located in areas subject to intensive development pressure •Surveys to identify, evaluate and document historic properties and archaeological sites associated with Florida's minority heritage
•Surveys designed to complete comprehensive coverage of areas in which partial surveys have been made
•Surveys that address historic themes not covered or under-represented in previous surveys Registration (National Register) Priorities •Registration of historical resources identified by previous survey activity •Registration of properties of national significance •Registration of properties of statewide or local significance Planning Priorities •Development of historic preservation elements (or historic preservation components of coastal management, future land use or housing elements) of Local Government Comprehensive Plans
•Development of plans for informing the public as to the economic and other benefits of preserving historical resources
•Development of protection tools, such as local ordinances •Implementation of automated information systems to facilitate the recording of site data or information on other historic preservation subjects
Specific Statewide Historic Preservation Priorities
Community Education Priorities •General publications about preservation •Historic preservation education programs for school children •Projects having to do with minority historic preservation •Self-guided tours of historic areas Acquisition and Development Priorities •Assistance for stabilization or other appropriate preservation treatments for properties, which are in imminent danger of being lost due to physical deterioration, or planned development
•Assistance in the development of plans for the restoration or rehabilitation of properties, particularly those that will be placed in public use
•Assistance in the restoration and rehabilitation of properties for which appropriate preservation planning is complete or well underway, particularly those which will be placed in public use
•Assistance for restoration or rehabilitation projects which will yield technical innovations which will have application in other projects
•Assistance for restoration or rehabilitation projects that will demonstrate the environmental value of historic preservation. Such projects must adhere to recognized sustainability standards and must comply with the Secretary of the Interior’s Standards for the Treatment of Historic Properties
Specific Statewide Historic Preservation Priorities (cont.)
•After the preliminary scoring, each panelist will rank
each project numerically (with 1 being the highest
rank) within each project type.
•The ranking of each project will be read into the
record, and then tabulated on computer.
•The average score of all rankings determines the
final ranking for each project type.
Final Ranking
Funding Process Timeline
May 1- June 30, 2013
Applications are open online and accepted up to the
deadline of June 30, 2013
July 2013
DHR Staff reviews applications for completeness
and sufficiency
August 14-16, 2013
Grant Panels review and rank projects; recommend them to the Secretary of State
August – October 2013
The Secretary of State approves the recommended
projects
October 2013
The Secretary of State submits the total
recommended award amount to the Legislature as part of the budget request for the
coming fiscal year
April – May 2014
The Legislature negotiates a final budget and submits it to
the Governor for signature
May – June 2014
The Governor either approves or vetoes line items and then
signs the budget
June 2014
Grant Staff is notified of the appropriation and allocates
grant awards in priority order. Award letters are sent
to new Grantees. Grant Award Agreements follow.
If funded, grant monies become available July 1,
2014
Awarded grants end June 30, 2015
Fiscal Year 2015 Small Matching Grant Application Timeline
Alissa Slade Lotane, Bureau Chief
Eva Osborne, Preservation Architect
D. Stacey Cahan, Historic Preservation Grants Specialist
Kechia Herring, Grants Program Administrative Assistant
Andrew Waber, Historic Sites Specialist
For Additional Information Contact us at:
1.800.847.7278 or 850.245.6333
May is National Preservation Month! Visit the National Trust for Historic Preservation’s
website for details
Questions?
*6 = mute *6 = unmute
