2016-2017 KANSAS DISTRICT BOARD OF … weekend. All proceeds will go ... half with Rock Springs and half with the 50th ... meeting and review the policy manual for corrections

2016-2017 KANSAS DISTRICT BOARD OF TRUSTEES MEETING MINUTES

Friday, August 4, 2017 – Overland Park, Kansas Prepared by Secretary Jim Germann

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“Energize The Dream……that every child is happy, healthy, safe and loved.”

1. Call to Order – Governor Cynthia Bender called the meeting to order at 2:35 pm. She asked Robert Maxwell to provide the invocation. Governor Cynthia introduced International Trustee Richard “Dick” Olmstead to the board and asked them to welcome him to the district. 2. Attendance: Governor Cynthia Bender Present Division 4 – Victor Steiner Present Immediate Past-Governor Warren Eckelman

Present Division 5 –

Governor-Elect Jan Maxwell Present Division 6 - Vice-Governor Richard Dickman Present Division 7 – Duane Oestmann Present Treasurer Doug Clark Present Division 8 – Ron Moser Present Division 9 – Dave Hurrelbrink Present Secretary Jim Germann Present Division 10 – Shirley

McLoughlin Present

LT Governors: Division 11 – Tom Sirridge Present Division 2 – Rusty Thomas Present Division 12 – Duane Adams Present Division 3 – John Shields Present

Past Governors in attendance: Bill Donegan, Warren Eckelman, Dave Hurrelbrink, Robert Maxwell, and Rusty Thomas. 3. Approval of or additions to the agenda: Governor Cynthia asked for a motion for additions to or to approve the agenda for the meeting. Dave Hurrelbrink motioned that the agenda be approved as presented. Warren Eckelman 2nded the motion. No further discussion. Motion unanimously approved. Motion carried. 4. Minutes of the Friday, March 3, 2017, Board of Trustees meeting in Hutchinson: Governor Cynthia requested a motion for the approval of the minutes from the 3 March board meeting. Rusty Thomas stated that she had a correction for item 13 of the minutes. She stated that she made the motion on item 13 and that Duane seconded the motion and they had discussed it and cannot believe that they would have voted against it. Secretary Jim Germann stated that after he had received her email on the subject, he had reviewed the recording of the meeting and that there were two negative votes and since there was not a voice vote, but a vote by show of hands, it was hard to determine the negative votes from the recording. But he indicated that his notes reflected that Rusty and Duane had voted in the negative. He did admit that his notes could be in error and requested if anyone from the board could remember who had voted against the motion or if they wanted to change it to a unanimous vote. Rusty recommended just stating that the motion passed 13-2 and leave it that way. Warren stated that Rusty and maybe Duane had raised their hand as part of the motion process and perhaps that is why there was confusion, he also stated that she had voted yes on the motion. Governor Cynthia asked if there were any other additions or corrections to the minutes. Dave Hurrelbrink motioned that the minutes be approved with the before mentioned corrections. Tom Sirridge 2nded the motion. No further discussion. Motion unanimously approved. Motion carried. Board Minutes approved.



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Rusty Thomas asked if the board meetings were being recorded. Secretary Jim Germann responded that yes the meetings were being recorded. Rusty stated that she thinks that it is appropriate to notify people that they are being recorded because some people may not appreciate being recorded. Jim apologized for the oversight and stated the reason for the recording was to help in the preparation of the minutes. He stated that he had spoken with Past Secretary Dot Leaky that she recorded the meetings and still had the tapes if he wanted them. Jim apologized for not informing the board of the recording since he assumed that it was standard procedure. Governor Cynthia informed everyone that the meeting was being recorded. 5. District Treasurer’s Report – Doug Clark presented the district balance sheet, profit and loss statement, profit & loss detail, profit and loss budget vs. actual (Kiwanis Only), and officer travel budget vs. actual statements as of 31 July 2017 to the board (Attached). He stated that there was nothing exciting in the report, but he was asked why we had less money this than we had a year ago. He stated that if you look at the bank account, we are down about $4000.00. Part of that he explained was because the Key Club has spent more money this year than they did last year. He also reported that if they look at line 31000, Kiwanis is down about $8,000.00 and a part of that was that we had to put a $15,000.00 deposit down on the hotel for the convention and we didn’t have to do that last year. Rusty Thomas asked why we did not have an open account with the hotel. Secretary Jim Germann explained that because we did not have a previous working relationship with the hotel, their policy required that we have a deposit on file with them. Rusty stated that normally the hotels would allow for an open account with the district and that this was unusual. Governor Cynthia stated that even if it was unusual, it was the way that it had to be. Doug Clark asked if there were any other questions. Hearing none, Governor Cynthia asked for a motion to approve the Treasurer’s report. John Shields motioned to accept the Treasurer’s report as presented. Dave Hurrelbrink 2nded the motion. No further discussion. Motion unanimously approved. Motion carried. 6. District Secretary’s Report – Jim Germann reported that we have lost two Kiwanis clubs this year, although not official until approved by the KI board, Council Grove closed in June, and the Garden City club has informed the district of their intention to close. Efforts are underway to resurrect the club before they are officially closed by KI. He reported that all clubs in the district have paid their dues to Kiwanis International and the only income coming into the district will be new member dues. Governor Cynthia asked for a motion to approve the secretary’s report. Dave Hurrelbrink motioned that the report be approved as presented. Shirley McLoughlin 2nded the motion. No further discussion. Motion unanimously approved. Motion carried. 7. Reports:

a. Kansas Kiwanis Foundation – Kenton Krehbeil, Secretary-Treasurer, presented on behalf of the foundation. He reported that they finished their board meeting prior to this meeting. He noticed that we do not have a Division 5 Lt Governor, and the foundation does not have a Division 5 representative either. He stated that Governor- Elect Jan Maxwell had a possible member, but if anyone knew someone from Division 5 who would like to serve as a representative, please let him know. He stated that thanks to an anonymous donors, the foundation has half price life memberships available this weekend. If you get your living



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recognition balance to $400.00, they will put in the remaining $100.00 for a Putnam award. He asked members to check with him at his table to determine their balance. The foundation is selling raffle tickets this weekend. All proceeds will go to the 50th Anniversary Scholarship fund. They will have four gift card winners this year instead of two. He reminded the clubs to submit their annual gifts to the foundation if they have not done so. He stated there were a few clubs that still have not submitted their donations. He stated that the proceeds from the silent auction will be split, half with Rock Springs and half with the 50th anniversary scholarship fund. The foundation has been working on a policy and procedures manual to document what all the foundation does and specifically the role of the secretary-treasurer does for the foundation so that the foundation can go on forever. They are going to meet in October at their annual meeting and review the policy manual for corrections. He reported that hopefully it will be approved at the foundation board meeting at the District Convention in 2018. He invited everyone to stop by the foundation table and thanking everyone for all that they do for the foundation.

Before proceeding to the next report, Governor Cynthia acknowledged the arrival of District CKI Governor Emily Vue and District Key Club Governor Chloe Lubbers and thanked them for attending the meeting.

b. Kiwanis Children’s Fund – Bill Donegan provided reports of the status of the district children’s fund for the board. (Attached). He explained the President’s goal to the board and said that it increased by 10% this year. He stated that this year the district receives 5% of the donated amount as a grant. This year the money was used to provide dessert at the governor’s banquet. He informed the board that next year, the district would receive 15% of the donated amount. He will have to report back to KCF by 1 September if we intend to keep the monies. He stated that as of 30 June, the district was at $10,837.00 of the $16,422.00 goal. He explained that there is about a 15 day lag in his ability to receive updates from KCF about donations. He said that he has all new Children’s Fund information handouts for members to pick up and take back to their clubs. He reported that the Kansas District is currently 8th on the per-member giving list at $5.94 per member. He encouraged members to give individual gifts to the Children’s Fund. He stated that this year is the 78th year of the foundation. If members give $78, they will receive a 78th anniversary pin. HE reported that the information that he was reporting was public knowledge and available on the Kiwanis Children’s Fund web site. He explained the Today club levels and information provided on the handout. HE encouraged the Lt Governors to talk to the clubs that have not given and urge them to give since much of the moneys determine the amount of grants and scholarships available to the district. He reported that he received a packet with five Zellar awards that are available for purchase. The Zellar awards are no longer available except to clubs working to fulfill their Model Club pledge, but these five awards are available to anyone who would like to purchase one. If anyone is interested, please get with him about them. He stated that the first trait of a good leader is to lead by example and he encouraged all current and past district leaders to make an individual donation to the Children’s Fund.

c. Lt Governor’s Committee – Jo Schwartz reported that she will be stepping down as the chair of

the committee and we will be looking for a new chair at the Past Lt. Governors breakfast on Sunday morning.

d. Past Governor’s Committee – Robert Maxwell reported that the Past Governors will meet for



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breakfast tomorrow morning at 7:00 am in the Hawthorne I room. They may have a few items to discuss during the meeting including increasing membership to increase service. He encouraged Past Governors to attend.

e. Aktion Club – Governor Cynthia reported that Sumer Whitaker was unable to attend, but that the Aktion club had a district conference in Hutchinson earlier this summer. She stated that the conference was hosted by the Hutchinson Kiwanis Club at the Cosmosphere. She reported that they did an excellent job and that there were 54 Aktion club members in attendance. Secretary Jim Germann reported that there were also five Aktion club members from Wellington present at this convention.

f. Builders Club - Kurt Rickert reported that there was nothing new to report since the last meeting.

He also announced that he would be stepping down as the Builders Club Administrator next year and would be willing to help answer any questions the incoming administrator might have. He reported that the dates of the 2017-2018 Administrator Conference has not been set. Governor Cynthia thanked him for his many years of service as the Co-Administrator, his service was greatly appreciated by the district.

g. Bylaws and Policies - Robert Maxwell reported that there were no major changes to the by-laws and policies during the international convention this year. There were a few minor housekeeping changes that were approved, but nothing that affected the district.

h. Circle K – Governor Cynthia reported that Ron Jackson was unable to attend the meeting and

asked District CKI Governor Emily Vue if she had anything for the meeting. Governor Emily reported that last year was a successful year for CKI and they were able to pass the 2022 plan at the last CKI district convention. CKI will be on growth, membership development, image, investment, and meaningful service as part of the plan.

i. District Convention - Jim Germann reported that the mid-year 2018 conference would be in

Pittsburg in early march. The Pittsburg Noon club has requested to be the host club for the conference. More information will be coming out as soon as it is finalized. He reported that the district convention in 2018 will be held in Salina at the new Holiday Garden Inn conference center that is being built south of town. The district is in negotiations with the hotel and will be entering into a contract for the convention shortly. The Salina Kiwanis club will be the host club for the convention. Vice Governor Rick has contacted the Hays Kiwanis club about having the mid-year 2019 conference in Hays Kansas. The club has yet to confirm that they are willing to be the host club for the event.

j. Finance – Doug Clark had nothing to report. k. The Formula Coordinator – Carolyn Dwire reported that we have some new clubs and she

couldn’t think of anything that would make anyone happier than that. She reported that 23 individuals were trained in Salina during Past International President Don Canaday’s visit, which resulted in a new club in Salina. He had such a good time during the effect activity in Salina that he has returned to the District this weekend. She reported that there has been a lot of activity in the past few days in Edgerton vicinity, and



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there is more news about that coming in the future. She said that there was nothing but good news from the Formula except clubs that call us in desperation needing help. She stated that there are members of the district, trained and willing to assist clubs with club strengthening. If Lt Governors identify clubs in need of assistance, please let the formula team know so they can assist the clubs. She informed everyone that on Sunday afternoon, following the convention, that Don Canaday would be presenting a club strengthening workshop. She reported that the workshop was open to anyone and that it was not necessary to registered at the convention to attend. Discussion was held about the status of the Garden City club and the districts efforts to keep that club active in the community.

l. Human and Spiritual Values – Governor Cynthia reported that Ron Williams was not present,

but he informed the secretary that he had nothing to report. She reminded everyone about the Memorial service scheduled for Sunday morning.

m. Kiwanis International Convention - Dave Hurrelbrink reported that the International Convention

in highly entertaining. He stated that our newest Trustee Dick Olmstead was elected at the convention and he congratulated him again. He reported that one item at the convention that was brought up again this year was the issue of on line voting by delegates. He reported that the issue was defeated, but not by the margin that it was defeated the year before, so he believes that perhaps in the next five years the issue of on line voting for delegates will be passed at the international convention. He reported that the next international convention will be held in Las Vegas Nevada next June. He said he would like to see a lot more Kiwanians attend in Las Vegas.

n. Key Club - Chuck Sack reported that 32 clubs in Kansas with over 1100 members, but that all

begins to change in September with the start of the new school year. He reported that Chloe Clubbers was elected as the Key Club Governor during the Key Club District Convention in March. He turned the floor over to her. Governor Chloe thanked the Kiwanis members and clubs for their support of the Key club during the year. Chuck Sack reported that he feels that it is getting harder and harder to schedule the Key Club District convention due to other activities for student to participate in. He stated that traditionally, if was the state basketball tournaments that were the issue, but more recently, it is the feeling among students that they needed to attend spring break in various locations other than home. He reported that he has a different make up of board members this year. He has three seniors, eight juniors and two sophomores on the board this year and that it is by far the youngest board that he has worked with since he has been administrator. He reported that last year’s secretary, Luke Gilmore, was selected to serve on the Key Club International board this year. He also noted that three Lt Governors, including Chloe, were selected as outstanding Lt Governors as well. He asked that members of the district if they see Bob Hottman during the convention this weekend, thank him for all that he has done for the Key Club over the years. Bob donated a sizable amount of money to allow the Key ICON trip be affordable to the members. Chuck reported that in his opinion, Key club has the best start to a year that he has experienced. With the continued growth of Key club in the district Kiwanis clubs will need to step up their support for the programs. He also stated that when we are looking to start a new club in a Kansas community, we should also be looking to start a Key club or other SLP program as part of our efforts.



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o. Key Leader – Linda Keller distributed a report to the board members and thanks to coordination with Chuck Sack and the Key club, the district had 65 students attend Key Leader this year. She reported that Austin Kruse one of the student facilitators was selected as Key club student ambassador to Key Leader. She thank the members of the district who supported Key Leader and the clubs who contacted their local high schools to get students to attend.

p. Kiwanis Kids - Jo Schwartz reported that she had it good authority that the district needs to be

looking for a new advisor for next year. She did touch on what Linda had just reported. She stated that Abilene does not have a Key Club, but has been sending students to Key Leader and they have been coming back to Abilene requesting to start a Key Club in the high school. They will be getting with Chuck Sack to get one established.

q. Leadership Development Coordinator - Jim Mitchell reported that leadership education went

well this morning. He stated that many of the leadership sessions that he has attended this year are poorly attended. He reminded the Lt Governors are the one who should be ensuring that the clubs hold their elections and that the new leaders attend training. He does not mind doing the training in august, but he would prefer that it not be done on a Friday morning. He feels that they should be incorporated into the breakout sessions to avoid having people miss work to attend the sessions.

r. Partnership Coordinator – Governor Cynthia reported that Robert Ross was not present to present

a report, but that he would be conducting a breakout session on partnerships this weekend. She encouraged members to attend.

s. Political Action Committee – Warren Eckelman reported that he was not in Paris, and he asked

Dave Hurrelbrink to listen for any new information while in Paris and has heard of nothing new to report. t. Public Relations Coordinator - Governor Cynthia reported that Mary Hammond, PR Chair, was

unable to attend the convention, but had emailed a report to be presented to the board on her behalf. (Attached)

u. Resolutions - Robert Maxwell reported that there were three resolutions that were scheduled to be

approved by the board and then by the House of Delegates tomorrow. v. Risk Manager - Marc Potter was not present, no report provided. w. Service – Greg Bender was not present, no report provided. x. Youth Protection Manager - Tomi Foust reported that as of June 28th, out of the 35 background

checks needed, 18 of the schools are without advisors. She reported that she has conducted one youth protection program training in her first year. She reported that there are 27 clubs who still need to complete the annual youth protection training. John Shields reminded everyone that there is a great PowerPoint presentation available on line for clubs to conduct the training themselves. Tomi state that was correct and



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that she was also available to come out to present with enough notice. Governor Cynthia asked if she had emailed the clubs in need of training, and she stated that she was not sure of exactly who to contact, but she assumed it was the club secretaries and that she was having in the process of contacting them.

y. Rock Springs Project – Dave Hurrelbrink reported that there was a ribbon cutting held at Rock

Springs during the Key Leader session at Rock Springs this year. He reported that to date we have given $167,000.00 to the project and that they have an additional $13,000.00 in hand and are expecting an additional $2,500.00 to $3,500.00 coming in this weekend. That will put the project well over $180,000.00 of the $250,000.00 that was pledged for the project. Doug Clark asked with the pledge was to be completed, and Dave responded that we have one more year remaining.

z. Eliminate Project – Dot Leakey stated that she was honored to be a part of this project. It has been

6 years since she has been a part of the project. She reported that the district has helped save over 481,000 lives through their donations. She presented a written report to the board (Attached). She provided a general review of the papers and reported that the district still has 21 Model club still working to fulfill their pledges and she will continue to work with them on fulfilling their pledges. She reported that the District is at 103% of our pledge and has contributed and pledged over $855,000.00 to the Eliminate Project. She asked that if anyone had any questions, to please contact her. 8. Old Business: None 9. New Business:

a. Appointment of Bob Carson as the Division 5 Lt Governor: Governor Cynthia reported that Bob Carson has approached her about being appointed as the Lt Governor for Division 5. She stated that he has made arrangements to assist him with transportation to the meetings since he is unable to drive at night. Rusty Thomas asked that if this appointment was for the remainder of this year or would the appointment carry forward. Jan Maxwell stated that there were procedures that needed to be followed before he could be appointed for the next year. Governor Cynthia agreed and stated that the appointment would only be for the remainder of this year. Rusty Thomas motioned that Bob Carson be appointed as the Division 5 Lt Governor for the remainder of this Kiwanis year. Dave Hurrelbrink 2nded the motion. No further discussion. Motion unanimously approved. Motion carried. b. Approval of resolutions for presentation to the House of Delegates for Don Canaday, Richard “Dick” Olmstead Jr., and the Overland Park Kiwanis club: Governor Cynthia asked for a motion to approve the resolutions to present to the House of Delegates for approval. Rusty Thomas moved to approve the resolutions. Dave Hurrelbrink 2nded the motion. No further discussion. Motion unanimously approved. Motion carried. Resolutions to be presented to the House of Delegates. c. Discussion of the Kiwanis Children’s Fund grant of $656.00 : Secretary Jim Germann explained that at the last board meeting, the board approved to donate the $656.00 grant received



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from the Kiwanis Children’s Fund be donated to the Rock Springs project. However when Bill Donegan submitted the grant paperwork to the Fund, he was informed that the monies could not be used as a donation to the project and must be used for a promotional event to recognize the Children’s Fund. Bill explained that we receive these monies as a 5% rebate on the amount donated to the Fund by the district. Bill recommended that we use the money to provide dessert at the Governor’s Banquet. John Shields asked what the district has done in the past and was informed by numerous board members that we had used the monies to promote the Fund by providing dessert to district members at the Governor’s Banquet. Rusty motioned that we rescind the previous action from mid-year and use the $656.00 to provide an Honors Banquet dessert at the Governor’s Banquet on Saturday night. Duane Oestmann 2nded the motion. No further discussion. Motion approved on a 16 – 1 vote. (Dave Hurrelbrink apposed the motion.)

Dave Hurrelbrink asked to present an item to the Governor. Dave presented the Governor with the official items received during the Kiwanis International Convention for the Kansas City West Club’s Bicycle Rodeo signature project which was one of ten finalists for the Kiwanis International Signature Project award. 15. Comments:

a. Vice-Governor – Richard Dickman had nothing to report other than this year has been a whirlwind and he expects the winds to get stronger in the coming year and that he is looking forward to it and is looking forward to helping in every way that he can.

b. Governor–Elect – Jan Maxwell mentioned the Dave had mentioned the International Convention in was in Las Vegas next year and that flights from Kansas to Las Vegas are rather less expensive than the flights to Paris and that she would encourage everyone to start planning now to attend the convention. She reported that the CalNeva district would be our hosts and that Kiwanis International is attempting to keep registration at $100.00. She pointed out a few items of the breakout sessions available during the convention. She asked that if you have suggestions for breakout sessions for the mid-year conference, please get them to Jim or herself. She stated that we are still looking for members to become Lt Governors in the District. She informed everyone that we will be working on building clubs in Edgerton, Holton, Derby and Wellington, but the exciting thing to her is that people are coming to her and reporting that they know people who are saying they know people with Kiwanis connections and they are wanting to start Kiwanis clubs in their communities. She thanked everyone for the opportunity that they have given her to lead the district.

c. Governor – Cynthia Bender stated that it has been a whirlwind 10 months, but that she still has

58 days remaining in her year as Governor. She wanted to thank everyone for the support they have given her this year. She thank Vice Governor Rick for the support and assistance he has provided her this year. She said that she want to especially thank Governor-Elect Jan for her support this year and that she has become a dear friend.



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Governor Cynthia asked if there was any other comments and asked if International Trustee Richard “Dick” Olmstead had any comments. Dick responded with Lets go to the ballgame. 16. Adjournment: Governor Cynthia asked for a motion to adjourn. Dave Hurrelbrink motioned to adjourn the meeting. Tom Sirridge 2nded the motion. No further discussion. Motion unanimously approved. Motion carried. Meeting adjourned at 4:00 pm.

Jul 31, 17 Jul 31, 16

ASSETSCurrent Assets

Checking/Savings10000 · Cash

10100 · MJBT10110 · MJBT Checking 679615 -8,026.26 3,120.4110120 · MJBT Treasury 679623 120,051.60 113,257.56

Total 10100 · MJBT 112,025.34 116,377.97

Total 10000 · Cash 112,025.34 116,377.97

Total Checking/Savings 112,025.34 116,377.97

Total Current Assets 112,025.34 116,377.97

TOTAL ASSETS 112,025.34 116,377.97LIABILITIES & EQUITY

Equity30000 · Net Assets

30100 · Net Assets Kiwanis 11,543.80 19,436.7530200 · Board Designated Assets

30210 · Continguency Reserve 68,941.81 68,941.8130220 · Intl Conventions Reserve 1,000.00 1,000.0030230 · Intl Trustee Election Reserve 2,058.19 2,058.19

Total 30200 · Board Designated Assets 72,000.00 72,000.00

30300 · Net Assets Circle K 3,661.31 7,244.9930400 · Net Assets Key Club 7,744.03 6,234.2430500 · Net Assets Builders Club 3,463.19 3,068.6730600 · Net Assets Key Leader 7,781.82 3,365.3230800 · Net Assets KKids 3,240.59 3,337.4030900 · Net Assets Aktion Clubs 2,590.60 1,690.60

Total 30000 · Net Assets 112,025.34 116,377.97

32000 · Unrestricted Net Assets -16,492.35 -23,852.02Net Income 16,492.35 23,852.02

Total Equity 112,025.34 116,377.97

TOTAL LIABILITIES & EQUITY 112,025.34 116,377.97

10:27 AM Kansas District Kiwanis 201308/03/17 Balance SheetCash Basis As of July 31, 2017

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Type Date Num Name Memo Class Paid Amount Balance

Income52000 · Dues Revenue

52400 · New Member DuesDeposit 7/27/2017 KI District New Member Fees 01 - Kiwanis 238.00 238.00

Total 52400 · New Member Dues 238.00 238.00

Total 52000 · Dues Revenue 238.00 238.00

53000 · Investment Revenue53100 · Interest-Savings, Short-term CD

Deposit 7/31/2017 Interest 01 - Kiwanis 80.98 80.98

Total 53100 · Interest-Savings, Short-term CD 80.98 80.98

Total 53000 · Investment Revenue 80.98 80.98

58000 · Special Event Revenues58200 · District Convention

Deposit 7/2/2017 UnkDonor DCON Registrations 01 - Kiwanis 795.00 795.00Deposit 7/2/2017 UnkDonor DCON Registrations 01 - Kiwanis 531.00 1,326.00Deposit 7/2/2017 UnkDonor DCON Registrations 01 - Kiwanis 204.00 1,530.00Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 214.00 1,744.00Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 164.00 1,908.00Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 164.00 2,072.00Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 234.00 2,306.00Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 160.00 2,466.00Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 294.00 2,760.00Deposit 7/6/2017 UnkDonor DCON Registrations 01 - Kiwanis 188.00 2,948.00Deposit 7/8/2017 UnkDonor DCON Registrations 01 - Kiwanis 144.00 3,092.00Deposit 7/11/2017 UnkDonor DCON Registrations 01 - Kiwanis 378.00 3,470.00Deposit 7/11/2017 UnkDonor DCON Registrations 01 - Kiwanis 254.00 3,724.00Deposit 7/11/2017 UnkDonor DCON Registrations 01 - Kiwanis 150.00 3,874.00Deposit 7/12/2017 UnkDonor DCON Registrations 01 - Kiwanis 200.00 4,074.00Deposit 7/13/2017 UnkDonor DCON Registrations 01 - Kiwanis 144.00 4,218.00Deposit 7/15/2017 UnkDonor DCON Registrations 01 - Kiwanis 194.00 4,412.00Deposit 7/24/2017 UnkDonor DCON Registrations 01 - Kiwanis 194.00 4,606.00

Total 58200 · District Convention 4,606.00 4,606.00

58890 · Key Club ICONDeposit 7/19/2017 UnkDonor Key Club ICON Registrations 02 - Key Club 3,300.00 3,300.00

Total 58890 · Key Club ICON 3,300.00 3,300.00

Total 58000 · Special Event Revenues 7,906.00 7,906.00

Total Income 8,224.98 8,224.98

Expense72000 · Off Tvl & Misc

72500 · Dist Sec Tvl & Misc72510 · Dist Sec ICON

Check 7/26/2017 4467 Germann, Jim ICON Expenses Paris (67% Limit - Owed $588.94) 01 - Kiwanis 703.68 703.68

Total 72510 · Dist Sec ICON 703.68 703.68

72520 · Dist Sec Dist TvlCheck 7/26/2017 4467 Germann, Jim DCON Registration 01 - Kiwanis 50.00 50.00

Total 72520 · Dist Sec Dist Tvl 50.00 50.00

Total 72500 · Dist Sec Tvl & Misc 753.68 753.68

Total 72000 · Off Tvl & Misc 753.68 753.68

73000 · Lt Gov Tvl & Misc73100 · Div 2 Tvl & Misc

Check 7/2/2017 4460 Thomas, Rusty DCON Registration 01 - Kiwanis 124.00 124.00

Total 73100 · Div 2 Tvl & Misc 124.00 124.00

73400 · Div 8 Tvl & MiscCheck 7/9/2017 4464 Moser, Ron DCON Registration - Limited to 67% - $20.34 TBP... 01 - Kiwanis 153.66 153.66

Total 73400 · Div 8 Tvl & Misc 153.66 153.66

Total 73000 · Lt Gov Tvl & Misc 277.66 277.66

77000 · CKI Expenses77600 · CKI ICON

Check 7/9/2017 4465 Wilson, Samantha CKI DCON Registration 03 - Circle K 200.00 200.00Check 7/26/2017 4468 Ochs, Lorrin CKI ICON San Antonio, TX 03 - Circle K 1,366.08 1,566.08

Total 77600 · CKI ICON 1,566.08 1,566.08

Total 77000 · CKI Expenses 1,566.08 1,566.08

78000 · KC Expenses78600 · KC ICON

Check 7/2/2017 4461 Sack, Chuck Key Club DCON Lodging 02 - Key Club 1,374.94 1,374.94Check 7/3/2017 4462 Sack, Chuck ICON Expenses Dallas 02 - Key Club 2,731.53 4,106.47Check 7/26/2017 4466 Sack, Chuck Bus Driver Gratuity ICON 02 - Key Club 350.00 4,456.47Check 7/26/2017 4466 Sack, Chuck ICON Meals & Lodging San Antinio TX 02 - Key Club 5,867.68 10,324.15Check 7/30/2017 4470 Sack, Chuck Key Club ICON Expenses Lodging 02 - Key Club 173.45 10,497.60

Total 78600 · KC ICON 10,497.60 10,497.60

Total 78000 · KC Expenses 10,497.60 10,497.60

83000 · Other Exp83300 · DCON

10:27 AM Kansas District Kiwanis 201308/03/17 Profit & Loss DetailCash Basis July 2017

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Type Date Num Name Memo Class Paid Amount Balance

Check 7/3/2017 4463 Agenda USA Royals Game - Bus Transport Deposit 01 - Kiwanis 1,971.00 1,971.00Check 7/26/2017 4467 Germann, Jim DCON Meeting Salina 01 - Kiwanis 43.20 2,014.20Check 7/26/2017 4469 Sheraton Hotel Deposit Invoice 65190 7/20/2017 01 - Kiwanis 15,000.00 17,014.20

Total 83300 · DCON 17,014.20 17,014.20

83400 · Online Reg FeeDeposit 7/2/2017 UnkDonor DCON Registrations 01 - Kiwanis 6.22 6.22Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 6.51 12.73Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 5.06 17.79Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 5.06 22.85Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 7.09 29.94Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 4.94 34.88Deposit 7/5/2017 UnkDonor DCON Registrations 01 - Kiwanis 8.83 43.71Deposit 7/6/2017 UnkDonor DCON Registrations 01 - Kiwanis 5.75 49.46Deposit 7/8/2017 UnkDonor DCON Registrations 01 - Kiwanis 4.48 53.94Deposit 7/11/2017 UnkDonor DCON Registrations 01 - Kiwanis 7.67 61.61Deposit 7/11/2017 UnkDonor DCON Registrations 01 - Kiwanis 4.65 66.26Deposit 7/12/2017 UnkDonor DCON Registrations 01 - Kiwanis 6.10 72.36Deposit 7/13/2017 UnkDonor DCON Registrations 01 - Kiwanis 4.48 76.84Deposit 7/15/2017 UnkDonor DCON Registrations 01 - Kiwanis 5.93 82.77Deposit 7/24/2017 UnkDonor DCON Registrations 01 - Kiwanis 5.93 88.70

Total 83400 · Online Reg Fee 88.70 88.70

Total 83000 · Other Exp 17,102.90 17,102.90

84000 · Other Officer Non-Travel84100 · Lt Governors Div Mtgs, Postage,

Check 7/30/2017 4471 Sirridge, Tom Div 11 Officer Training Refreshments 01 - Kiwanis 37.57 37.57

Total 84100 · Lt Governors Div Mtgs, Postage, 37.57 37.57

Total 84000 · Other Officer Non-Travel 37.57 37.57

Total Expense 30,235.49 30,235.49

Net Income -22,010.51 -22,010.51

10:27 AM Kansas District Kiwanis 201308/03/17 Profit & Loss DetailCash Basis July 2017

Page 2

Jul 17 Jul 16

Income52000 · Dues Revenue

52400 · New Member Dues 238.00 413.00

Total 52000 · Dues Revenue 238.00 413.00

53000 · Investment Revenue53100 · Interest-Savings, Short-term CD 80.98 19.17


58000 · Special Event Revenues58200 · District Convention 4,606.00 11,429.0058800 · Key Club DCON 0.00 3,675.0058890 · Key Club ICON 3,300.00 400.00


Total Income 8,224.98 15,936.17

Expense72000 · Off Tvl & Misc

72100 · Gov Tvl & Misc72120 · Gov Dist Tvl 0.00 93.60

Total 72100 · Gov Tvl & Misc 0.00 93.60

72200 · Gov Elct Tvl & Misc72210 · Gov Elct ICON 0.00 958.11

Total 72200 · Gov Elct Tvl & Misc 0.00 958.11

72400 · Imd Gov Tvl & Misc72410 · Imd Gov ICON 0.00 1,599.77

Total 72400 · Imd Gov Tvl & Misc 0.00 1,599.77

72500 · Dist Sec Tvl & Misc72510 · Dist Sec ICON 703.68 906.0672520 · Dist Sec Dist Tvl 50.00 0.00

Total 72500 · Dist Sec Tvl & Misc 753.68 906.06

Total 72000 · Off Tvl & Misc 753.68 3,557.54

73000 · Lt Gov Tvl & Misc73100 · Div 2 Tvl & Misc 124.00 0.0073400 · Div 8 Tvl & Misc 153.66 0.00

Total 73000 · Lt Gov Tvl & Misc 277.66 0.00

74000 · Comm Tvl & Misc74400 · The Kiwanian Editor 0.00 360.00

Total 74000 · Comm Tvl & Misc 0.00 360.00

77000 · CKI Expenses77600 · CKI ICON 1,566.08 0.00

Total 77000 · CKI Expenses 1,566.08 0.00

78000 · KC Expenses78600 · KC ICON 10,497.60 14,849.15

Total 78000 · KC Expenses 10,497.60 14,849.15

80000 · KL Expenses80200 · KL Support 0.00 6,350.00

Total 80000 · KL Expenses 0.00 6,350.00

81000 · Dist Sec Non-Tvl81100 · Dist Sec Ofc Exp

81110 · Dist Sec Print & Post 0.00 27.9881120 · Dist Sec Tel 0.00 111.0381190 · Dist Sect Other 0.00 235.49

Total 81100 · Dist Sec Ofc Exp 0.00 374.50

10:28 AM Kansas District Kiwanis 201308/03/17 Profit & LossCash Basis July 2017

Page 1

Jul 17 Jul 16

Total 81000 · Dist Sec Non-Tvl 0.00 374.50

83000 · Other Exp83300 · DCON 17,014.20 79.9283400 · Online Reg Fee 88.70 279.19

Total 83000 · Other Exp 17,102.90 359.11

84000 · Other Officer Non-Travel84100 · Lt Governors Div Mtgs, Postage, 37.57 0.00

Total 84000 · Other Officer Non-Travel 37.57 0.00

Total Expense 30,235.49 25,850.30

Net Income -22,010.51 -9,914.13

10:28 AM Kansas District Kiwanis 201308/03/17 Profit & LossCash Basis July 2017

Page 2

Oct '16 - Sep 17 Budget

Income44000 · Kiwanis Foundations

44100 · KKF for Kiwanian 0.00 500.0044200 · KKF - SLP 0.00 3,250.0044300 · KKF for Lt Gov Ed 2,000.00 2,000.0044600 · KI Foundation 656.00

Total 44000 · Kiwanis Foundations 2,656.00 5,750.00

52000 · Dues Revenue52100 · Regular Membership Dues 32,292.00 35,640.0052200 · Kiwanian Dues 1,794.00 1,980.0052300 · SLP Dues 7,176.00 7,920.0052400 · New Member Dues 2,550.00 1,683.00

Total 52000 · Dues Revenue 43,812.00 47,223.00

53000 · Investment Revenue53100 · Interest-Savings, Short-term CD 488.14 100.00


55000 · Other Revenue55400 · Kiwanis Sales 16.00 50.0055900 · Misc Income 190.00

Total 55000 · Other Revenue 206.00 50.00

58000 · Special Event Revenues58100 · Mid-Year Conference 14,430.50 10,000.0058200 · District Convention 15,966.00 20,000.0058300 · ICON District Dinner 0.00 2,000.00


Total Income 77,558.64 85,123.00

Expense71000 · Contract Services

71200 · Accounting Fees71210 · Audit & Tax Return 720.00 800.00

Total 71200 · Accounting Fees 720.00 800.00

71300 · Legal Fees71310 · State Registration Fees 40.00 40.00

Total 71300 · Legal Fees 40.00 40.00

71900 · Outside Contract Services 35.00 400.00

Total 71000 · Contract Services 795.00 1,240.00

72000 · Off Tvl & Misc72100 · Gov Tvl & Misc

72110 · Gov ICON 2,043.5672120 · Gov Dist Tvl 2,445.4472100 · Gov Tvl & Misc - Other 0.00 6,700.00

Total 72100 · Gov Tvl & Misc 4,489.00 6,700.00

72200 · Gov Elct Tvl & Misc72210 · Gov Elct ICON 330.0072220 · Gov Elct Dist Tvl 1,576.6272230 · Gov Elct KI Tvl 344.9672200 · Gov Elct Tvl & Misc - Other 0.00 6,500.00

Total 72200 · Gov Elct Tvl & Misc 2,251.58 6,500.00

72300 · Vice Gov Tvl & Misc72320 · Vice Gov Dist Tvl 1,296.2472300 · Vice Gov Tvl & Misc - Other 0.00 6,200.00

Total 72300 · Vice Gov Tvl & Misc 1,296.24 6,200.00

72400 · Imd Gov Tvl & Misc 0.00 700.0072500 · Dist Sec Tvl & Misc

72510 · Dist Sec ICON 2,486.14

10:29 AM Kansas District Kiwanis 201308/03/17 Profit & Loss Budget vs. Actual Kiwanis OnlyCash Basis October 2016 through September 2017

Page 1


72520 · Dist Sec Dist Tvl 879.4672530 · Dist Sec KI Tvl 922.4072500 · Dist Sec Tvl & Misc - Other 0.00 6,400.00

Total 72500 · Dist Sec Tvl & Misc 4,288.00 6,400.00

72600 · Dist Treas Tvl & Misc72620 · Dist Treas Dist Tvl 98.5072600 · Dist Treas Tvl & Misc - Other 296.48 700.00

Total 72600 · Dist Treas Tvl & Misc 394.98 700.00

Total 72000 · Off Tvl & Misc 12,719.80 27,200.00

73000 · Lt Gov Tvl & Misc73100 · Div 2 Tvl & Misc 327.08 1,100.0073150 · Div 3 Tvl & Misc 0.00 1,500.0073200 · Div 4 Tvl & Misc 0.00 1,000.0073250 · Div 5 Tvl & Misc 96.80 1,000.0073300 · Div 6 Tvl & Misc 0.00 700.0073350 · Div 7 Tvl & Misc 185.58 1,100.0073400 · Div 8 Tvl & Misc 670.00 1,000.0073450 · Div 9 Tvl & Misc 0.00 1,100.0073500 · Div 10 Tvl & Misc 141.88 1,500.0073550 · Div 11 Tvl & Misc 382.81 1,000.0073600 · Div 12 Tvl & Misc 0.00 1,600.0073900 · Lt Gov Elct ICON 0.00 6,000.0073910 · Div 2 Lt Goc Elect Travel 0.00 400.0073915 · Div 3 Lt Gov Elect Travel 0.00 500.0073920 · Div 4 Lt Gov Elect Travel 0.00 400.0073925 · Div 5 Lt Gov Elect Travel 0.00 400.0073930 · Div 6 Lt Gov Elect Travel 0.00 300.0073935 · Div 7 Lt Gov Elect Travel 0.00 400.0073940 · Div 8 Lt Gov Elect Travel 0.00 400.0073945 · Div 9 Lt Gov Elect Travel 0.00 400.0073950 · Div 10 Lt Gov Elect Travel 0.00 500.0073960 · Div 11 Lt Gov Elect Travel 0.00 400.0073965 · Div 12 Lt Gov Elect Travel 237.48 500.00

Total 73000 · Lt Gov Tvl & Misc 2,041.63 23,200.00

74000 · Comm Tvl & Misc74250 · Rock Springs 4H Camp Committee 0.00 200.0074400 · The Kiwanian Editor 0.00 100.0074450 · PR Committee 187.88 1,500.0074500 · Partnership Coordinator 183.61 1,500.0074550 · District AC Coordinator 185.58 500.0074800 · The Formula 215.40 1,700.0074900 · Youth Protection 0.00 1,900.0074950 · Misc Committee Travel 0.00 400.00

Total 74000 · Comm Tvl & Misc 772.47 7,800.00

76000 · CLE Instr Tvl & Misc 128.80 750.0081000 · Dist Sec Non-Tvl

81100 · Dist Sec Ofc Exp81190 · Dist Sect Other 325.0881100 · Dist Sec Ofc Exp - Other 0.00 2,750.00

Total 81100 · Dist Sec Ofc Exp 325.08 2,750.00

Total 81000 · Dist Sec Non-Tvl 325.08 2,750.00

82000 · Dist Treas Non-Tvl82100 · Dist Treas Ofc Exp 49.0082000 · Dist Treas Non-Tvl - Other 0.00 300.00

Total 82000 · Dist Treas Non-Tvl 49.00 300.00

83000 · Other Exp83100 · Mbr Items 0.00 400.0083200 · M-Y Conf 12,026.85 7,500.0083300 · DCON 18,494.45 15,000.00


Page 2


83400 · Online Reg Fee 724.7783600 · Lt Gov Ed 3,015.46 4,500.0083700 · ICON District Dinner 0.00 2,000.00

Total 83000 · Other Exp 34,261.53 29,400.00

84000 · Other Officer Non-Travel84100 · Lt Governors Div Mtgs, Postage, 137.57 550.0084200 · The Kiwanian 704.79 700.0084400 · PR Supplies 500.00 500.0084500 · AV Supplies 0.00 200.00

Total 84000 · Other Officer Non-Travel 1,342.36 1,950.00

85000 · SLP Spt85100 · BC Spt 650.00 650.0085200 · KC Spt 6,573.00 6,573.0085300 · CKI Spt 1,000.00 1,000.0085400 · Altion Spt 400.00 400.0085500 · KKid Spt 250.00 250.0085600 · Key Ldr Spt 2,500.00 2,500.00

Total 85000 · SLP Spt 11,373.00 11,373.00

89000 · Other Business Expenses89100 · Insurance

89110 · Fidelity Bond 257.00 300.0089120 · Directors & Officers Insurance 800.00 800.00

Total 89100 · Insurance 1,057.00 1,100.00

Total 89000 · Other Business Expenses 1,057.00 1,100.00

Total Expense 64,865.67 107,063.00

Net Income 12,692.97 -21,940.00


Page 3

10:30 AM 08/03/17 Cash Basis

Kansas District Kiwanis 2013 Profit & Loss Budget vs. Actual Kiwanis Only

October 2016 through September 2017Oct '16 - Sep 17 Budget

Total 72100 · Gov Tvl & Misc 4,489.00 6,700.00 67%

Total 72200 · Gov Elct Tvl & Misc 2,251.58 6,500.00 35%

Total 72300 · Vice Gov Tvl & Misc 1,296.24 6,200.00 21%

Total 72500 · Dist Sec Tvl & Misc 4,288.00 6,400.00 67%

Total 72600 · Dist Treas Tvl & Misc 394.98 700.00 56%

73100 · Div 2 Tvl & Misc 327.08 1,100.00 30%

73150 · Div 3 Tvl & Misc 0.00 1,500.00 0%

73200 · Div 4 Tvl & Misc 0.00 1,000.00 0%

73250 · Div 5 Tvl & Misc 96.80 1,000.00 10%

73300 · Div 6 Tvl & Misc 0.00 700.00 0%

73350 · Div 7 Tvl & Misc 185.58 1,100.00 17%

73400 · Div 8 Tvl & Misc 670.00 1,000.00 67%

73450 · Div 9 Tvl & Misc 0.00 1,100.00 0%

73500 · Div 10 Tvl & Misc 141.88 1,500.00 9%

73550 · Div 11 Tvl & Misc 382.81 1,000.00 38%

73600 · Div 12 Tvl & Misc 0.00 1,600.00 0%

73900 · Lt Gov Elct ICON 0.00 6,000.00 0%

73910 · Div 2 Lt Goc Elect Travel 0.00 400.00 0%

73915 · Div 3 Lt Gov Elect Travel 0.00 500.00 0%










74250 · Rock Springs 4H Camp Committee 0.00 200.00 0%

74400 · The Kiwanian Editor 0.00 100.00 0%

74450 · PR Committee 187.88 1,500.00 13%

74500 · Partnership Coordinator 183.61 1,500.00 12%

74550 · District AC Coordinator 185.58 500.00 37%

74800 · The Formula 215.40 1,700.00 13%

74900 · Youth Protection 0.00 1,900.00 0%

74950 · Misc Committee Travel 0.00 400.00 0%

76000 · CLE Instr Tvl & Misc 128.80 750.00 17%

Page 1 of 1

RRESOLUTION OF APPRECIATION WHEREAS, ON AUGUST 4th, 5th & 6th, 2017, the 67th Annual KansasDistrict Kiwanis International Convention was held in Overland Park, Kansas.

AND, WHEREAS, Past Kiwanis International President, Don Canaday, of theKiwanis Club of Meridian Hills, Indiana was asked to return to the Kansas Districtof Kiwanis International.

AND, WHEREAS, Past Kiwanis International President, Don Canaday, of theKiwanis Club of Meridian Hills, Indiana of the Indiana Kiwanis District, did soand attended.

AND, WHEREAS, Don shared his knowledge and love for Kiwanis with themembers and guests attending.

THEREFORE, BE IT RESOLVED THAT the Kansas District of KiwanisInternational does hereby recognize the participation of Past Kiwanis International President Don Canaday in making the Kiwanis Experience felt by all those in attendance.

AND BE IT FURTHER RESOLVED THAT the Kansas District ofKiwanis International does hereby extend its thanks and gratitude to Past Kiwanis International President Don Canaday and that he continues to be an HonoraryMember of the Kansas District.

Kansas District Board of TrusteesCynthia Bender, District Governor

RRESOLUTION OF APPRECIATION WHEREAS, ON AUGUST 4th, 5th & 6th, 2017, the 67th Annual KansasDistrict Kiwanis International Convention was held in Overland Park, Kansas.

AND, WHEREAS, Kiwanis International Trustee, Richard “Dick” OlmsteadJr., of the Kiwanis Club of Palmdale West, California was asked to visit the KansasDistrict of Kiwanis International.

AND, WHEREAS, Kiwanis International Trustee, Richard “Dick” OlmsteadJr., of the Kiwanis Club of Palmdale West, California of the California-Nevada-Hawaii Kiwanis District, did so and attended.

AND, WHEREAS, Dick shared his knowledge and love for Kiwanis withthe members and guests attending.

THEREFORE, BE IT RESOLVED THAT the Kansas District of KiwanisInternational does hereby recognize the participation of Kiwanis International Trustee Richard “Dick” Olmstead Jr. in making the Kiwanis Experience felt by allthose in attendance.

AND BE IT FURTHER RESOLVED THAT the Kansas District ofKiwanis International does hereby extend its thanks and gratitude to Kiwanis International Trustee, Richard “Dick” Olmstead Jr. and that he is officially anHonorary Member of the Kansas District.

Kansas District Board of TrusteesCynthia Bender, District Governor

RRESOLUTION OF RECOGNITION WHEREAS, ON AUGUST 4th, 5th & 6th, 2017, the 67th Annual KansasDistrict Kiwanis International Convention was held in Overland Park, Kansas.The convention was hosted by the Kiwanis Club of Overland Park. Frank Reichart of the Overland Park Kiwanis Club severed as the convention planning chair. The Kiwanis Club and Chair’s efforts resulted in a well-organized and professionally conducted convention. The participants had an enjoyable, educational and memorable experience.

THEREFORE, BE IT RESOLVED THAT the Kansas District of KiwanisInternational does hereby recognize the participation of the Kiwanis Club of Overland Park and the Convention Chair Frank Reichart, Kiwanis Club of Overland Park.

AND BE IT FURTHER RESOLVED THAT the Kansas District ofKiwanis International does hereby extend its thanks and gratitude to the Kiwanis Club of Overland Park for an excellent 2017 District Convention.

____Kansas District Board of Trustees

Cynthia M. Bender, District Governor

Documents

2016-2017 KANSAS DISTRICT BOARD OF … weekend. All proceeds will go ... half with Rock Springs and half with the 50th ... meeting and review the policy manual for corrections