2016 Budget Process - RevisedSpecial Committee of the Whole (Budget)June 22, 2015

Presenters: Mike Mayes – Director, Financial Services/TreasurerAmber Chard– Senior Communications Specialist

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Topics

• Review of the 2015 process

• 2016 Budget ProcessSchedule

What’s new

• Public Engagement & Communications Plan

• Next steps

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• Continuous improvement

What worked well

What will be improved

What we heard from residents

Ideas and lessons for 2016

Review of the 2015 Process

Proposed 2016 Budget Schedule - Overall

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ACTIVITY DATE STATUS

Budget process and community engagement presented to Committee of the Whole for approval by Council

June 22 IN PROGRESS

Treasurer meets one-on-one with Members of Council

July to September

Community Engagement July to September

Fees & Charges for early approval – Committee of the Whole Public Meeting

August 31

Fees & Charges for early approval – Council approval September 14

continued . . .

Proposed 2016 Budget Schedule - Overall

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Activity Date Status

Committee of the Whole Presentation – Preliminary draft budget (presentation of Community Engagement results to date)

October 19

Draft budget information available to public and on website

October 26

Committee of the Whole – Public Meeting on the draft budget

November 9

Committee of the Whole - Public Meeting on the draft budget and remaining Fees & Charges

November 16

Proposed 2016 Budget Schedule - Overall

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Activity Date Status

Date being held for possible Special Committee of the Whole (budget)

November 23

Council approval of the Budget and remaining Fees & Charges November 30

Committee of the Whole - additional date for budget deliberations if required

December 7

Council - additional date for budget approval if required December 14

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Administrative Guidelinesfor the 2016 Budget

• Maintain the same level of service for a growing municipality

• Inflationary pressures

• Annualization of 2015 enhancements

• CYFS implementation of Fire Master Plan Update

• Implementation of the Recreation Master Plan (Playbook)

• Fees and charges target increase of 3.5% for volume and rates

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What’s New

• Council strategic priorities• Improvements in internal efficiencies and

effectiveness• 10 - year capital budget• 4 – year operating budget outlook

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Public Engagement and Communications

You can have say in how Newmarket spends your tax dollars -Newmarket Era, January, 2015

 

“There are several ways you can make your voices heard.”

“We encourage all residents to get involved and help shape the future of Newmarket.”

“Public engagement is an integral part of the budget process.”

“Results will… help Council know how residents would like to see tax revenues invested.”

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Public Consultation and Engagement

INFORM

Residents of the 2016 budget process, key

dates and engagement

opportunities.

ENGAGE

and Inspire residents to ‘Get Involved’ and let us know how they

would like to see their tax dollars

spent.

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Online budget tool

SERVICE CATEGORY

2013 Average Choice

Incl. maintain

2014 Average Choice

Incl. maintain

2015 Average Choice

Incl. maintain

Bylaw Licensing Services 98.4% 99.7% 96.16%

Community Programs/Events 99.8% 100.5% 98.42%

Facilities, Parks and Trails 101.5% 101.8% 100.38%

Fire Services 99.1% 99.2% 96.57%

Planning and Development Services 99.1% 101% 98.09%

Public Library Services 98.6% 100.6% 96.96%

Roads, Bridges and Sidewalks 101.5% 101.8% 102.08%

Solid Waste Management 100.3% 100.3% 99.73%

2014 Community Survey: 84% of residents felt they were receiving fair value for their taxes and 95% of residents are satisfied living in Newmarket.

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Tactics

Website

Community events

Media releases

Advertisements Budget tool

Social media

Focus group

E-newslettersMail out

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Next Steps

• Treasurer to meet one-on-one with Members of Council

• Start of community engagement

• Presentation of preliminary draft budget on October 19

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Questions?