Proceeding of Special meeting of the Cantonment Board, Ajmer held on 06.04.2018 at ~ 1500 hours in the conference hall at Cantonment Board Office, Ajmer.

MErll,BER PRESENT:

1. 2. 3. 4. 5. 6. 7. 8

Col. Y. S. Lehl H. S. Meena Sh. Amit Ahir Lt Col M.S. Dhaka Shri Surender Singh Smt. Vijay Laxmi Vijay Shri Dheeraj Yadav Shri Manhor Gopal Lakhan

MEMBER NOT PRESENT:

1. 2. " ..).

4.

Shri Abu Suffian Chouhan Brig. S. K. Sharma Major A. S. Jha Smt. Jyoti Baghela

SPECIAL INVITEES NOT AVAILABLE:

President Member-Secretary Vice President Nominated Member Elected Member Elected Member Elected Member Elected Member

Nominated Member Nominated Member Nominated Member Elected Member

1 . Shri V asudev Devnanai, Hon'ble Minister of State for Education (Independent Charge),

M.L.A. Ajmer North, Ajmer.

2. Shri Bhupender Yadav, Hon'ble Member of Parliament (Rajyasabha), Ajmer.

Review proceedings of Ordinary Board meeting held on 23.02.2018 were reviewed and progress found satisfactory.

Agenda for an Special Meeting of the Cantonment Board, Ajmer Schedule to be held on 06.04-2018 at 1500 hours in the Office of the Cantonment Board, Ajmer.

RESUME: Review proceedings of Special Board meeting held on 23.02.2018 were reviewed and progress found satisfactory.

Before start the meeting Lt. Col. M.S. Dhaka, nominated member took oath under section 17 of the Cantonments Act, 2006 (Signed Oath performas ) have been kept in the file.

1- ACCOUNTS: To note and approve the monthly accounts of receipt and Expenditure for the months from October, 2017 to March, 2018 as detailed below:-

OCTOBER 2017 ... RECEIPT EXPENDITURE

Opening Balance 5705704.16 Establishment (OCT., 2017) Rates and Taxes 30226.00 A2(a) UDC/A.P. 113446.00 Sale of water 800.00 A 3 Allowances 18100.00 Interest on Investment 4804535.47 B2(a) Tax Clerk 59223.00 Public Garden 3900.00 D 3 (J.E.) 20000.00 Fines 1000.00 E 5 (A) C.P.M. 44100.00 Service Charges 16000000.00 E 6 (a) Garden 41640.00 Warrant N.D. 300.00 F 1(a) Medical 33423.00 Copying fees 92 .00 F4 (a) Consy. 152496.00 Advance/Deposit 17365.00 F 5 (a) Water supply 54709.00 Other Items 4094.12 F 9 (a) Milty. Consy. 272437.00

11Page

Withdrawal ofFDRs 49036652.00 TOTAL EST. EXP. 809574.00 CONTINGENCIES: A 4 - Office Cont. 60112.00 E 2 (b) Lighting Cont. 37143.00 F 1 (b) Medical Cont. 29109.00

-r F 4 (b) Conservancy Cont. 47736.00

F 5 (b) Water Supply Cont. 135422.00 F 9 (b) Milty. Cont. 16663.00 TOTALRS. 326185.00 D - M & R (C.F. Property 115400.00 Prithviraj Udyan) D-2 E store 12241.00 G- News paper 1749.00 H-1 (a) Other Expenditure: 16819.00 Pension CONT. Law Charges 33100.00 Miscellaneous (Cracker etc.) 43020.00 Advance/Deposit I 07375.00 Closing Balance 74139205.75

TOTALRS. 75604668.75 TOTALRS. 75604668.75

NOVEMBER 2017 ., RECEIPT EXPENDITURE

Opening Balance 74139205.75 Establishment (NOV., 201 TI_ Sale of water 250.00 A2(a) UDC/A.P. 99738.00 Public Garden 1300.00 A 3 Allowances 36217.00 Ordinary grant-in-aid 600000.00 B2(a) Tax Clerk 50794.00 Other Items 2000.00 D 3 (J.E.) 20000.00

E 5 (A) C.P.M. 37609.00 E 6 (a) Garden 34357.00 F l(a) Medical 38653.00 F4 (a) Consy. 104396.00

F 5 (a) Water supply 51266.00 F 9 (a) Milty. Consy. 176320.00 TOTAL EST. EXP. 649350.00 CONTINGENCIES: A 4 - Office Cont. 41699.50 E 2 (b) Lighting Cont. 45822.00 F 1 (b) Medical Cont. 9000.00 F 4 (b) Conservancy Cont. 12099.00 F 5 (b) Water Supply Cont. 156622.00 F 9 (b) Milty. Cont. 12100.00 TOTAL RS. 277342.50 D- M & R (C.F. Property- 197693.00 Prtithviraj Udyan) H 1 (a) Other Expenditure: 16819.00 Pension CONT. Investment 34000000.00

Closing Balance 39601551.25 TOTALRS. 74742755.75 TOTALRS. 74742755.75

2/Page

DECEMBER, 2017 RECEIPT EXPENDITURE

f----_ . Opemng Balance 39601551.25 Establishment

(DECEMBER., 2017) Rates and Taxes 54812.00 A2(a) UDC/A.P. 99033.00 Sale ofwater 800.00 A 3 Allowances 18100.00 Public Garden 1300.00 B2(a) Tax Clerk 53134.00 Other Item 4260.00 D 3 (J.E.) 16000.00 Advance/Deposit 631.00 E 5 (A) C.P.M. 36860.00

E 6 (a) Garden 32172.00 F 1(a) Medical 38222.00 F4 (a) Consy. 109022.00 F 5 (a) Water supply 44594.00 F 9 (a) Milty. Consy. 226529.00 TOTAL EST. EXP. 673666.00 CONTINGENCIES: A 4 - Office Cont. 110737.00 E 2 (b) Lighting Cont. 60450.00 F 1 (b) Medical Cont. 7500.00 F 4 (b) Conservancy Cont. 29926.00 F 5 (b) Water Supply Cont. 182150.00 F 9 (b) Milty. Cont. 10338.00 TOTALRS. 401101.00 D - M & R(C.F. Property 165692.00 Office) D2(f)Misc. Public Imp. 24214.00 H 1 (a) Other Expenditure: 16819.00 Pension CONT. Stationer/Postage 14815.00 Miscellaneous 3965.00

Investment 36000000.00 Closing Balance 2363082.25

TOTALRS. 39663354.25 TOTALRS. 39663354.25 JANUARY 2018 ,

RECEIPT EXPENDITURE

Opening Balance 2363082.25 Establishment (JANUARY., 2018)

Rates and Taxes 25111.00 A2(a) UDC/A.P. 93798.00 Fine 1500.00 A 3 Allowances 26648.00 Public Garden 2600.00 B2(a) Tax Clerk 50229.00 Copying Fees 15.00 D 3 (J.E.) 20000.00 Sale of water 400.00 E 5 (A) C.P.M. 34845.00 Advance 2300.00 E 6 (a) Garden 30272.00

F 1(a) Medical 36962.00 F4 (a) Consy. 104872.00 F 5 (a) Water supply 42154.00 F 9 (a) Milty. Consy. 192073.00 TOTAL EST. EXP. 631853.00 CONTINGENCIES:

3jPage

A 4 - Office Cont. 38789.00 E 2 (b) Lighting Cont. 133031.00 F 1 (b) Medical Cont. 47293.00 F 4 (b) Conservancy Cont. 17568.00 F 5 (b) Water Supply Cont. 165856.00

f-----r F 9 (b) Milty. Cont. 8415.00 !--

TOTALRS. 410952.00 D - M & R(C.F. Property 184670.00 Office) D 2(c) Store 26970.00 D2(f)Misc. Public Imp. 49116.00 H 1 (a) Other Expenditure: 16819.00 Pension CONT. J. Survey of Land (Building 148000.00 Bye-laws) L-3 Printing Stationery 12333.00 Closing Balance 914295.25

TOTALRS. 2395008.25 TOTALRS. 2395008.25

FEBRUARY 2018 , RECEIPT EXPENDITURE

Opening Balance 914295.25 Establishment (FEBRUARY., 2018)

Sale of water 1400.00 A2(a) UDC/A.P. 94668.00 Public Garden 1300.00 A 3 Allowances 49210.00 Other Items 4777.28 B2(a) Tax Clerk 50229.00 Water Tax/charges 36461.00 D 3 (J.E.) 20000.00 Copying fees 210.00 E 5 (A) C.P.M. 35649.00 Interest on Investment 63235.00 E 6 (a) Garden 33800.00 Withdrawal ofF.D.R. 5500000.00 F 1(a) Medical 40129 .. 00 Advance 12000.00 F4 (a) Consy. 113342.00 Deposit 25.00 F 5 (a) Water supply 54790.00

F 9 (a) Milty. Consy. 208841.00 TOTAL EST. EXP. 700658.00 CONTINGENCIES: A 4 - Office Cont. 435102.00 E 2 (b) Lighting Cont. 69612.00 F 1 (b) Medical Cont. 8226.00 F 4 (b) Conservancy Cont. 51984.00 F 5 (b) Water Supply Cont. 173932.00 F 9 (b) Milty. Cont. 3424.00 TOTALRS. 742280.00 D - M & R(C.F. Property 195100.00 Office) D 2(c) Store 1014.00 D2(f)Misc. Public Imp. 27446.00 H 1 (a) Other Expenditure: 16819.00 Pension CONT. Advance 12000.00 Closing Balance 4838386.53

TOTALRS. 6533703.53 TOTALRS. 6533703.53 MARCH, 2018

RECEIPT EXPENDITURE

41Page

Opening Balance 48,3 8,3 86.53 Establishment (March., 20 18)

Rate & Taxes 1,12,050.00 A2(a) UDC/A.P. 14138.00 Sale ofwater 2200.00 A 3 Allowances 18100.00 Interest on Investment 1,62,930.00 0 3 (J.E.) 23077.00

f--· 1950.00 E 5 (A) C.P.M. 9636.00 PL.ulic Garden Fees

Fines 1500.00 E 6 (a) Garden 4034.00 Other Building CF 56,240/- F 1(a) Medical 23084 .. 00 Shops Rent Warrant NO 2,025.00 F4 (a) Consy. 12597.00 Military Conservancy 2124756.00 F 5 (a) Water supply 16850.00 Advance/Deposit 36,926 F 9 (a) Milty. Consy_. 31509.00 Other Items 7,510.00 TOTAL EST. EXP. 153025.00 Withdrawals of FDRs 95,00,000.00 CONTINGENCIES:

A 4 - Office Cont. 176006.00 E 2 (b) Lighting Cont. 582987.00 F 1 (b) Medical Cont. 49604.00 F 4 (b) Conservancy Cont. 366246.00 F 5 (b) Water Supply Cont. 143529.00 F 9 (b) Milty. Cont. 3353.00 TOTALRS. 1321725.00 0 - M & R(C.F. Property 49170.00 Office) 0 2(b) Road 751111.00 G- News Paper 1682.00 H 1 (a) Other Expenditure: 4800000.00 Pension CONT. Law Charges 14400.00 Charges fort Audit Fees 28956 Advance/Deposits 20600.00 Closing Balance 9705804.53

TOTAL RS. 1,68,46,473.53 TOTALRS. 1,68,46,473.53

RESOLUTION 1 :Considered and approved.

2. REVISION OF RATES OF PROPERTY, LIGHTING TAX AND WATER TAX AS IMPOSED.

Reference Cantonment Board Res. No. 04 dated 09.08.2011 .

Reference Govt. of India, Min. of Defence, Dte. General Defence Estates, Raksha Sampada Bhawan, New Delhi letter No. 66/1 /C/DE/2003 dated 15.06.2011 placed on the table.

To consider matter of revision of rates of House Tax, Lighting Tax & Water Tax as imposed vide SRO No. 49, as notified vide Gazette notifications dated 30.01.1971 published in Gazette of India, Part II Section 4, SRO No. 54 notified vide Gazette notifications dated 23.01.1974 published in Gazette or India Part II Section 4 and SRO No. 258 notified vide Gazette notifications dated 17.07.1965 published in Gazette oflndia Part II Section 4 respectively. The rates of House Tax, Lighting Tax and Water tax were imposed on different Annual retable value laid down in schedule of above SRO(s). Above House Tax, Lighting Tax & Water Tax imposed vide Cantonment Board Res. No. 4 dated 09.08.2011.

5I Page

Now rate of House Tax, Lighting Tax & Water Tax levied vide above SRO(s) is @ due to be revised. The proposed revision is indicated against each existing rates of concerned schedule as attached with note ofTax Clerk dated 10.11.2017.

As per provisions of section 66 (2) of Cantonments Act, 2006, revision of rates of taxes is mandatory after every five years. Board is the competent authority to decide on the matter. Futther this should be read with section 68 of Cantonments Act, 2006.

Note of Tax Clerk dated 10.11.2017 along with proposed rates for revision as indicated in concerned schedule along with all relevant documents is placed on the table.

RESOLUTION 2 :Considered and deferred for ensuing board meeting.

3. REVISION OF RATES OF TAX ON ANIMAL KEPT FOR PROFIT AND TAX ON TRADE FOR PROFESSION:

Reference Cantonment Board Res. No.5 dated 09.08.2011.

Reference Govt.of India, Min. of Defence, Dte. General Defence Estates, Raksha Sampada Bhawan, New Delhi letter No. 66/11/C/DE/2203 dated 15.06.2011 placed on the table.

To consider matter for revision of rates under section 66 (2) of Cantonments Act 2006 in connection of following taxes:-

(a) TAX ON ANIMAL KEPT FOR PROFIT: The existing rates were imposed in 1964 and revised vide C.B. Res. No.5 dated 09.08.2011 w.e.f. 01.04.2012. The proposed enhanced rates as indicated against each item in note of Tax Clerk dated 10.11 .2017 is placed on the table along with relevant papers.

(b) TAX ON TRADE AND PROFESSION: The existing rates were imposed in 1969 and revised vide C.B. Res. No. 5 dated 09.08 .2011 w.e.f. 01.04.2012. The proposed enhanced rates as indicated against each item in note of Tax Clerk dated I 0.11.2017 is placed on the table along with relevant papers.

RESOLUTION 3 :Considered and deferred for ensuing board meeting.

4. NOTING AND CONFIRMATION OF CIRCULATION AGENDA NO. 01 DATED 07.12.2017:

To note and confirm the Circulation Agenda No. 01 dated 07.12.2017 regarding time period of Shri Mithlesh Kumar Sharma, Sanitary Inspector, (on contract basis), Cantonment Board, Ajmer will expire on 30.11.2017 The time period of Shri Mithlesh Kumar Sharma, Sanitary Inspector (on contract basis) is extended w.e.f. 07.12.2017 for six months

Relevant file is placed on the table to decide further action in the matter.

RESOLUTION 4 :Noted and approved.

5. NOTING AND CONFIRMATION OF CIRCULATION AGENDA NO. 01 DATED 08.11.2017:

To note and confirm the Circulation Agenda No. 01 dated 08.11.2017 regarding Assistant Engineer, PHED nagar upkhand - pan cham, Ajmer letter No. "f1.3l. 1 3lUf /Wn 1 ()

61Pa ge

/ 17-18 / 993-94 ~ 17.10.2017 installation of Hand pump in Paltan Bazar, Ajmer by fJ) M.L.A. Quota to give No Objection Certificate to P.H.E.D. Ajmer.

Relevant file is placed on the table.

RE(.'OLUTION 5 : Noted and approved.

6. NOTING AND CONFIRMATION OF CIRCULATION AGENDA NO. 01 DATED 03.11.2017:

To note and confirm the Circulation Agenda No. 01 dated 03.11.2017 regarding Term Contract for the year 2017-18 for repairing of building, white washing, repairing of drains, pavements etc., it is necessary to catTy out white washing in most needed Cantonment Fund properties, repair of drains, and maintenance work in Civil area is being carried out departmentally .

Relevant file is placed on the table .

... RESOLUTION 6 : Noted and approved.

7. INSTALLATION OF LED STREET LIGHT:

To note and confirm the Circulation Agenda No. 03 dated 27.12.2017 regarding Installation of LED street light. Cantonment Board, Nasirabad approved the rates vide C.B. Res. No. 08 dated 02.11.2017 lowest rates quoted by M/s. Stimulus Systems Pvt. Ltd.

Relevant file is placed on the table.

RESOLUTION 7: Noted and approved.

8. Revenue Collection/e-Receipt through Banks:

Reference Proposal dated 15 .12.2017.

Directions issued by the higher authorities vide DGDE, Delhi Letter No. 56115/Misc/DGDE/Coord/Vol-II dated 08.09.2016 and Southern Command HQ letter no. 100444/News/Q(L) dated 11.11.2017 to collection of revenue in Digital mode for Promotion of Digital Transaction under Digital India.

HDFC Bank Limited gave above proposal to this office for collection of revenue using own smart hub web application. The Bank has already give presentation on 19.12.2017 and also approached to ICICI Bank but no response received. Further a separate new bank account will have to be opened in HDFC Bank Limited for collection of revenue.

Relevant File and papers is placed on the table.

RESOLUTION 8 : Considered and approved.

9. REVISION OF PAY SCALE UNDER VIITH PAY COMMISSION:

Govt. of Rajasthan, Finance Department (Rules Division) Jaipur vide notification No. F.l5(1)F.D.(Rules)/2017 dated 09.12.2017 in which pay scales of State Govt. employees have been revised under Vllth pay commission and implemented w.e.f. 01.01.2016. Arrear is payable to its employees w.e.f. 01.01.2017 and onwards. Aforesaid order are applicable on Cantonment Fund employees.

Relevant notification is placed on the table.

71P age

RESOLUTION 9: Considered and resolved that detailed proposal be sent to higher authorities for@ obtaining necessary sanction immediately.

10. -'f NOTING OF DG DE LETTERS: I

Reference Director of Defence Estates, Min. of Defence, Southern Command, Pune letter No. 8078/Cantt./Circular/Gen./II, DE dated 12.01.2018 to note the following letters of DG DE, New Delhi :-

(i) DG DE, New Delhi letter No. 29/Business Regulation/C/DE/2012, dated 30.03.2017.

(ii) DG DE, New Delhi letter No. 70/VIP Ref-104/Agra/C/DE/17 dated 05.01.2018.

RESOLUTION 10 :Noted and approved.

11- INCREASE OF HONORARIUM OF JUNIOR ENGINEER (CIVIL) ON CONTRACT BASIS :

Reference application dated 22.01.2018 from Shri Ankuar Kumawat, Junior (Civil) (on contract basis) for increase the honorarium from Rs. 20000/- toRs. 25000/- per month last revision of pay was made vide PD, DE, SC, Pune letter No. 10533/BNI/DE, dated 15.11.2010.

To decide further action in the matter.

RESOLUTIONll :Considered and approved minimum wages be paid Rs. 25000/- per month w.e.f. 01.01.2018.

12. ESTABLISHMENT : MALE NURSE:

Reference application dated 26.02.2018 submitted by Shri Deependra Singh Rathore S/o Shri Kan Singh Rathore resident of 666/51 , H.No. 240, Pratap Nagar, Lohakhan, Ajmer to engage male nurse in Cantonment Board outdoor dispensary on contract basis for the period of 11 months. This period will be increased or decreased.

RESOLUTION 12 : Considered and approved minimum wages be paid Rs. 7000/- (Rupees Seven thousand) per month. Further board resolved that time period of Male Nurse on contract basis will be for a period of 11 months w.e.f. 11.04.2018. This period will be increased or decreased.

13. ESTABLISHMENT :

Time period of Dr. Ramesh Bhambhani, Doctor (on contract basis) is expired on 03.04.2018.

To decide further action in the matter.

RESOLUTION 13 :Time period of Doctor (on contract basis) will be extended for a period of 11 months w.e.f. 11.04.2018. This period will be increased or decreased.

81P age

14. RE-APPROPRIATION OF FUNDS FROM MINOR HEADS TO MINOR HEADS:

To consider re-appropriation of funds from Minor Heads to Minor Heads under rule 20 of the Cantonment Accounts Code, 1924 as under: -

S.No. From Budget Head Amount To Budget Head Sanctioned Increase New

1.

2.

Rs. Amount Proposed Rs. Amount

Rs. 0-2 (ab) Hospital 50,000/- 0-2 (ac) Other 5,00,000/- 7,70,000/-

C.F. properties 0-2 (c) Drains 4,50,000/-

0-2 (d) Water Supply 2,70,000/-

Total 7,70,000/-

L-4(e) Book Periodicals 2,400/- L-3 (b) Printing 10,000/- 2400/-Stationary

L-4(e) Book Periodicals 2,600/- L-3 (g) Law 25,000/- 25,000/-Charges

L-4(a) Stationary 16,000/-

L-4(j) Miscellaneous 6,400/-L-4(j) Miscellaneous 4000/- L-3 (i) Charges 25,000/- 4,000/-

for Audit Fees Total 31,400/-

Relevant file is placed on the table.

RESOLUTION 14 :Considered and approved.

ITEM TAKEN WITH THE PERMISSION OF CHAIR

15. REQUIREMENT OF PERMISES FOR INSTALLATION OF OFFSITE ATM:

To consider application dated 06.04.2018 received from Oriental Bank of Commerce, S-13, Parshwanth Colony, Anasagar Circle Road, Ajmer. for requirement of premises for installation of offsite Atm in Civil Area, Ajmer.

RESOLUTION 15: Considered and approved. Rental amount as per P.W.D. norms in this regard may be taken . Further Board resolved location of premises will be decided by the Chief Executive Officer at the earliest. Further necessary agreement be signed with Oriental Bank of commerce in this regard.

91Page

16. CHARGES FIXED FOR SUGAR TEST:

Charges have fixed of Rs. 20/- per patient for testing of sugar in Cantonment Board, Ajmer out Door Dispensary.

RESOLUTION 16 : Charges of sugar testing per patient be charged Rs. 20/- only

Sd/-xxx Member-Secretary, Cantonment Board, Ajmer Dated: 06.04.20 18

TRUE COPY

CANTONMC: ~D, AJMER CANTT.

Sd/-xxx President, Cantonment Board, Ajmer Dated: 06.04.2018

lOIP age