2018 Annual Conference Sponsorship Prospectus · 4 Te Rito Maioha Early Childhood New Zealand 2018 Annual Conference Sponsorship Prospectus ecnz.ac.nz Gold Sponsor 5 Silver Sponsor

2018 Annual Conference Sponsorship Prospectus

2 Te Rito Maioha Early Childhood New Zealand 2018 Annual Conference Sponsorship Prospectus

Foreword from CE Kathy Wolfe

Tēnā koeIt’s a great time to be involved with the early childhood education (ECE) sector as the new government starts to address some of the issues that have been holding the sector back.

Te Rito Maioha Early Childhood New Zealand’s (ECNZ) 55th Annual Conference is a wonderful opportunity for you to showcase your products or services to several hundred ECE managers and teachers, who will all be in the one place for two days.

What’s more, your support helps our organisation to realise its vision, “To shape the future of early childhood education so every child thrives and learns”.

This Sponsorship and Exhibition Prospectus 2018 outlines a range of packages that will help you raise your profile, and market your products or services at our conference.

Please get in touch with us right away to secure one of these packages.

We look forward to working with you.

Nāku noa, nā

Kathy Wolfe Chief Executive

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Consider the benefits your organisation could enjoy by supporting ECNZ’s 55th Annual Conference.The theme of the 55th Annual Conference is ECE Innovation: Curriculum for today and tomorrow, He marautanga auaha mō naianei me āpōpō, a topical theme which will attract both a large number of delegates.

Become a sponsor and grow your business by:

Promoting your products and services to 250 ECE sector managers, owners and teachers

Exposing your brand amongst key stakeholders

Accessing the decision makers in one central location

Building relationships with potential and existing clients

Gaining greater understanding of the ECE sector


ecnz.ac.nz

Gold Sponsor 5

Silver Sponsor 6

Walk and Fork 7

Coffee Cart 8

Conference App 9

Lanyard strap 10

Catchbox Microphone 11

Delegate Room Gift 11

Photographer 12

Advertisment through Conference App 13

Satchel insert 13

Exhibition 14

Exhibitor 15

Sponsorship opportunities Page

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Gold SponsorInvestment: $10,000 plus GST

The opportunity to be the official conference partner. Every delegate will be aware of who you are and how your partnership support has made this conference a success.One exhibition booth in an optimum position to engage your audience and receive maximum traffic flow.

Two full conference registrations. This includes lunch, morning and afternoon teas and attendance at all conference sessions to help you engage with delegates.

Two tickets to the Walk and Fork so that you can engage new and existing customers in a relaxed and fun atmosphere.

Two freestanding company banners displayed in the Main Auditorium alongside the main stage (banners supplied by your company). These banners will be visible during the conference opening, closing and all keynote sessions.

Personalised acknowledgement and thanks by the MC for your support and contribution throughout the conference.

Opportunity to insert up to two promotional items in the conference satchels.

Two rotating ads per conference day in the live event feed on the Conference App Artwork supplied by sponsor ready for placement. The live event feed is a hive of activity, a space where delegates interact with one another throughout the conference.

Your logo included in all marketing material. This is distributed to New Zealand’s ECE community in the lead up to conference.

Recognition as the Gold Sponsor within the Conference App (including company profile, logo, information and the ability to upload documents) and the Mini Conference Programme (which all delegates receive). Your organisation is always mentioned first and foremost as the Gold Sponsor whenever acknowledgment is given.

Your company logo on its own PowerPoint slide, acknowledging your support as the Gold Sponsor. The sponsors’ PowerPoint slides will be displayed on the main screen in between workshop and keynote sessions.

Your company logo prominently displayed and hyperlinked to your website on the ECNZ conference web pages. These web pages are the key information source for all potential and attending delegates.

Exclusive


Silver SponsorInvestment: $7,000 plus GST

A fantastic opportunity for you to be recognised as a major partner of the conference. Your brand will feature prominently throughout the two days giving you plenty of opportunities to convey your key messages to the audience.One exhibition booth to engage your audience, facilitate sales and generate new leads and enquiries.

One conference registration. This includes lunches and morning and afternoon teas so you can engage socially with delegates.

One Walk and Fork ticket so that you can engage new and existing customers in a relaxed and fun atmosphere.

Opportunity to insert one item of promotional material in the conference satchels.

One rotating ad per conference day in the live event feed on the Conference App (artwork supplied by sponsor ready for placement). The live event feed is a hive of activity, a space where delegates interact with one another throughout the conference.

Recognition as a Silver Sponsor in the Conference App (including company profile, logo, information and the ability to upload documents) and in the mini conference programme (which all delegates receive). Your organisation is always mentioned as the Silver Sponsor whenever acknowledgment is given.

Your company logo on the second tier sponsors’ PowerPoint slide, acknowledging your support as a Silver Sponsor. The sponsors’ PowerPoint slide will be displayed on the main screen.

Your company logo hyperlinked to your website which will display on the ECNZ conference web pages. These web pages are the key information source for all potential and attending delegates.

Maximum of two opportunities

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Walk and ForkInvestment: $6,000 plus GST

New this year! A prime opportunity for you to engage with delegates. The Walk and Fork is designed to allow attendees to have a meal while also being free to talk with exhibitors. It will be a fantastic evening of wine, food and entertainment.The opportunity to add glamour to your brand! This is the social highlight of the conference and will take place at the Waipuna Exhibition Lounge.

Acknowledgement of your support of the Walk and Fork with a ‘kindly supported by [your name]’ in all material advertising the Walk and Fork.

Two tickets to the Walk and Fork so that you can engage new and existing customers in a relaxed and fun atmosphere.

Opportunity for you to make a short address to the audience (maximum of five minutes). Seize this time to further ingrain your brand/product/organisation in the hearts and minds of delegates whilst demonstrating your commitment to ECE.

Prominent branding for your company at the Walk and Fork venue (two free standing banners supplied by sponsor). The conference organisers will allocate a highly visible space to ensure that your brand gets maximum impact.

Your company logo displayed on menus. Repetition of your brand is key for increasing recall.

One rotating ad per conference day in the live event feed on the Conference App (artwork supplied by sponsor ready for placement). The live event feed is a hive of activity, a space where delegates interact with one another throughout the conference.

Your company logo in the Conference App paired with information on the Walk and Fork.

Acknowledgement as the Walk and Fork Supporter in the Mini Conference Programme (if sponsorship agreed on time). Have exclusive branding rights to the Fork and Walk in all publications at conference.

Your company logo on the third tier sponsors’ PowerPoint slide, acknowledging your support as the Walk and Fork Supporter. The sponsors’ PowerPoint slide will be displayed on the main screen.

Acknowledgement as the Walk and Fork Supporter on the conference website with your logo hyperlinked to your website.

Exclusive


Coffee CartInvestment: $6,000 plus GST

The opportunity to be associated with the instant gratification that comes with a well-deserved caffeine hit. The coffee cart, barista and all the materials you need will be provided.Naming rights to the only coffee cart on site at the conference venue.

Opportunity to provide branded coffee cups. Have your brand seen in the hands of all coffee drinkers (of which we promise there will be a lot of) throughout the two days of conference (branded cups to be provided by sponsor, plain cups will be used if branded cups not available).

Provide a free coffee to all delegates up to one coffee per delegate.

Banner placement next to the coffee cart so that your brand is where everyone will be looking.


One rotating ad per conference day in the live feed on the Conference App (artwork supplied by sponsor ready for placement). The live event feed is a hive of activity and a space where delegates interact with one another throughout the conference.

Recognition as the Coffee Cart Sponsor in the Conference App.

Most popular stand people will be standing in line to get to your offering.

You company logo on the third tier sponsors’ PowerPoint slide, acknowledging your support as the Coffee Cart Sponsor.

Acknowledgement as the Coffee Cart Sponsor on the conference website with your logo hyperlinked to your website.

Exclusive

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Conference AppInvestment: $3,000 plus GST

Showgizmo is the ultimate conferencing app. If you’re looking to communicate with delegates, align your product with cutting edge technology and stand out from the crowd, this is the ideal sponsorship opportunity for you.The Conference App contains all the traditional information a delegate would expect including the timetable, keynote speaker profiles, exhibitor profiles, floor plan, abstract and sponsor advertising.

But, these are the features that really set the Conference App apart:

Live feed – the live feed is a social networking space and a hive of activity where attendees contribute to a Twitter-like feed throughout the conference.

Push notifications – the ability to communicate with delegates via instant messages, direct to their device.

Available to delegates prior to the conference and up to a year after.

Works on all Android and iOS devices.

Can run polls and surveys.

Provides a digital passport that drives delegates to exhibitors.

The Conference App is a tool that we expect delegates to use CONSTANTLY.

Your investment will buy:

‘Pole Position’ on the event poster on the Showgizmo Conference App. The event poster is the first thing people see when logging into the event and each subsequent time they return to the home screen on the Conference App. It is the most valuable positioning within the app (artwork supplied by sponsor ready for placement).

Association with the Conference App. Each time the Conference App is mentioned in print or by the MC, your sponsorship of the app will be stated.

Poster branding – posters with QR codes promoting the Conference App and exhibitors will be placed throughout the venue. Your sponsorship of the app will be on each of these posters.

Profile listing with unlimited number of document uploads.

Three push notifications on each day of the event.

A live poll on a topic of your choice.

Please note:

Advertising through the Conference App is not exclusive to the Conference App Sponsor.

A significantly reduced mini programme will still be provided to all delegates as we make the transition from paper to digital.

Sponsor profile, ‘PUSH’ notifications and much more.


Lanyard strapInvestment: $3,000 plus GST

The opportunity to see all of the delegates wear your company name and/or logo around their necks.

High visibility of your brand as all delegates are required to wear their lanyards during all conference events and workshop sessions.Your logo and/or name on all delegate lanyard straps (1 colour, 1 print).


Exclusive

11

Catchbox Microphone

Investment: $1,000 plus GST

An exciting new opportunity this year will see your branding printed onto two separate ‘Catchbox’ audience microphones. In an attempt to cut out the microphone runner, the Catchbox (a throwable microphone) gets everyone involved and will really test delegate’s eye and hand skill co-ordination and provide a positive fun brand association.2 X Microphones.

Exclusive naming rights to the microphone and recognition by the MC of your sponsorship.

The microphone will be printed with your logo.

Opportunity to include your promotion material in the delegate’s Conference bags.

Recognition as a sponsor in/on all collateral Conference materials, correspondence, website, holding slides and banners.

Delegate Room Gift


Te Rito Maioha New Zealand, in conjunction with the sponsor, will provide a wonderful local gift delivered to delegates staying at the selected conference hotel – Waipuna Hotel and Conference Centre. This is a great way to make delegates feel welcome on arrival to their room, in addition to raising awareness of your brand and product before conference begins, and can include a personal message from the sponsor.The gift will be printed with your logo, along with the conference logo depending on space.


Recognition as a sponsor in/on all collateral Conference materials, correspondence, ebsite, holding slides and banners.


Photographer


Sponsor the photographer and the associated pictures of the event. The pictures will be of the speakers, social evenings, and exhibition spots. These pictures will be subsequently published on our website and are frequently accessed by delegates and members well after the event.Your business name will be linked to the online publication of the photographs.

Opportunity to dress the photographer in brand colours – eg: T-shirt or Hat (must be supplied by you).

The master of ceremonies will recognise your business as sponsoring the photographer.


Recognition as a sponsor in/on all collateral Conference materials, correspondence, website, holding slides and banners.

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Advertisement through the Conference App

Investment: $350–800 plus GST

Brand and product exposure to every delegate on a daily basis during and after the conference.The live event feed is an exposure powerhouse. It’s a hive of activity, a space where delegates interact with one another throughout the conference. Advertisers get regular visibility as ads appear in the feed. Please note the traditional paper based conference handbook has been replaced by the Conference App. There will be a paper mini programme available to delegates but advertising is not available in it.

Options:

• One ad per conference day (2 ads) $350 + GST.

• Two ads per conference day (4 ads) $500 + GST.

• Three ads per conference day (6 ads) $600 + GST.

• Six ads per conference day (12 ads) $800 + GST

Further options by arrangement. (Artwork to be provided by sponsor)

The conference organisers make sure that the Conference App is a comprehensive source of information. This way you can be sure many delegates will use their apps (and see your advertisement) during the conference. Delegates also refer to their conference app long after the conference has finished for up to one year later – to check contacts, notes and supporting materials.

Satchel insert

Investment: $300 plus GST

Your advertising material directly into the hands of your target market.Ensure that your product/advertising material is being put straight into the hands of all delegates.

Promote your brand/product with one promotional item for inclusion in the conference satchel. Insert supplied by you – approximately 300 items required.

Your insert can be a leaflet or you can make sure your brand can’t be missed by adding a product of your own or branded item, some examples are a USB stick, pen, notepad, sample size confectionary, or discount voucher.


Exhibition Why exhibit?

Exhibitions are one of the most cost effective marketing methods offering face-to-face contact with potential customers. Be there to:Make face-to-face contact with prospective customers.

Establish new relationships and build on existing ones.

Generate new business and make sales onsite.

Meet with people in a stimulating and welcoming environment.

Allow people to experience your product physically and emotionally; let them touch and sample your product.

Showcase and make your product known to new people.

Maintain and reinforce loyalty with existing customers.

Entice people away from the competition because you’re attending and they’re not!

Differentiate and establish your brand in your marketplace.

Interact with a captive audience who are your target market.

The ECNZ 55th Annual Conference exhibition will give your company the opportunity to promote its products and services directly to purchase decision makers in your target market.

The exhibition will take place at Waipuna Hotel and Conference Centre (a fantastic venue), Auckland. The organising committee welcomes you to join us in Auckland and use this excellent opportunity to network and promote your organisation profile.

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Exhibitor

Investment: $900 plus GST

One trade booth. One exhibitor registration including: Name badge, Paper Programme, morning and afternoon teas and lunches – this entitles one person to staff the exhibit but does not allow access to the conference sessions or social functions.

A 50 word company profile in the Paper Programme.

One complimentary ticket to the Walk and Fork event so you can socialise and network with delegates. Extra Walk and Fork tickets can be purchased for $49 per ticket.

Your booth includes:

• A space 2.4m wide x 1.8m deep.

• Velcro receptive panels, with a height of 2.3m. Panels will be supplied for two or three sides of the stand, depending upon individual requirements.

• Two spotlights.

• A 10 amp power supply with 4 pin multi-box power point.

• Company name board (maximum 20 characters on black and white board).

Extra booth personnel can register later at $250 + GST. This includes all morning and afternoon teas and lunches for the duration of the conference and a name badge. Additional booth staff wishing to attend sessions must register as conference delegates and pay the appropriate registration fee.

Exhibition Timetable (Subject to change) Stand Pack In Thursday 19 July 2.00pm – 6.00pm

Open Hours Friday 20 July 10.00am – 4.00pm Walk and Fork 5.30pm – 8.30pm Saturday 21 July 10.45am – 5.00pm (Please note delegates may arrive earlier on Saturday morning as the proper progarmme begins 9.15am. You may wish to attend earlier to capture any available business.)

Stand Breakdown Saturday 21 July 5.15pm – 6.15pm

Additional equipment

Pre-constructed booths will provide a professional image and valuable display space for you to enhance the pre-sentation of your products and information.

We encourage you to be innovative with your booth using unique stand designs and offering giveaways. This will improve the look and appeal of your stand.

Any additional equipment required such as display units, shelving, stools, audio visual equipment etc can be or-dered through the conference secretariat:

Shelley Cunningham CD Event Management

[email protected] 021 790 361


Exhibition floor plan

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Sponsorship and Exhibition Application formCompany/Organisation (this name will appear on any print material / maximum 20 characters for exhibition signage)

Name of contact

Position within company/organisation

Address

Work phone Mobile

E-mail

Sponsorship (please advise which option chosen) $

Exhibition

Exhibition booths: $900 + GST

Additional personnel: $250 + GST

(please advise number of booths and additional personnel)

Booths $

Personnel $

Booth location (please select your preferred location)

First choice:

Second choice:

Third choice:

Signed

(your signature acknowledges your agreement to the terms and conditions

available on the ECNZ Conference website or emailed to you)

Date

Method of Payment

On receipt of this application form, the conference organisers will issue a letter of confirmation together with an invoice for the amount payable. A non-refundable deposit of 50% of the invoice is due within 10 working days of date on invoice to confirm the exhibition space, with full payment received no later than 30 May 2018. Exhibition spaces will be allocated on receipt of payment (at least 50%) with priority to the Gold Sponsor.

If 50% payment is not made within 10 working days from date of invoice, then your space may be offered to the next company on the waiting list.

Return of form details

Please send this application form to:

Shelley Cunningham ECNZ Conference 2018 C/- CD Event Management P O Box 74 292 Greenlane AUCKLAND 1546

T 09 215 3377 M 021 790 361 E [email protected]

The ECNZ Conference committee will contact you regarding your request. There are a limited number of sponsorship and exhibition opportunities and we appreciate your support.


Flexible packages We are flexible and willing to work with you to achieve the best promotion combination for your organisation. Benefits to sponsors are commensurate with the level of investment and the earlier the sponsorship commitment is made, the greater the exposure through all pre-conference publicity and advertising.Sponsorship packages are aimed at providing sponsors with a worthwhile return on investment.

We are confident that the benefits of sponsorship will offer effective exposure for your company not only over the period of the conference but also in the years to come.

Please contact Shelley Cunningham to discuss on 021 790 361 or [email protected]

Seal the deal now!

Simply fill out the application form at the end of this prospectus and send it in!

If you have any questions, suggestions or require any additional information about any part of this prospectus, please contact us at any time.

Shelley Cunningham CD Event Management [email protected] 021 790 361

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Gold

($10

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Silv

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($7,

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Bro

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($6,

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Bro

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– C

off

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($6,

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Support

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– K

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$3,0

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Support

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– Lanya

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($3,

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Support

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dve

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($30

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Support

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atc

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($30

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Confe

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pp S

ponso

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3,00

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Conference partner X

Exhibition booth X X

Conference registration X2 X

Ticket to the Walk and Fork X2 X X2

Rotating advert in the live event feed per day (Conference App) X2 X X X X

Pole position in the Conference App X

Satchel insert X2 X X

Logo hyperlinked on ECNZ Conference website X X X X X X

Banner displayed in respective venue X2 X2 X

Logo included in all pre-conference promotional material X

Fully-branded post-conference email X

Logo on sponsors PowerPoint X X X X

Acknowledgment as sponsor within the Conference App X X X X X X X

Push notifications in the Conference App X

Overview

Documents

2018 Annual Conference Sponsorship Prospectus · 4 Te Rito Maioha Early Childhood New Zealand 2018 Annual Conference Sponsorship Prospectus ecnz.ac.nz Gold Sponsor 5 Silver Sponsor