CONTENTS

CONTENTS ........................................................................................................................................................ 2

1. UPCOMING VOLLEYBALL EVENTS ................................................................................................ 4

2. IMPORTANT DATES AND INFORMATION ................................................................................. 5

2.1 Venue ............................................................................................................................................ 5

3. TOURNAMENT RULES AND REGULATIONS ............................................................................. 6

3.1 NOMINATIONS ........................................................................................................................... 6

3.1.1. HOW TO NOMINATE ............................................................................................................ 6

3.1.2. PAYMENT INFORMATION .................................................................................................. 6

3.1.3. LATE ENTRIES ......................................................................................................................... 6

3.2 TEAM COMPOSITION ................................................................................................................. 7

3.3 COMPETITION FORMAT ............................................................................................................ 7

3.3.1. COMPETITION ........................................................................................................................ 7

3.3.2. GRADING .................................................................................................................................. 7

3.3.3. VOLLEYBALL RULES ............................................................................................................. 7

3.3.4. FORFIETS .................................................................................................................................. 8

3.3.5. MATCH FORMAT .................................................................................................................... 8

3.3.6 FINALS FORMAT .......................................................................................................................... 8

3.4 DUTY................................................................................................................................................ 9

3.5 POINTS SYSTEM ............................................................................................................................ 9

3.6 INJURIES AND INSURANCE ...................................................................................................... 10

4. DISPUTES, PROTESTS AND APPEALS ......................................................................................... 11

4.1 DISPUTES .................................................................................................................................... 11

4.2 PROTESTS AND APPEALS ........................................................................................................ 11

4.3 PROCEDURE FOR LODGING A PROTEST DURING THE GAME .......................................... 11

4.4 PROCEDURE FOR LODGING AN APPEAL ............................................................................... 12

5. FORCE MAJEURE ................................................................................................................................... 12

6. APPENDICES ......................................................................................................................................... 13

6.1 VWA MEMBERSHIP AGRREMENT & CODE OF CONDUCT ................................................ 13

6.2 INJURY REPORT FORM .......................................................................................................... 14

1. UPCOMING VOLLEYBALL EVENTS

1.1 Western Australia

1.2 National Events

DATE EVENT

5-11 December

2021(TBC) Australian Volleyball Schools Cup

TBC Australian Volleyball League

For additional information check the 2020 Calendar Section on the Volleyball WA Website.

DATE EVENT

7-March-21

(22-Feb-21)

Think Again High School Beach Cup Term 1

(Nominations Close)

26/27/28/29-April-21

Australian Junior Beach Volleyball

Championships

(Coolangatta Beach, QLD)

30 April/1/2 May-21 Australian Beach Volleyball Schools Cup

(Coolangatta Beach, QLD)

7-May-21

(5-April-2021)

WAVL Junior League

(Nominations Close)

Begins 10-May-21 WA Youth Indoor Preseason Program

20-August-21

(30-July-21)

WA Schools Cup Year 11-12

(Nominations Close)

26/27-August-21

(30-July-21)

WA Schools Cup Year 7-10

(Nominations Close)

28-August-21 WA Schools Cup Honours Finals

Begins 18-Oct-21 WA Youth Beach Preseason Program

23-Oct-21 Club’s Conference and Awards Dinner

14-Nov-21

(29-Oct-21)

Think Again High School Beach Cup Term 4

(Nominations Close)

October 2021 – April 2022 Alcohol. Think Again Beach Volleyball Tour

2. IMPORTANT DATES AND INFORMATION

KEY DATES

2.1 Venue

Courts will be located at City Beach on the North Side of Clancy’s at 187 Challenger Parade, City

Beach. Inner City Beach (if required pending entry numbers) at 180 Charles St West Perth. Venue

layout map will be available on the day for court numbers.

DATE Term 1 Beach Schools Cup Term 4 Beach Schools Cup

22 February 2021 Close of Nominations and Teams

lists

24 February 2021 Nomination invoices sent to Schools

25 February 2021 Deadline for changes to team lists

(Teams forfeit the nomination fee

if they pull out after this date)

2 March 2021 Deadline for payment of

nomination fees (Only financial

teams will be included in the

fixtures)

3 March 2021 Fixtures released ($100 fine if a

team pulls out on this day or

after)

7 March 2021 Think Again High School Beach

Cup

27 October 2021 Close of Nominations and Teams

lists

28 October 2021 Nomination invoices sent to Schools

4 November 2021 Deadline for payment of

nomination fees (Only financial

teams will be included in the

fixtures)

5 November 2021 Deadline for changes to team lists

(Teams forfeit the nomination fee

if they pull out after this date)

9 November 2021 Fixtures released ($100 fine if a

team pulls out on this day or

after)

14 November 2021 Think Again High School Beach

Cup

3. TOURNAMENT RULES AND REGULATIONS

3.1 NOMINATIONS

3.1.1. HOW TO NOMINATE

The tournament is open to all Western Australian schools. To nominate please complete the online

nomination form. If you have any issues with registration, please contact

competitions@vollyballwa.com.au.

ONLINE FORMS:

TERM 1 Schools – https://bit.ly/3mrM94H Individual Pairs - https://bit.ly/39yasKp Individual 4-a-side - https://bit.ly/3g1iRYi

TERM 4 Schools – https://bit.ly/36mep2V Individual Pairs - https://bit.ly/36qQEXv Individual 4-a-side - https://bit.ly/3fYXczL

For those players that are not a current VWA member, membership is included in the nomination

fee.

It is the player’s responsibility to read the ‘Volleyball WA Membership Agreement & Code of

Conduct’ that is included in Appendix 6.1. This is also available on our website:

https://www.volleyballwa.com.au/wp-content/uploads/2013/08/VWA-Membership-Agreement-

Code-of-Conduct.pdf

3.1.2. PAYMENT INFORMATION

Nomination fee: $106 per 4-a-side team, $81 per Pairs Open team. Schools will be invoiced

following the close of all nominations

Acceptable payment methods:

- Cheque to: Volleyball WA (include invoice number in the back of the cheque)

- Credit Card over the phone: 9228 8522 (3% surcharge)

- EFTPOS

- Direct Debit: BSB 066 106, ACC 902237

Individual teams that sign up for Schools Cup Beach cannot play in the tournament if they have

not paid for their team entry prior to the commencement of the event. Teams will need to present

a receipt of payment at the technical meeting or by an email to juniors@volleyballwa.com.au if this

has not been paid by the Tuesday before the tournament.

Deadline for payment: Term 1 – 2nd March 2021, Term 4 – 4th November 2021

3.1.3. LATE ENTRIES

NO LATE ENTRIES ARE GUARANTEED ACCEPTANCE. Late entries will only be accepted if it

benefits the competition draw (i.e. to replace a bye or another withdrawal).

Volleyball WA may need to refuse team nominations if it benefits the structure of the tournament.

Teams who nominate first will take preference if such a situation occurs. As a result VWA strongly

encourages schools to nominate early to avoid the possible removal of teams.

3.2 TEAM COMPOSITION

Pairs Open– Two players per team only. Both players must be the same gender. Players may play

in one team only.

4-a side – teams must start with 4 players on the court but may have substitute players. In the

event of an injury a team may start the game with three players. Players may play in one team

only.

3.3 COMPETITION FORMAT

3.3.1. COMPETITION

The tournament is open to all schools, country associations and community teams that qualify for

school aged tournaments. (Athletes must currently be attending a secondary school). Athletes are

only required to be of school age and do not necessarily have to attend the same school to

compete.

The 4-a-side competition will be divided by gender (Boys and Girls), year groups (7/8, 9/10 and

11/12 and grades (A and B). The Pairs Open competition will only be divided by gender (Boys and

Girls).

All members of the School Team must play a minimum of 2 round robin games in order to qualify

for finals. Match Time – 5 minute warm up + 15 minute game. The game end will be

signaled/announced.

One time out is allowed per game per team of 30 seconds. Substitutions may be made on a

rotation basis. Teams switch sides on court during the match, when the score reaches a multiple

of 10 (for example 4-6, or 13-7). This is to eliminate advantages caused by weather and court

conditions.

3.3.2. GRADING

Volleyball WA will endeavor to grade teams according to their nomination. However, due to

number of entries merge of grades might be necessary.

3.3.3. VOLLEYBALL RULES

The competition will follow the FIVB (Federation Internationale de Volleyball) Official Volleyball

Rules 2017-2020.

http://www.fivb.org/EN/BeachVolleyball/Document_Refereeing/FIVB-

BeachVolleyball_Rules_2017-2020-EN-v05.pdf

Net Heights: Girls - 2.24m

Boys year 7/8 – 2.24m

Boys - 2.43m

3.3.4. FORFIETS

If a team is not present 5 minutes into the start of the game it will be declared a forfeit.

3.3.5. MATCH FORMAT

3.3.6 FINALS FORMAT

If a Division has more than one pool, then a cross over finals format will apply.

If a Division has more than two pools the finals format will be determined based on number of

pools and court availability. This will be determined by the VWA Competition and Events

Coordinator.

ROUND MATCHES

Matches will be rally point – i.e. points are scored off every rally

regardless of whether the team has the serve.

One set first to 40 points uncapped. The team with the most

points at the end of time wins. If teams are even at the end of the

game the next point wins – there are no draws.

Time limit: 15min Game

5min Warm-up

30 sec time out per game

SEMI FINALS

Matches will be rally point – i.e. points are scored off every rally

regardless of whether the team has the serve.

One set first to 40 points uncapped. The team with the most

points with a minimum two point advantage at the end of time

wins. If teams are even at the end of the game a lead of two points

is required. Game may go past time for this to occur.

Time limit: 15min Game

5min Warm-up

30 sec time out per game

GRAND FINALS

DIVISION A & B

Matches will be rally point, first to 30 points uncapped. A lead of

two points is required.

Untimed

30 sec time out per game

3.4 DUTY

All teams will be assigned “duty” during a tournament, this means providing a referee and scorer

for another game. If it is your first time on the beach and you are unsure about any of the duty

responsibilities, please let our tournament staff know.

We ask that all duties are taken seriously and completed professionally to ensure a high quality

competition for all players.

The top referee has the ultimate responsibility, but can take guidance from the scorer. Failure to

provide duty personnel will result in $50 penalty and loss of one point.

Duty teams must provide their own whistles for their referees.

It is the responsibility of the duty team to ensure that games start on time and ensure that all

information is accurately filled out and the scoresheet is signed off. Captains of the winning team

are responsible for returning the scoresheet to VWA Tournament Coordinator.

We request that the following hand signals are used:

Authorization to serve Ball in Ball out Ball touched Four hits

Reaching beyond net Net touch Replay Double contact End of set

3.5 POINTS SYSTEM

The following points system is in place to form the ladder of each division in order to select the

teams eligible for finals;

WIN LOSS FORFEIT

3 1 0

In the case of the teams being on equal points at the end of the Round Matches the following

applies:

Sets ratio

If teams are tied on points, the order of ranking will be determined by Sets Ratio. The team with

the highest set ratio (to three decimal points) will be awarded the higher placing in the Round

Matches:

Set ratio = Sets won

Sets won + Sets lost

Point’s ratio

If the tie still exists after the calculation of the Sets Ratio, the order of ranking will be determined

by Points Ratio. The team with the highest Points ratio (to three decimal points) will be awarded

the higher placing in the Round Matches:

Point ratio= Points won

Points won + Points lost

(Please note: Only in complete or counting sets)

If teams have played an unequal amount of games the following applies first:

Win ratio

The team with the highest win ratio (to three decimal points) will be awarded the higher placing

in the Round Matches:

Win ratio =

Points won

Matches played

3.6 INJURIES AND INSURANCE

All personal accidents or injuries should be reported to the Tournament Coordinator on duty at

the venue. The Tournament Coordinator will complete an Injury Report Form for the injured

participant that will required to be submitted for any Insurance Claims. Please ensure that the

player’s name is also on the scoresheet as this will be needed as proof of participation. See

Appendix Page 14.

Players must provide their own strapping etc. Ice will be available at the centre for new injuries

only.

VWA recommends to schools to bring their own first aid qualified, trained staff.

The Volleyball Australia 2020/2021 National Insurance Program covers all players that are current

VWA members.

For those players nominated by the school issued with a ‘Gold – School Students membership’ this

insurance will also cover them in case of injury during this event. More details about the insurance

and how to make a claim can be found following this link:

https://sport.ajg.com.au/volleyball-australia/

For serious injuries please visit the closest Hospital:

Princess Margaret Hospital for Children

Address: Roberts Road, Subiaco, WA 6008 Phone: 08 9340 8222

Sir Charles Gairdner Hospital

Address: Hospital Ave, Nedlands WA 6009 Phone: 08 6457 3333

4. DISPUTES, PROTESTS AND APPEALS

4.1 DISPUTES

In a case of a dispute between Schools and / or members, and / or Competition and Schools

personnel and officials, one or both of the parties of the dispute may request the VWA Executive

Director to commence proceedings as per the VWA Member Protection Policy Complaints

Procedure.

4.2 PROTESTS AND APPEALS

The following Protests can occur;

• Protest during the game - a protest can be lodged regarding an incorrect rule

interpretation but not ball handling / opinion.

• Appeal post game – and appeal can be lodged in regard to a rejected protest.

4.3 PROCEDURE FOR LODGING A PROTEST DURING THE GAME

All protests will be resolved ‘on-the-spot’ by the VWA Tournament Coordinator.

The procedure to lodge a protest is as follows;

a) At the conclusion of the point either the Coach or the Team Captain may lodge a protest.

The protest must be lodged immediately and cannot be lodged retrospectively.

b) The 1st Referee will suspend play and call upon the Tournament Coordinator.

c) All protests must be resolved immediately by the Tournament Coordinator.

d) The result of the protest is final and the teams must recommence the match immediately.

If a team refuses to recommence the match, the team will forfeit the match and will be liable for

the forfeit penalties.

Should the protest be rejected by the VWA Tournament Coordinator, the team coach / captain that

lodged the protest will be sanctioned with a penalty.

Any decision made on the day by the VWA Tournament Coordinator is valid and a team / player in

breach of a rule should accept this decision and play on.

4.4 PROCEDURE FOR LODGING AN APPEAL

If a team / player feels the interpretation of a rule resulting in a rejected protest was incorrect they

are entitled to Appeal the decision.

The following procedure will apply;

1. The School representative must submit an appeal in writing (by email) to the VWA

Competitions and Events Coordinator (competitions@volleyballwa.com.au) by 5.00pm on

the next working day following the Round Matches.

2. The appeal should note the following information:

a. Situation outlined in detail

b. Tournament Coordinator’s ruling

c. The School’s interpretation of the rule

3. The VWA Beach Committee will respond to the School’s letter within three business days.

If the School representative wishes to protest the decision of the VWA Beach Committee the

following procedure applies;

a) The School representative applies by written submission to the VWA Executive Director.

b) The written submission must be within 24 hours of the decision reached by the VWA Beach

Committee. The written submission is to be accompanied by an Appeal fee payment of

$150.00 (which will be returned to the School if the Appeal is successful, if the Appeal is

unsuccessful then the Appeal fee payment will be retained by VWA.)

c) If applicable the VWA Executive Director will forward the protest information to the VWA

Board of Management and / or consult any other person (s) that has the relevant expertise

so as to ensure that an informed decision is made.

d) The VWA Executive Directors / VWA Board (if applicable) decision is final.

5. FORCE MAJEURE

Force Majeure Event:

For the purpose of these regulations a Force Majeure Event includes but is not limited to any or

all of the following:

• Acts of God including flood, drought, earthquake, storm, cyclone, fire, explosion, epidemic;

or

• War; or

• Terrorism; or

• Riot or civil disturbances; or

• Permanent injunction of any duty constituted court of competent jurisdiction; or

• Any fact, circumstances, matter or thing beyond the reasonable control of VWA.

A. If VWA is unable to perform, in whole or part in any obligation under these regulations of

a Force Majeure Event, VWA is relieved of that obligation under these regulations to the

extent, and the period it is unable to perform.

B. In addition to the above, VWA has no obligation to refund any individual or team fees paid

if it is unable to perform by reason of Force Majeure Event.

6. APPENDICES

6.1 VWA MEMBERSHIP AGRREMENT & CODE OF CONDUCT

All athletes, coaches, referees and participants are bound by the Volleyball WA code of conduct

and recognized in this event as a registered member.

• I hereby agree to the following terms & conditions upon participating in any Western

Australian Volleyball Association program, event and / or activity:

• As a registered member of Volleyball WA I undertake at all times to represent myself in a

way that will not bring myself, Volleyball WA, Volleyball Australia or the sport of volleyball as a

whole into disrepute.

• As a registered member of Volleyball WA I undertake to abide by the guidelines as included

in the Australian Volleyball and Volleyball WA Member Protection Policy and Codes of Conduct.

• As a registered member of Volleyball WA I agree to be bound by the Australian Volleyball

Anti-Doping policy and by the WADA (World Anti-Drug Agency) Anti-Doping policies as in force from

time to time.

• As a registered member of Volleyball WA I acknowledge that there are risks involved in

playing volleyball and agree to indemnify Volleyball WA and / or their volunteers and employees

from liability for any injury or loss suffered whilst participating in activities involving Volleyball WA

and its affiliates (VWA Clubs and Associations). I confirm that I am physically and mentally capable

of playing volleyball.

• As a registered member of Volleyball WA I acknowledge that Volleyball WA will not be

responsible for any financial loss or damage or injury that I may incur whilst playing volleyball. I

understand that Volleyball WA has Personal Accident Insurance coverage for individual members

whilst participating in VWA sanctioned events. I understand that is my responsibility to ensure that

I have adequate additional insurance cover for all my personal needs.

• As a registered member of Volleyball WA I understand that my personal information will

only be used in accordance with the objects and purposes of Volleyball WA and in relation to its

data-base. I also acknowledge that my personal information will be passed on to Volleyball

Australia as the peak governing body for the sport in Australia.

• As a registered member of Volleyball WA I hereby authorise and grant VWA or their

sanctioned agents the right to use my name, voice, likeness and biographical material for the

limited purposes of publicising, promoting and advertising the program, and for filming, televising

and broadcasting, web casting, broadband and related IP/TCP internet presentations of the same.

• By accepting these terms and conditions I hereby give Volleyball WA permission to publish

any images (photographs / videos) taken of me on the Volleyball WA Website, Facebook or any

other public forum where the association decides to promote the image.

• By accepting these terms and conditions I hereby give Volleyball WA or their sanctioned

agents the right to make use and show, from time to time and at its discretion, motion pictures,

live, taped or filmed television and video footage through any medium including digital and

internet protocols of the player taken during the program without further compensation and

hereby waive any right to such compensation for player and their heirs.

• By accepting these terms and conditions (and the relevant Volleyball WA Rules and

Regulation and Competition By-Laws), I understand that this is an agreement between myself,

Volleyball WA and their sanctioned agents to abide to these terms, and that they may be subject

to sanctions if they have been found to be in breach of these Terms & Conditions.

• The term of this Agreement shall be a period of player’s membership duration.

6.2 INJURY REPORT FORM